04-06-21 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

APRIL 6, 2021

Commissioners will conduct their meeting virtually as EWEB continues to take safety precautions in response to the pandemic.  Customers and the general public are welcome and encouraged to view a live steam of the meeting at https://tinyurl.com/EWEB-Board-04-06-21.

Members of the public wishing to provide input are invited to do so by completing one of the web forms below.  Forms can be submitted any time, but not later than 2:00 pm on the day of the board meeting to participate.

Submit Written Testimony - Testimony of 200 words or less will be read into the public record.
Sign Up to Speak - Provide spoken comments via telephone during the board meeting.  Staff will contact speakers at the email address provided with instructions for calling in to the Public Input session.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting.  Please submit comments or requests to speak by 2:00 pm on April 6.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.  The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 4:45 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(i) - to review and evaluate the employment performance of the General Manager.

4:45 45
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 20
3.

Public Input via Telephone/Public Input Reading
All testimony will be summarized in the meeting minutes. Comments and requests must be received before April 6 at 2:00 pm.
Submit written testimony: Testimony of 200 words or less will be read into the public record.
Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting. 

Public Input 6:05 15
BOARD ACTION & GENERAL BUSINESS ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:20 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:25 5
6.

Items removed from Consent Calendar

Action 6:30 5
7.

Record of Decision: Final Design Report (Siting) for E. 40th Water Storage Project (No Presentation)
Frank Lawson, CEO/General Manager
Rod Price, Chief Engineering & Operations Officer
Karen Kelley, Water Operations Manager

Information 6:35 30
8.

2020 Year-end Audited Financial Statements and Management Letter
Deborah Hart, Chief Financial Officer
Keith Simovic, Moss Adams

Information 7:05 30
9.

Break

7:35 5
10.

Ratemaking Principles
Deborah Hart, Chief Financial Officer
Adam Rue, Fiscal Services Supervisor

Information 7:40 30
11.

General Manager's Annual Performance Evaluation and Merit Discussion for year 2020
EWEB Board of Commissioners

Discussion 8:10 30
12.

Correspondence
Frank Lawson, General Manager

Review 8:40 10
13.

Board Agendas

a. McKenzie Valley Meeting

Frank Lawson, General Manager

Discussion 8:50 15
14.

Board Wrap Up
EWEB Board of Commissioners

Review 9:05 10
15.

Adjourn

9:15 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. February 16, 2021 Work Session
b. March 2, 2021 Regular Session

CONTRACTS
2.

Black & Veatch Corporation - for engineering services for the replacement of switchgear at the EWEB-owned steam turbine generator system at the International Paper mill in Springfield. $350,000 based on Formal Request for Proposals using the Qualification Based Selection (QBS) Process.
Contact person is Rod Price 541-685-7122

3.

Core & Main, LP - for provision of ductile iron pipe.  $1,700,000 (over five years) based on Formal Request for Proposals.
Contact person is Rod Price 541-685-7122

4.

The Saunders Company, Inc. - for Phase II of the 42" transmission main extension on the University of Oregon's riverfront property between Riverfront Parkway and East 8th Avenue.  $540,000 (Resulting Cumulative Total $2,740,000) based on a Formal Invitation to Bid.
Contact person is Rod Price 541-685-7122

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
5.

CONTRACTS

Bane Machinery, Inc. - for the purchase of two (2) mid-size hydraulic excavators. $258,000 based on Cooperative Contract.
Contact person is Rod Price 541-685-7122

6.

Lane Forest Products, Inc. - for landscape materials and drop box services.  $247,000 (over five years) based on Formal Invitation to Bid.
Contact person is Rod Price 541-685-7122

7.

McKenzie River Trust - for the acquisition and management of floodway properties affected by the Holiday Farm Fire from willing sellers. $1,500,000 (not to exceed) based on Grant to Facilitate Property Acquisition - Direct Negotiation.
Contact person is Rod Price 541-685-7122

INTERGOVERNMENTAL AGREEMENTS
8.

Lane Council of Governments (LCOG) - to provide monitoring and consulting services for source water protection and Holiday Farm Fire response.  $600,000 (over five years) based on Direct Negotiation.
Contact person is Rod Price 541-685-7122

RESOLUTIONS
9.

Resolution No. 2108 - EWEB Bylaw Amendment.
Contact person is Frank Lawson 541-685-7621


CORRESPONDENCE
 
  • 2021 Power Market, Budget Hedging, and Generation Update
  • Annual Rate Adjustment for Dark Fiber Lease Pricing
  • Annual Report on Power Trading Compliance
  • Free Charging at Public EWEB Electric Vehicle Supply Equipment Stations
  • State Legislative Session Update
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.