09-07-21 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

September 7, 2021

Commissioners will conduct their meeting virtually as EWEB continues to take safety precautions in response to the pandemic.  Customers and the general public are welcome and encouraged to view a live stream of the meeting at https://tinyurl.com/EWEB-Board-Meeting-09-07-21 (see instructions below).

Public Input

Members of the public wishing to provide input are invited to do so by completing the Sign Up to Speak web form.  Forms can be submitted any time, but not later than 12:00 pm (Noon) on the day of the board meeting in order to participate.  Staff will contact speakers at the email address provided with instructions for calling in to the Public Input session via telephone.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted: 

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead".  Select "Watch on the web instead".  

The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

5:00 30
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 20
3.

Public Input via Telephone
Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting.  Requests must be received before September 7 at Noon.  All testimony will be summarized in the meeting minutes.

Public Input 6:05 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:25 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:30 5
6.

Items removed from Consent Calendar

Action 6:35 5
GENERAL BUSINESS ITEMS
7.

Cost of Service Analysis (COSA) Discussion
Deborah Hart, Chief Fiancial Officer
Adam Rue, Fiscal Services Supervisor

Discussion 6:40 45
8.

Break

7:25 5
9.

McKenzie Watershed Recovery & Restoration Plan, 2022-2023
Karl Morgenstern, Watershed Restoration Program Manager

Discussion 7:30 45
10.

Quarterly Strategic & Operational Report
Frank Lawson, General Manager
Rod Price, Assistant General Manager

Information 8:15 45
11.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:00 10
12.

Board Wrap Up
EWEB Board of Commissioners

Review 9:10 10
13.

Adjourn

9:20 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. August 3, 2021 Executive Session
b. August 3, 2021 Regular Session

CONTRACTS
2.

Integrated Resource Management; Anderson's Erosion Control; and Pacific Northwest Natives - for three contracts for planting/vegetation management; erosion control/hydroseeding and seedlings; and supply of native seeds, respectively.  $5,250,000 (between three contracts over five years) based on a formal Invitation to Bid.
Contact person is Rod Price 541-685-7122

3.

Pacific Excavation, Inc. - for the Palomino Dr. water main replacement. $380,000 based on a formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.

CONTRACTS

Consolidated Supply Company - for polymer concrete water meter boxes and lids. $2,500,000 (over five years) based on a Formal Request for Proposals (RFP).
Contact Person is Karen Kelley 541-685-7153

5.

Pacific Excavation, Inc. - for an increase to the contract for tree removal services at the E. 40th Avenue water storage tank site.  $35,000 (resulting cumulative total $146,000) based on a formal Invitation to Bid.
Contact person is Karen Kelley 541-685-7153

RESOLUTIONS
6.

Resolution No. 2113 - Update to the EWEB Section 457 Deferred Compensation Plan Committee Charter.
Contact person is Deborah Hart 541-685-7695


CORRESPONDENCE
 
  • 2020 Audit Management Letter Update
  • Rate Stabilization Fund History and Purpose
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.