08-02-16 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 EAST FOURTH AVENUE

August 2, 2016

EXECUTIVE SESSION
Call to order: 4:45 p.m.

1. Pursuant to ORS 192.660(2)(e) - To deliberate with persons designated by the governing body to negotiate real property transactions. 4:45 30 min.
2. Adjourn 5:15
REGULAR SESSION
Call to order: 5:30 p.m.
1. Agenda Check 5:30
2. Items from Board Members and General Manager Information 5:30 20 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak. 
Public Input 5:50 15 min.
4. EWEB Education Grants, Bethel School District 2015-2016
Jeannine Parisi, Government and Community Affairs Coordinator
Information 6:05 5 min.
BOARD ACTION ITEMS
5. Approval of Consent Calendar Action 6:10 5 min.
6. Items removed from Consent Calendar Action 6:15 5 min.
7. Resolution Authorizing Acquisition of Property for the Thurston Substation Expansion Project (Select Resolution No. 1625 or No. 1626)
Frank Lawson, General Manager
Action 6:20 15 min.
8. 2017 Customer Generation Rates
Mark Freeman, Customer Service Manager
Erin Erben, Strategic & Power Planning Manager
Update 6:35 15 min.
9. Public Hearing on 2017 Customer Generation Rates 6:50 10 min.
10. 2017 Customer Generation Rates, Resolution No. 1621 Action 7:00 5 min.
GENERAL BUSINESS ITEMS
11. Break 7:05 10 min.
12. 2016 Second Quarter Operating Dashboard/Goals Review
Frank Lawson, General Manager
Information 7:15 15 min.
13. Information Services Update
Matt Barton, Information Services Manager
Information 7:30 20 min.
14. Correspondence & Board Agendas
Frank Lawson, General Manager
Review 7:50 10 min.
15. Board Wrap Up
EWEB Board of Commissioners
Review 8:00 10 min.
16. Adjourn 8:10

*Times are approximate


CONSENT CALENDAR
August 2, 2016

MINUTES
1. July 19, 2016 Regular Session
CONTRACTS
2. The Jerry Brown Company, Inc. as the primary supplier and Tyree Oil, Inc. as the secondary supplier - for purchasing transportation fuel through the Regional Fuel Supply Cooperative contract with Greater Oregon Fleet Cooperative. $2,875,000 (EWEB over 5 years). Generation and Fleet Services, Mike McCann, 541-685-7379
3. Vertical Bridge - for the lease of building and antenna space at Vertical Bridge Blanton Heights Tower Site. $810,000 (over 10 years, $113,000 EWEB net). Engineering, Mel Damewood, 541-685-7145
4. Vertical Bridge - for the lease of building and antenna space at Vertical Bridge Mt. Hagan Tower Site. $320,000 (over 10 years, $51,000 EWEB net). Engineering, Mel Damewood, 541-685-7145
RESOLUTIONS
5. Resolution No. 1620 - Board Policy GP17, Board Use of Email Policy, Contact Person is Matt Barton, 541-685-7109
6. Resolution No. 1622 - Supplemental Bond Resolution Authorizing and Approving the Issuance, Sale and Delivery of Electric Utility System Revenue Refunding Bonds, Contact Person is Sue Fahey, 541-685-7688
7. Resolution No. 1624 - Amending and Restating the Electric Utility System Revenue Bond Resolution Adopted June 16, 1986, Contact Person is Sue Fahey, 541-685-7688

CORRESPONDENCE ONLY
August 2, 2016

Electric Utility Revenue Refunding Bonds Preliminary Official Statement
Employee Benefits Procurement Exemption - Procedural Correction
Enterprise Risk Management Update, as per SD20
EWEB's Local Banking Participation
Fiber Network Current and Future State
Quarterly Contract Report for Q2 2016