11-07-17 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

November 7, 2017


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 5:50 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar

Action 6:10 5
5.

Items removed from Consent Calendar

Action 6:15 5
GENERAL BUSINESS ITEMS
6.

PERS Liability Mitigation Strategy
Sue Fahey, Chief Financial Officer

Information 6:20 40
7.

2018 Proposed Budgets, Revenue Requirements and Prices
Sue Fahey, Chief Financial Officer     Q&A

Update 7:00 15
8.

Public Hearing on 2018 Budget and Prices

Public Hearing 7:15 10
9.

2018 Proposed Budgets, Revenue Requirements and Prices
Sue Fahey, Chief Financial Officer

Direction 7:25 15
10.

Break

7:40 10
11.

Emergency Preparedness and Update on Storm Response Readiness
Rod Price, Chief Electric Engineering & Operations Officer

Update 7:50 30
12.

Information Services Strategic Plan
Matt Barton, Chief Information Officer

Information 8:20 30
13.

2017 Third Quarter Operating Dashboard & Goals Review
Frank Lawson, General Manager      Q&A  

Information 8:50 15
14.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:05 10
15.

Board Wrap Up
EWEB Board of Commissioners

Review 9:15 10
16.

Adjourn

9:25 --

CONSENT CALENDAR
MINUTES
1.

a.  October 3, 2017  Executive Session
b.  October 3, 2017  Regular Session

CONTRACTS
2.

Cascade Pacific Resource Conservation & Development - for the development of an accounting system to manage disbursements for the McKenzie Watershed Conservation Fund. $180,000.  Q&A
Contact Person is Rod Price (on behalf of Mel Damewood) 541-685-7122

3.

Whitlock Consulting Group - for Customer Information System (CIS) Implementation Services. $1,500,000.
Contact Person is Matt Barton 541-685-7109

COOPERATIVE CONTRACTS
4.

Cooperative Contracts - Memo
Cummins, Inc. - to authorize the use of a cooperative contract for the purchase of backup generators. $353,000.  Q&A
Contact Person is Rod Price (on behalf of Mel Damewood) 541-685-7122

5.

CVE Technologies - to authorize the use of a cooperative contract for Cisco hardware and services. $720,000 (over 3 years).   Q&A
Contact Person is Matt Barton 541-685-7109

6.

Galt Foundation and Quantum Recruiters - to authorize the use of cooperative contracts for temporary staffing services. Galt Foundation $130,000 (over 3 years), Quantum Recruiters $320,000 (for one year).  Q&A
Contact Person is Lena Kostopulos 541-685-7466

7.

Haworth Inc. - to authorize the use of a cooperative contract for systems furniture reconfiguration and setup. $95,000.  Q&A
Contact Person is Rod Price 541-685-7122

8.

LILE International - to authorize the use of a cooperative contract for moving services. $75,000.  Q&A
Contact Person is Rod Price 541-685-7122

9.

Verizon Wireless - to authorize the use of a cooperative contract for the purchase of wireless devices and services. $300,000 (over 2 years).  Q&A
Contact Person is Matt Barton 541-685-7109

RESOLUTIONS
10.

Resolution No. 1726 - Update to Board Policy EL3, Public Requests for Board Expenditures.
Contact Person is Frank Lawson 541-685-7621

11.

Resolution No. 1727 - 2017 Revised and 2018 Trojan Budgets.  Q&A
Contact Person is Sue Fahey 541-685-7688


CORRESPONDENCE
 
  • Board Governing Style, Board Policy GP1
  • Community Education Grants
  • Comparison of Utility Limited Income Assistance
  • EL1 Capital Report for Q3 2017
  • EWEB Power Canal Seepage
  • Financial Report for Q3 2017
  • Quarterly Contract Report for Q3 2017
  • Standards of Conduct for Economic Development Administration (EDA) Grant
  • Standards of Conduct for US Endowment Grant
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.