06-02-20 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD

June 2, 2020

Consistent with the Governor's Executive Order and guidance issued by the Oregon Health Authority for individuals to stay at home or at their place of residence to the maximum extent possible, Commissioners will conduct their meeting virtually.  Customers and the general public are welcome and encouraged to listen in at https://tinyurl.com/EWEB-Board.

Members of the public wishing to provide comments are invited to do so by completing a web form here, include the words "public comment" at the beginning of your comments.  All public input will be reviewed by the Board.  Testimony of 200 words or less will be read into the public record, and all testimony will be summarized in the meeting minutes. 
Please submit comments by 4:00 pm on June 2. 

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.

System requirements and supported platforms:

Supported operating systems: Windows 7 and later (32-bit and 64-bit), macOS X 10.10 and later
Supported mobile operating systems: Android 4.4 and later, iOS 10 and later
Supported web browsers: Chrome (last 3 versions), Edge RS2 and later, Firefox (last 3 versions), Internet Explorer 11, Safari

Note: Linux isn't supported for live events. 


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input

Public Input 5:50 10
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:00 5
5.

Approval of Consent Calendar - B
(Nonroutine Contracts and Other Consent Items)

Action 6:05 5
6.

Items removed from Consent Calendar

Action 6:10 5
GENERAL BUSINESS ITEMS
7.

COVID-19 Financial Position/Customer Lifelines
Frank Lawson, General Manager
Deboraha Hart, Chief Financial Officer
Julie McGaughey, Chief Customer Officer

Direction 6:15 45
8.

Break

7:00 5
9.

Capital Improvement Plan Assumptions and Priorities
Frank Lawson, General Manager
Rod Price, Chief Engineering & Operations Officer

Direction 7:05 30
10.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 7:35 10
11.

Board Wrap Up
EWEB Board of Commissioners

Review 7:45 10
12.

Adjourn

7:55 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. May 5, 2020 Executive Session 1
b. May 5, 2020 Executive Session 2
c. May 5, 2020 Regular Session

CONTRACTS
2.

Eugene Sand Construction, Inc. - additional funds for the contract for asphalt patching services for the FEMA funded Hazardous Mitigation Projects at Blanton Road and Saratoga/Donald Streets. $135,000 (resulting cumulative total $310,000). 
Contact person is Rod Price 541-685-7122

3.

Quikcrete QPS - a contract for polymer cold mix asphalt. $252,000 (over five years).
Contact person is Rod Price 541-685-7122

CONSENT CALENDAR “B” – Nonroutine Contracts and Other Consent Items
4.

CONTRACTS

CH2M Hill Engineers, Inc. dba Jacobs - an amendment to a task order for engineering services for the Carmen-Smith fish passage facilities at Trail Bridge Powerhouse; Amendment 1 to Task Order D-2, Trail Bridge Spillway, Gate and Hoist Modifications Project. $497,983 (resulting cumulative total $4,114,416). 
Contact person is Rod Price 541-685-7122

5.

CH2M Hill Engineers, Inc. dba Jacobs - a task order for engineering services for the Carmen-Smith fish passage facilities at Trail Bridge Powerhouse; Task Order B-1, Bypass Valve and Smith PMF Evaluation. $525,346 (resulting cumulative total $4,639,762). 
Contact person is Rod Price 541-685-7122

6.

General Pacific, Inc. - a contract for Douglas fir crossarms. $230,000 (over five years).
Contact person is Rod Price 541-685-7122

7.

McKenzie Watershed Alliance - a contract for managing timber harvest for logging and related services at the Deer Creek transmission line. $254,000.
Contact person is Rod Price 541-685-7122

RESOLUTIONS
8.

Resolution No. 2020 - Reserve Transfers.
Contact person is Deborah Hart 541-685-7695


CORRESPONDENCE
 
  • EWEB’s 2019 Oregon Renewable Portfolio Standard (RPS) Report
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.