06-02-15 Board Meeting


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

June 2, 2015


EXECUTIVE SESSION

Call to order:  4:30 p.m.

1. Pursuant to ORS 192.660(2)(e) - to deliberate with persons governed by the governing body to negotiate real property transactions. —                     4:30 45 min.


REGULAR  SESSION
Call to order:  5:30 p.m.

1. Agenda Check 5:30
2. Ceremonial Recognition: NWPPA "Career Commitment to Safety" Award 5:30 10 min.
3. Items from Board Members   Information 5:40 15 min.
4. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.
Public Input 5:55 20 min.
BOARD ACTION ITEMS
5. Approval of Consent Calendar  Action 6:15 5 min.
6. Items removed from Consent Calendar Action 6:20 5 min.
7. Riverfront Property - Path forward
Steve Newcomb, Environmental & Property Manager
Action  6:25 20 min. 
8. Reserve Fund Status & Transfers: Resolution No. 1515
Sue Fahey, Finance Manager
Action 6:45 30 min.
9. Water System Master Plan: Resolution No. 1517
Mel Damewood, Engineering Manager                   
Action 7:15 60 min.
10. Break 8:15 10 min.
11. EWEB Partial Requirements & Stranded Investment Policy: Resolution No. 1516
Erin Erben, Power & Strategic Planning Manager
Action 8:25 30 min.
GENERAL BUSINESS ITEMS                                
12. Correspondence & Board Agendas
Roger Gray, General Manager         
Review 8:55 10 min.
13. Board Wrap Up
EWEB Board of Commissioners
Review 9:05  10 min.
14. Adjourn 9:15

CONSENT CALENDAR
June 2, 2015

MINUTES
1.a. April 7, 2015   Regular Session
1.b. May 5, 2015    Executive Session
1.c. May 5, 2015    Regular Session
CONTRACTS
2. Certified Contractors - for residential backflow testing services. $475,000 (over 5 years). Water Operations, Contact Person is Brad Taylor, 541-685-7358
3. Ernst & Young LLP - for Work and Asset Management System (WAM) support services. $300,000. Information Technology, Contact Person is Erin Erben, 541-685-7615
4. JCI Jones Chemicals, Inc. - for water treatment chemicals (liquid chlorine) to be used at the Hayden Bridge Filtration Plant. $180,000 (over 3 years). Water Operations, Contact Person is Brad Taylor, 541-685-7358
5. Lakeside Industries, Inc. - for Cold Mix to repair asphalt repair ore replacement. $226,000 (over 5 years). Water Operations, Contact Person is Brad Taylor, 541-685-7358
6. Util-Assist Inc. - for integration implementation services for the Advanced Metering Infrastructure/Meter Data Management (AMI/MDM) Project. $700,000 (estimated). Information Services, Contact Person is Erin Erben, 541-685-7615
7. Valleyscapes, Inc. - for Landscaping Services. $421,000 (over 5 years). Facilities Maintenance, Contact Person is Todd Simmons, 541-685-7373
RESOLUTIONS
8. Resolution No. 1511 - Wire Transfers Service Agreement, Contact Person is Susan Fahey, 541-685-7688
9. Resolution No. 1512 - Local Government Investment Pool, Contact Person is Susan Fahey, 541-685-7688
10. Resolution No. 1513 - U.S. Bank, Contact Person is Susan Fahey, 541-685-7688
11. Resolution No. 1514 - Bank of America, Contact Person is Susan Fahey, 541-685-7688


CORRESPONDENCE ONLY

June 2, 2015

Annual Report on Power Trading Compliance and Financial Results
EL-1 Capital Report for Year End 2014 and Q1, 2015
Oregon Legislation Session Update
Oregon Renewable Portfolio Standard - 2014 Compliance Report