03-07-17 Board Agenda


AGENDA
       EUGENE WATER & ELECTRIC BOARD         
EWEB BOARD ROOM
500 E FOURTH AVENUE

March 7, 2017

EXECUTIVE SESSION
Call to Order: 5:00 p.m.
1. Pursuant to ORS 192.660(2)(i) -  to review and evaluate the employment performance of the General Manager 5:00 30 min. 
2. Adjourn 5:30
REGULAR SESSION
Call to Order: 5:45 p.m.
1. Agenda Check 5:45
2. Items from Board Members and General Manager    Information 5:45 20 min.
3.  Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.
Public Input 6:05 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar  Action 6:25 5 min.
5. Items removed from Consent Calendar Action 6:30 5 min.
6. Alternative Contracting Method for Carmen Turbine Generator Design and Rehabilitation
Mel Damewood, Chief Engineering and Operations Officer
Information 6:35 5 min.
7. Public Hearing on Alternative Contracting Method for Carmen Turbine Generator Design and Rehabilitation 6:40 5 min.
8. Alternative Contracting Method for Carmen Turbine Generator Design and Rehabilitation  
Mel Damewood, Chief Engineering and Operations Officer
Action 6:45 5 min.
GENERAL BUSINESS ITEMS
9. 2017 State of the Utility Address
Dick Helgeson, Board President
Information 6:50 10 min.
10. General Manager's Annual Performance Evaluation for year 2016
EWEB Board of Commissioners
Information 7:00 20 min.
11. Break 7:20 10 min.
12. Dark Fiber Pricing Discussion
Mel Damewood, Chief Engineering and Operations Officer
Direction/Action 7:30 20 min.
13. Water Utility Second Source Project Update and Strategic Discussion
Mel Damewood, Chief Engineering and Operations Officer
Brad Taylor, Water Operations Manager
Direction 7:50 60 min.
14. Riverfront Property
Frank Lawson, General Manager
Information 8:50 15 min.
15. Proposed EWEB Bylaw Amendment
Dick Helgeson, Board President
Discussion 9:05 10 min.
16. Correspondence & Board Agendas
Frank Lawson, General Manager         
Review 9:15 15 min.
17. Board Wrap Up
EWEB Board of Commissioners
Review 9:30 10 min.
18. Adjourn 9:40

CONSENT CALENDAR
March 7, 2017

MINUTES
1. February 7, 2017 Regular Session
CONTRACTS
2. Michel's Corporation - for the construction of Holden Creek Substation.  $1,490,000.  Contact Person is Mel Damewood, 541-685-7145.
3. Northstar Chemical - for Liquid Caustic Soda Membrane Grade 50%.  $465,000 (per five-year contract). Contact Person is Mel Damewood, 541-685-7145.
4. Peak Reliability - Authorize General Manager to approve a User Agreement after completion of negotiations for use of their Hosted Advanced Applications to achieve compliance with NERC Standard/ Requirement TOP-001-3, R.13. $362,500 (for four years).
Contact Person is Mel Damewood, 541-685-7145.
5. Premier Security - for Unarmed Security Services.  $335,000 (over five years).  Contact Person is Mel Damewood, 541-685-7145.
6. Wildish Building Company - for the procurement of Construction Services to install a new cooling water system at EWEB's Carmen hydroelectric project. $210,000.  Contact Person is Mel Damewood 541-685-7145.
7. Wildish Building Company - for the procurement of Construction Services to install Turbine Shutoff Valves.  $1,760,000. 
Contact Person is Mel Damewood, 541-685-7145.
INTERGOVERNMENTAL AGREEMENTS
8. Lane Council of Governments - for providing technical assistance to EWEB's Drinking Water Source Protection Program. $150,000 (for one year). Contact Person is Mel Damewood, 541-685-7145.
9. Springfield Utility Board - for the Indefeasible Right of Use (IRU) Agreement for Dark Fiber Service.  $160,000 for 2017-2020. (Resulting Cumulative total $425,000).  Contact Person is Mel Damewood 541-685-7145.


CORRESPONDENCE ONLY

March 7, 2017

Annual Community Investment Report
Declaration of Emergency for Storage Area Network Replacement
EL1 Capital Report for Q4 2016
Lower McKenzie River Water Temperatures
State Legislative Update