10-03-17 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

October 3, 2017


EXECUTIVE SESSION
Call to Order: 4:45 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(f) - to consider information or records that are exempt by law from public inspection.

4:45 30
2.

Adjourn

5:15 --

REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 5:50 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar Items 1 through 5

Action 6:10 5
5.

Item pre-pulled from Consent Calendar - Resolution No. 1721 Authorizing the General Manager to amend existing power sales and services agreement with the University of Oregon.

Action 6:15 --
6.

Additional items removed from Consent Calendar

Action 6:15 5
7.

Resolution No. 1725, Water Utility Fees - Customer Service Policy Update
Mel Damewood, Chief Water Engineering & Operations Officer

Action 6:20 15
GENERAL BUSINESS ITEMS
8.

2018 Draft Electric & Water Budgets and Long-Term Financial Plans (LTFP) Update
Sue Fahey, Chief Financial Officer

Update 6:35 15
9.

Public Hearing on 2018 Budget Assumptions and LTFP

Public Hearing 6:50 10
10.

2018 Draft Electric & Water Budgets and Long-Term Financial Plans (LTFP) Update
Sue Fahey, Chief Financial Officer

Direction 7:00 15
11.

Community Investment/Education Grants and Proposed Update to Board Policy EL3
Frank Lawson, General Manager

Direction 7:15 20
12.

Break

7:35 10
13.

Advanced Meter Deployment - Lessons Learned, Benefits and Deployment Rate
Rod Price, Chief Electric Engineering & Operations Officer

Direction 7:45 60
14.

EWEB Headquarters Options and Long-Term Impacts
Frank Lawson, General Manager

Discussion 8:45 30
15.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:15 10
16.

Board Wrap Up
EWEB Board of Commissioners

Review 9:25 10
17.

Adjourn

9:35 --

CONSENT CALENDAR
MINUTES
1.

a. September 5, 2017 Regular Session
b. September 19, 2017 Special Meeting
c. September 22, 2017 Executive Session

CONTRACTS
2.

Christenson Electric, Inc. - for Electric Utility Line Work Crews.  $550,000 (includes $185,000 estimated through September 2017). Resulting Cumulative Total $1,465,000.  
Contact Person is Rod Price 541-685-7122

3.

DocuTRAK Imaging, Inc. - for Record Storage Services $150,000 (over 5 years).
Contact Person is Sue Fahey 541-685-7688

4.

VERB Marketing + PR - for Advertising and Marketing Services.  $250,000 (over 5 years).
Contact Person is Rene Gonzalez 541-685-7113

RESOLUTIONS
5.

Resolution No. 1723 - Update to Board Policy GP6, Rules of Conduct.
Contact Person is Sue Fahey 541-685-7688

6.

Resolution No. 1721 - Authorizing the General Manager to amend existing power sales and services agreement with the University of Oregon.
Contact Person is Mike McCann 541-685-7379


CORRESPONDENCE
 
  • Disposition of EWEB Surplus Property
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.