05-02-17 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

May 2, 2017

REGULAR SESSION
Call to order: 5:30 p.m.

1. Agenda Check 5:30
2. Items from Board Members and General Manager    Information 5:30 20 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.
Public Input 5:50 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar  Action 6:10 5 min.
5. Items removed from Consent Calendar Action 6:15 5 min.
6. Design-Build Alternative Contracting Method for the Grid Edge Demonstration Project
Rod Price, Engineering Manager
Information 6:20 5 min. 
7. Public Hearing on Design-Build Alternative Contracting Method 6:25 5 min.
8. Design-Build Alternative Contracting Method for the Grid Edge Demonstration Project
Rod Price, Engineering Manager             
Action 6:30 5 min.
9. Update of Financial Policies
Sue Fahey, Chief Financial Officer
Information 6:35 20 min.
10. Reserve Fund Status and Transfers/Use of Reserves
Sue Fahey, Chief Financial Officer
Resolution No. 1709, Defeasance of Electric Bonds
Sue Fahey, Chief Financial Officer
Direction

Action

6:55 40 min.
GENERAL BUSINESS ITEMS                                
11. Break 7:35 10 min.
12. Update to EWEB's Public Contracting Rule 2-0150 and Board Policy EL2, Purchasing Controls
Sue Fahey, Chief Financial Officer
Information 7:45 15 min.
13. Customer Service Policy - All Utilities
Erin Erben, Chief Customer Officer
Discussion 8:00 30 min.
14. Post Incident Action Report for December 2016 Ice Storm
Frank Lawson, General Manager
Information 8:30 15 min.
15. 2017 First Quarter Operating Dashboard and Goals Review
Frank Lawson, General Manager
Information 8:45 15 min.
16. Correspondence & Board Agendas,
Confirm Agenda for Strategic Planning Work Session
Frank Lawson, General Manager    
Review 9:00 10 min.
17. Board Wrap Up
EWEB Board of Commissioners
Review 9:10  10 min.
18. Adjourn 9:20

CONSENT CALENDAR
May 2, 2017

MINUTES
1.a. March 21, 2017 Special Board Meeting
1.b. April 4, 2017 Executive Session 1
1.c. April 4, 2017 Excecutive Session 2
1.d. April 4, 2017 Regular Session
CONTRACTS
2. OBEC Consulting Engineers - for Engineering Services for the Hawkins 607 Reservoir Improvements. $335,000.
Contact Person is Rod Price 541-685-7122


CORRESPONDENCE ONLY

May 2, 2017

2017 Power Market and Budget Hedging Update
Annual Report on Power Trading Compliance
EL1 Capital Report for Q1 2017
First Quarter 2017 Financial Report
Quarterly Contract Report for Q1 2017
Second Source Blue Ribbon Panel