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06-05-18 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

June 5, 2018


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 5:50 20
4.

Approval of Consent Calendar

Action 6:10 5
5.

Items removed from Consent Calendar

Action 6:15 15
6.

Limited Income Program Goals
Rene Gonzalez, Customer Solutions Manager
Anna Wade, Business Line Manager

Direction 6:30 30
7.

Resolution No. 1816, Update to Board Policy SD3 and Customer Service Policy Revisions
Sue Fahey, Chief Financial Officer Commissioner/Staff Q&A 

Action 7:00 20
8.

Security Deposits and Smart Meter Communication Plan
Sue Fahey, Chief Financial Officer
Michael Whitlock, Whitlock Consulting Group

Direction 7:20 25
9.

Break

7:45 10
10.

Proceeds from the Riverfront Property
Sue Fahey, Chief Financial Officer

Direction 7:55 30
11.

Draft Revisions to Board Policy SD15, Climate Change
Susan Ackerman, Chief Energy Officer

Information 8:25 5
12.

Strategic Plan Revisions
Frank Lawson, General Manager

Action 8:30 20
13.

2018 Annual Integrated Electric Resource Plan (IERP) Update
Susan Ackerman, Chief Energy Officer Commissioner/Staff Q&A 

Information 8:50 30
14.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:20 10
15.

Board Wrap Up
EWEB Board of Commissioners

Review 9:30 10
16.

Adjourn

9:40 --

CONSENT CALENDAR
MINUTES
1.

May 1, 2018 Regular Session

CONTRACTS
2.

ALTEC Industries Inc. - for the purchase of an Insulated, Over-Center, Material Handling Bucket Truck.  $364,000.
Contact Person is Rod Price 541-685-7122

3.

Anixter - for Primary and Secondary Conductor.  $1,350,000 (over 5 years).
Contact Person is Rod Price 541-685-7122

4.

Durbin Excavating, LLC - for the Roosevelt Operations Center (ROC) Consolidation Project - Parking Lot Expansion.  $320,000.
Contact Person is Rod Price 541-685-7122

5.

Northstar Chemical - for Liquid Caustic Soda Membrane Grade 50%.  $630,000 (over 5 years).
Contact Person is Mel Damewood 541-685-7145

6.

R2 Resource Consultants, Inc. - for an alternatives analysis of trap and haul upstream fish passage facilities. $200,000. 
Contact Person is Susan Ackerman 541-685-7185

7.

WESCO Distribution - for 15kV Ethylene Propylene Rubber (EPR) Conductor.  $3,900.000 (over 5 years).
Contact Person is Rod Price 541-685-7122

INTERGOVERNMENTAL AGREEMENTS
8.

City of Eugene - for Water Pipeline Crossings on Pedestrian Bridges over Amazon Creek.  $190,000.
Contact Person is Mel Damewood 541-685-7145

9.

Lane Community College Education Grant - modify agreement to provide a tuition scholarship of up to $25,000 for the upcoming 2018/2019 school year, with re-evaluation in June 2019.
Contact Person is Rene Gonzalez 541-685-7113  

RESOLUTIONS
10.

Resolution No. 1815 - Reserve Transfers. 
Contact Person is Sue Fahey 541-685-7688

11.

Resolution No. 1817 - Financial Policies.
Contact Person is Sue Fahey 541-685-7688


CORRESPONDENCE
 
  • Downtown Fiber Network Status Update
  • EWEB’s 2017 Oregon Renewable Portfolio Standard (RPS) Compliance Report
  • Water Utility – Pumping Level Charge Discrepancy
  • *Commissioner/Staff Q&A
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.