11-05-19 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

November 5, 2019


EXECUTIVE SESSION
Call to Order: 5:15 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(f) to consider information or records that are exempt by law from public inspection.

5:15 30
2.

Adjourn

5:45 --

REGULAR SESSION
Call to Order: 6:00 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

6:00 --
2.

Items from Commissioners and General Manager

Information 6:00 20
3.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 6:20 20
BOARD ACTION & GENERAL BUSINESS ITEMS
4.

General Manager Employment Agreement Amendment
Eric DeFreest, General Counsel to the Board
Frank Lawson, General Manager

Direction 6:40 20
5.

Approval of Consent Calendar

Action 7:00 5
6.

Items removed from Consent Calendar

Action 7:05 5
7.

2020 Proposed Budgets and Prices 
Sue Fahey, Assistant General Manager & Chief Financial Officer
Deborah Hart, Financial Services Manager

Update 7:10 15
8.

Public Hearing on 2020 Proposed Budgets and Prices

Public Hearing 7:25 10
9.

Break

7:35 10
10.

2020 Proposed Budgets and Prices
Sue Fahey, Assistant General Manager & Chief Financial Officer
Deborah Hart, Financial Services Manager

Direction 7:45 15
11.

Quarterly Strategic & Operational Report for Q3 2019
Rod Price, Chief Engineering & Operations Officer 

Information 8:00 30
12.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:30 10
13.

Board Wrap Up
EWEB Board of Commissioners

Review 8:40 10
14.

Adjourn

8:50 --

CONSENT CALENDAR
MINUTES
1.

October 1, 2019 Regular Session

CONTRACTS
2.

Cascade Pacific Resource Conservation & Development - for fiscal management of the Pure Waters Partners Program (PWP).  $70,000 (for fiscal management of $630,000 expected spend in the (PWP).
Contact person is Rod Price 541-685-7122

3.

MacKay Sposito, Inc. - for engineering, design, and related services for recreation design services at the Carmen-Smith Project. $650,000.
Contact person is Susan Ackerman 541-685-7185

4.

Schnabel Engineering LLC - for investigation of sinkholes at Carmen Diversion Reservoir. $81,204 (resulting cumulative total $343,286)
Contact person is Susan Ackerman 541-685-7185

INTERGOVERNMENTAL AGREEMENTS
5.

Oregon Department of Environmental Quality (DEQ) - for the regulatory oversight of the Manufactured Gas Plant (MGP) Investigation and Remediation.  $100,000 ($55,000 for past work and $45,000 for anticipated future work).
Contact person is Lisa McLaughlin 541-685-7450

RESOLUTIONS
6.

Resolution No. 1932 - Trojan Annual Operating Budget.
Contact person is Deborah Hart 541-685-7695

7.

Resolution No. 1937 - Supplemental Retirement Plan Committee Updates.
Contact person is Sue Fahey 541-685-7688


CORRESPONDENCE
 
  • Downtown Network Connection Charge Pricing - Proposed Update to Customer Service Policy, Appendix B
  • Electric and Water Budget Amendments
  • Major Event Preparedness – Electric, Water, Generation
  • Update on U.S. Endowment Grant Funded Project/Pure Water Partners Program
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.