07-21-15 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

July 21, 2015


EXECUTIVE SESSION

Call to order:  4:30 p.m.

1. Pursuant to ORS 192.660(2)(d) - to deliberate with persons designated by the governing body to carry on labor negotiations.                               4:30 30 min.
2. Pursuant to ORS 192.660(2)(e) - to deliberate with persons governed by the governing body to negotiate real property transactions. 5:00 15 min.


REGULAR  SESSION
Call to order:  5:30 p.m.

1. Agenda Check 5:30
2. Items from Board Members  Information 5:30 15 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.
Public Input 5:45 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar Action 6:05 5 min.
5. Items removed from Consent Calendar Action 6:10 5 min.
6. Electric & Water 10-Year Capital Improvement Plans (CIPs)
Mel Damewood, Engineering Manager
Action 6:15 15 min. 
7. LTD/EmX Project - Underground Electric Utility Re-locations
Construction Contract submitted for Approval.
Mel Damewood, Engineering Manager
Action 6:30 5 min.
8. Break 6:35 10 min.
GENERAL BUSINESS ITEMS
9. Long-Term Financial Plan Update and 2016 Budget Assumptions
Sue Fahey, Finance Manager
Update 6:45 45 min.
10. Public Hearing on LTFP and 2016 Budget Assumptions 7:30 10 min.
11. EWEB Rate Design Proposal for Review
Erin Erben, Power & Strategic Planning Manager
Sue Fahey, Finance Manager
Review 7:40 20 min.
12. Correspondence & Board Agendas
Roger Gray, General Manager
Review 8:00 5 min.
13. Board Wrap Up & Focus over Next 12-months
EWEB Board of Commissioners
Review 8:05 20 min.
14. Adjourn 8:25

EXECUTIVE SESSION
Call to order:  8:30 p.m.

1. Pursuant to ORS 192.660(2)(f) & ORS 192.660(2)(h) - To consider information or records that are exempt by law from public inspection and consultation with counsel concerning legal rights and duties regarding a current litigation or litigation likely to be filed.                           8:30 45 min.

CONSENT CALENDAR
July 21, 2015

MINUTES
1.a. June 2, 2015  Regular Session
1.b. June 2, 2015  Executive Session
CONTRACTS
2. Halvorson Contracting - for the Electric Operations Remodel. $131,000 Electric Operations. Contact Person is Todd Simmons, 541-685-7373
3. H & J Construction, Inc. - for the East 24th Avenue Main Extension West of Hilyard Street Project. $285,500, Engineering Services. Contact Person is Mel Damewood, 541-685-7145
4. Maul Foster & Alongi, Inc. - for Remedial Design Engineering Services. $420,000, Environmental Services. Contact Person is Steve Newcomb, 541-685-7391
5. Northwest Youth Corps - for required vegetation maintenance services. $400,000 (over 5 years), Environmental Services. Contact Person is Steve Newcomb, 541-685-7391
6. TetraTech, Inc. - for Owner's Representative Services during the constructions phase of Leaburg Dam Roll Gate 1 and 3 Hoist Replacement Project. $184,925 (Total $ 274,875), Engineering Services. Contact Person is Mel Damewood, 541-685-7145
7. WESCO Distribution - for the periodic purchase of Molded Rubber Products (as needed to replenish stock). $525,000 (over 5 years), Engineering Services. Contact Person is Mel Damewood, 541-685-7145
RESOLUTIONS
8. Resolution No. 1518 - Financial Policy Changes, Contact Person is Susan Fahey, 541- 685-7688
9. Resolution No. 1520 - Resolution Approving Board Policy SD 20: Enterprise Risk Management, Contact Person is Roger Kline, 541-685-7484
10. Resolution No. 1521 - Board Policy SD 5: Public Plaza Policy Revisions, Contact Person is Lance Robertson, 541-685-7371


CORRESPONDENCE ONLY

July 21, 2015

Update on Status of First Quarter Financial Reports and Banking RFP