08-01-17 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

August 1, 2017


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 5:50 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar

Action 6:10 5
5.

Items removed from Consent Calendar

Action 6:15 5
6.

2018 Customer Generation Prices
Mike McCann, Interim Chief Energy Officer
Greg Brownell, Portfolio Management Supervisor

Update 6:20 15
7.

Public Hearing on 2018 Customer Generation Prices

Public Hearing 6:35 10
8.

Resolution No. 1720, 2018 Customer Generation Prices
Mike McCann, Interim Chief Energy Officer
Greg Brownell, Portfolio Management Supervisor

Action 6:45 5
9.

Strategic Plan Update
Frank Lawson, General Manager

Action 6:50 15
GENERAL BUSINESS ITEMS
10.

Customer Information System Replacement Project Update
Matt Barton, Information Services Manager

Information 7:05 30
11.

Break

7:35 10
12.

Water Reliability Initiative
Mel Damewood, Chief Water Operations & Engineering Officer

Direction 7:45 60
13.

2017 Second Quarter Operating Dashboard/Goals Review
Frank Lawson, General Manager

Information 8:45 15
14.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:00 10
15.

Board Wrap Up
EWEB Board of Commissioners

Review 9:10 10
16.

Adjourn

9:20 --

CONSENT CALENDAR
MINUTES
1.

July 11, 2017  Regular Session

CONTRACTS
2.

Authorize General Manager to approve contract after completion of a competitive process - for Carmen Power Tunnel Repairs Project. Not to Exceed $150,000.
Contact Person is Mike McCann - 541-685-7379

3.

Dell Marketing - for the Use of Two Cooperative Contracts for Computer Hardware, Software, and Support. $1,200,000 (over 3 years).
Contact Person is Matt Barton - 541-685-7109

4.

Manzo, Inc. - for Implementation Services for an Integrated Software as a Service (SaaS) Human Capital Management Services (HCMS) solution. $483,690 ($943,690 resulting cumulative total). 
Contact Person is Lena Kostopulos - 541-685-7466.

5.

Retail Lockbox, Inc. in partnership with Bank of the Cascades - for Lockbox Services (check payment processing). $450,000 (over 5 years).
Contact Person is Sue Fahey - 541-685-7688

6.

US Bank, NA - for Treasury and Depository Services.  $420,000 (over 5 years).
Contact Person is Sue Fahey - 541-685-7688

RESOLUTIONS
7.

Resolution No. 1706 - Update to EWEB Public Contracting Rule 2-0150 and Board Policy EL2, Purchasing Controls.
Contact Person is Sue Fahey - 541-685-7688

8.

Resolution No. 1716 - Declaring Surplus Harvest Wind.
Contact Person is Mike McCann - 541-685-7379

9.

Resolution No. 1719 - Declaring Surplus Foote Creek I
Contact Person is Mike McCann - 541-685-7379

10.

Resolution No. 1722 - Oregon Depository Accounts
Contact Person is Sue Fahey - 541-685-7688


CORRESPONDENCE
 
  • EL1 Capital Report for Q2 2017
  • Electric Pricing Redesign Committee Update
  • Electric Utility Revenue Bonds Preliminary Official Statement
  • Enterprise Risk Management (ERM) Update
  • Financial Report for Q2 2017
  • Quarterly Contract Report for Q2 2017
  • Update to FERC License Issuance and Carmen Plant Improvement Projects
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.