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05-05-20 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

May 5, 2020

Consistent with the Governor's Executive Order and guidance issued by the Oregon Health Authority for individuals to stay at home or at their place of residence to the maximum extent possible, Commissioners will conduct their meeting virtually.  The public is welcome to listen in at https://tinyurl.com/EWEB-Board-Meeting.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.

System requirements and supported platforms
Supported operating systems: Windows 7 and later (32-bit and 64-bit), macOS X 10.10 and later
Supported mobile operating systems: Android 4.4 and later, iOS 10 and later
Supported web browsers: Chrome (last 3 versions), Edge RS2 and later, Firefox (last 3 versions), Internet Explorer 11, Safari

Note: Linux isn't supported for live events.

Members of the public wishing to provide comments are invited to do so by visiting http://www.eweb.org/about-us/general-manager/email-frank-lawson.  Testimony of 200 words or less will be read into the public record, and all testimony will be summarized in the meeting minutes.  Please submit comments by 4:00 pm on May 5.


EXECUTIVE SESSION #1
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(e) to conduct deliberations with persons designated by governing body to negotiate real property transactions.

5:00 15
2.

Adjourn

5:15 --

EXECUTIVE SESSION #2
Call to Order: 5:15 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(i) - to review and evaluate the employment performance of the General Manager.

5:15 30
2.

Adjourn

5:45 --

REGULAR SESSION
Call to Order: 6:00 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

6:00 --
2.

Items from Board Members and General Manager

Information 6:00 20
3.

Public Input Reading/No Live Public Input

Public Input 6:20 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar

Action 6:40 5
5.

Items removed from Consent Calendar

Action 6:45 5
6.

General Manager's Annual Performance Evaluation and Merit Discussion for Year 2019
Lena Kostopulos, Chief Human Resources Officer
Board of Commissioners

Action 6:50 15
GENERAL BUSINESS ITEMS
7.

Break

7:05 5
8.

COVID-19 Customer Assistance Update
Julie McGaughey, Chief Customer Officer
Rene Gonzalez, Customer Solutions Manager
Anna Wade, Business Line Manager

Information 7:10 30
9.

COVID-19 Pandemic Proposed Recovery
Frank Lawson, General Manager

Information 7:40 20
10.

Quarterly Strategic & Operational Report for Q1 2020
Frank Lawson, General Manager
Rod Price, Chief Operations Officer

Information 8:00 20
11.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:20 10
12.

Board Wrap Up
EWEB Board of Commissioners

Review 8:30 10
13.

Adjourn

8:40 --

CONSENT CALENDAR
MINUTES
1.

April 7, 2020 Regular Session

CONTRACTS
2.

Altec Industries - for the purchase of a bucket truck.  $257,000.
Contact person is Rod Price 541-685-7122

3.

Bay Valve Engineering Services - for annual pump and motor rebuild and repair for Hayden Bridge. $375,000.
Contact person is Rod Price 541-685-7122

4.

Mythics Inc. - for the use of a cooperative contract for Oracle software and services.  $1,380,000 (over three years).
Contact person is Travis Knabe 541-685-7770

5.

Portland General Electric (PGE) - authorize the General Manager to approve a contract for transmission equipment services at the Stone Creek project. Estimated cost $50,000 per year for ten years ($500,000).
Contact person is Rod Price 541-685-7122

6.

The Saunders Company - for south Willamette River 42-inch transmission main and transmission bore.  $3,000,000.
Contact person is Rod Price 541-685-7122

7.

Whitlock Consulting Group - for consulting services for the Customer Experience Improvement (CEI) project Phase 2 implementation support.  $302,000, plus travel (Resulting cumulative total $691,100 plus travel costs).
Contact person is Travis Knabe 541-685-7770

INTERGOVERNMENTAL AGREEMENTS
8.

Energy Northwest - for operation and maintenance of the Stone Creek hydroelectric project.  $2,000,000 (over five years).
Contact person is Rod Price 541-685-7122

RESOLUTIONS
9.

Resolution No. 2017Annual Price Adjustment for Joint Use Fees.
Contact person is Rod Price 541-685-7122

10.

Resolution No. 2018 Approval of new Board Policy Dam Safety.
Contact person is Mike McCann 541-685-7379


CORRESPONDENCE
 
  • America’s Water Infrastructure Act - Risk and Resiliency Assessment
  • Annual Reserve Transfers
  • Proposed Changes to the Board Consent Process
  • Walterville Canal Flow Restrictions for 2020
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.