04-07-20 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

April 7, 2020

Consistent with the Governor's Executive Order and guidance issued by the Oregon Health Authority for individuals to stay at home or at their place of residence to the maximum extent possible, Commissioners will conduct their meeting virtually.  The public is welcome to listen in, please call 971-285-4518 and enter conference ID 816398730.  As a participant, your phone will be automatically muted.  To ensure a quality listening experience for all, please do not unmute your phone.

Members of the public wishing to provide comments are invited to do so by emailing eweb.answers@eweb.org with the subject line "public comment".  Testimony of 200 words or less will be read into the public record, and all testimony will be summarized in the meeting minutes.  Please submit comments by 4:30 pm on April 7.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input Reading/No Live Public Input

Public Input 5:50 10
BOARD ACTION ITEMS
4.

Approval of Consent Calendar

Action 6:00 5
5.

Items removed from Consent Calendar

Action 6:05 10
GENERAL BUSINESS ITEMS
6.

COVID-19 Situational Update and Commissioner Q&A
Frank Lawson, General Manager (via teleconference)

Information 6:15 30
7.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 6:45 10
8.

Board Wrap Up
EWEB Board of Commissioners

Review 6:55 10
9.

Adjourn

7:05 --

CONSENT CALENDAR
MINUTES
1.

March 3, 2020 Regular Session

CONTRACTS
2.

Basler Electric - for purchase of two exciter systems.  $350,000.
Contact person is Rod Price 541-685-7122

3.

Black & Veatch - contract amendment for engineering services for the Carmen-Smith project. $2,000,000 (resulting cumulative total $8,000,000).
Contact person is Rod Price 541-685-7122

4.

CVE Technologies, Presidio, and CDW-G - for the use of cooperative contracts for hardware, software, and support.  $15,000,000 (over 5 years).
Contact Person is Travis Knabe 541-685-7770

5.

Kleinschmidt Associates - for engineering related services for the Leaburg siphon alternatives analysis. $216,000.
Contact person is Rod Price 541-685-7122

6.

Lucan Landscaping Inc. - for field mowing services. $470,000 (estimated over 5 year period).
Contact person is Rod Price 541-685-7122

7.

West Lane Tree Service, LLC and Wright Tree Service, Inc. - for utility line clearance services. $20,000,000 (estimated over 5 year period).
Contact person is Rod Price 541-685-7122

INTERGOVERNMENTAL AGREEMENTS
8.

City of Eugene - for expenditures covering a five-year period through an existing IGA for valve box adjustments. $300,000.
Contact person is Rod Price 541-685-7122

RESOLUTIONS
9.

Resolutions for the Appointment of Treasure & Assistant Treasurer and Financial Depositories.
Contact person is Deborah Hart 541-685-7695

a.  Resolution No. 2013 - Appointment of Treasurer and Assistant Treasurer.
b.  Resolution No. 2014 - Update to EWEB signatories for Trust and Custodial Depositories.
c.  Resolution No. 2015 - Update to EWEB Signatories for Oregon Depository Accounts.
d.  Resolution No. 2016 - Update to EWEB Signatories for Operational Depositories.


CORRESPONDENCE
 
  • 2019 Audited Financial Statements and Management Letter (Moss Adams representative available via teleconference for Q&A)
  • 2020 Power Market, Budget Hedging and Generation Annual Update
  • 2020 State Legislative Session Summary and Post-Session Executive Order 20-04
  • Annual Price Adjustment for Dark Fiber Lease Pricing
  • Annual Report on Power Trading Compliance
  • Draft of Strategic Policy - Board Dam Safety Policy
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.