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03-01-22 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE
 
March 1, 2022

The March board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend or view the live stream at https://tinyurl.com/EWEB-Board-Meeting-03-01-22.  Face coverings required for in-person attendance.

Members of the public wishing to provide input are invited to do so virtually or in-person.

Public Input

By Telephone - Complete the Sign up to Speak web form.  Requests must be received before March 1 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.

Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

In-Person - No advance sign-up necessary. Sign-up forms available upon arrival.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be summarized in the meeting minutes.  Both are made available on eweb.org  following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may received one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".

The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."

The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(f) to consider information or records that are exempt by law from public inspection.

5:00 30
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 20
3.

Public Input: In-person, by Telephone, or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before DATE at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.

Public Input 6:05 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:25 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:30 5
6.

Items removed from Consent Calendar

Action 6:35 5
7.

EWEB/City of Eugene Joint Initiatives Agenda
EWEB Board of Commissioners

Action 6:40 15
GENERAL BUSINESS ITEMS
8.

State of the Utility Address & Prior Year-end Operational & Strategic Goals Report
Frank Lawson, General Manager

Update/Discussion 6:55 45
9.

Break

7:40 10
10.

Goal #8: EWEB Headquarters Property “RFP Process & Document Review”
Frank Lawson, General Manager
Anne Kah, Administrative Services Manager

Direction 7:50 45
11.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:35 10
12.

Board Wrap Up
EWEB Board of Commissioners

Review 8:45 10
13.

Adjourn

8:55 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. February 1, 2022 Executive Session
b. February 1, 2022 Regular Session

CONTRACTS
2.

capSpire, Inc. – to plan and implement an upgrade of EWEB’s Energy Trade and Risk Management (ETRM) system Allegro, to Allegro Horizon codebase. $1,460,000 based on a Formal Request for Proposals.
Contact Person is Megan Capper 541-685-7363

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

General Pacific, Inc. – for the purchase of Single Phase Padmounted Transformers. $1,534,000 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

4.

McKenzie Watershed Alliance – to design, source large wood, and implement large wood instream restoration projects on tributaries with severely burned landscapes after the Holiday Farm Fire. $800,000 based on Direct Negotiation.
Contact Person is Karen Kelley 541-685-7153

5.

Northwest Youth Corps - for Vegetation Management in the McKenzie River Restoration effort. $750,000 (over 5 years) based on Direct Negotiation.
Contact Person is Karen Kelley 541-685-7153

6.

Royal Switchgear Manufacturing Company – for 115kV Air Switches. $200,000 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

7.

Stella-Jones Corporation – for the purchase of Wood Poles for use in EWEB’s overhead distribution system. $1,100,000 (over 5 years) based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

RESOLUTIONS
8.

Resolution No. 2206 - Annual Price Adjustment for Dark Fiber Lease Pricing.
Contact Person is Karen Kelley 541-685-7153

9.

Resolution No. 2208 - Environmental Product Line Pricing.
Contact Person is Julie McGaughey 541-685-7066


CORRESPONDENCE
 
  • Hold Times (Speed of Answer) Follow Up
  • Low Income Household Water Assistance Program (LIWAP)
  • State Legislative Update
  • State of the McKenzie Watershed Annual Report - 2021
  • World Athletic Championships Oregon 2022 Update
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.