08-04-20 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

August 4, 2020

Consistent with the Governor's Executive Order, Commissioners will conduct their meeting virtually.  Customers and the general public are welcome and encouraged to view a live steam of the meeting at https://tinyurl.com/EWEB-Board-08-04-20.

Members of the public wishing to provide comments are invited to do so by completing our web form:

Provide written comments by indicating "public input" at the beginning of your statement. Testimony of 200 words or less will be read into the public record.
Provide spoken comments via telephone during the board meeting by providing your phone number and email address; staff will contact speakers in advance of the meeting with instructions for calling in to the Public Input session.

All comments will be reviewed by the Board and summarized in the meeting minutes.  Please submit comments or requests to speak by 2:00 pm on August 4.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.  The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Public Input via Telephone/Public Input Reading
Provide written comments (include the words "public input") or sign up to speak by completing our web form by 2:00 pm on August 4. Speakers will be contacted with instructions for calling in to the meeting. Written testimony of 200 words or less will be read into the public record and all testimony will be summarized in the meeting minutes.

Public Input 5:30 10
3.

Items from Board Members and General Manager/COVID-19 Update

Information 5:40 30
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:10 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:15 5
6.

Items removed from Consent Calendar

Action 6:20 5
GENERAL BUSINESS ITEMS
7.

Electrification Impact Analysis Report (EIAR) Draft Review
Susan Ackerman, Chief Energy Officer
Megan Capper, Power Planning Supervisor

Direction 6:25 30
8.

EWEB Headquarters Building
Frank Lawson, General Manager

Discussion 6:55 20
9.

Break

7:15 5
10.

Quarterly Strategic & Operational Report for Q2 2020
Frank Lawson, General Manager

Information 7:20 30
11.

Annual Strategic Plan Review
Frank Lawson, General Manager

Discussion 7:50 30
12.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:20 10
13.

Board Wrap Up
EWEB Board of Commissioners

Review 8:30 10
14.

Adjourn

8:40 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. June 16, 2020 Work Session
b. July 7, 2020 Regular Session

CONTRACTS
2.

Pacific Excavation - for a water main replacement on Willagillespie Road. $530,000.
Contact person is Rod Price 541-685-7122

3.

WESCO Distribution Inc. - for underground separable connectors. $680,000 (estimated over 5-year period).
Contact is Rod Price 541-685-7122

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.

CONTRACTS

Murray Smith Associates - for engineering design services for E. 40th Ave storage tank project. $400,000 (over 2.5 years).
Contact Person is Rod Price 541-685-7122

INTERGOVERNMENTAL AGREEMENTS
5.

City of Eugene - for construction project coordination. $5,000,000 (estimated over 5-years)
Contact Person is Rod Price 541-685-7122

RESOLUTIONS
6.

Resolution No. 2022 - Revisions to Customer Service Policy.
Contact person is Julie McGaughey 541-685-7066


CORRESPONDENCE
 
  • EWEB Fiber Optic System Overview
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.