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10-06-26 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

October 6, 2026

The October board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend in-person or view the live stream.  Visit the Public Meetings page for the live stream link.

Members of the public wishing to provide input are invited to do so virtually or in-person.  Please note that start times for agenda items are approximate.  Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input or Public Hearing

There will be two opportunities for comment at the October 6 board meeting. During the public input portion of the agenda, you are invited to address the board about any EWEB topic or issue; comments regarding the "Draft Upcoming-Year (2027) Electric & Water Budgets and Long-Term Financial Plans Update" will be heard during the Public Hearing portion of the meeting.

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting.  Speakers will be contacted with instructions for calling in to the meeting.

Testimony will be included in the meeting's audio/video recording and noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Join the livestream to watch the meeting:

Click the meeting link to join the livestream using Microsoft Teams (visit the Public Meetings page for the live stream link).
You may join using your web browser or the Microsoft Teams app if you already have it installed.
Your browser or device may ask for permission to use your camera or microphone. You can allow, deny, or dismiss these prompts — neither your camera nor microphone will be used during the livestream.
When prompted, enter your name and select Join Now.

Important Notes:

You will not be able to join the livestream before the meeting start time. Please join at the scheduled time.
To view the livestream, attendees must have third‑party cookies enabled in their browser.
Some iOS and other devices may require the Microsoft Teams app to watch the livestream. 

The live stream will also be available on YouTube by the end of board meeting week.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 10
3.

Correspondence (PDF)
John Hairston, General Manager/Chief Executive Officer

Review 5:40 10
4.

Public Input: In-person or by Telephone
Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.

Public Input 5:50 20
BOARD ACTION ITEMS
5.

Approval of Consent Calendar - A (PDF)
(Minutes and Routine Contracts)

Action 6:10 5
6.

Approval of Consent Calendar - B (PDF)
(Non-routine Contracts and Other Consent Items)

Action 6:15 5
7.

Items removed from Consent Calendar

Action 6:20 5
GENERAL BUSINESS ITEMS
8.

Draft Upcoming-Year (2027) Electric & Water Budgets and Long-Term Financial Plans Update (PDF)
Deborah Hart, Assistant General Manager / Chief Financial Officer
TiaMarie Harwood, Financial Services Manager
Alicia Voorhees, Financial Planning & Analysis Supervisor
Daniel Davidson, Lead Financial Analyst

Update 6:25 15
9.

Public Hearing on Upcoming Year 2027 Budget Assumptions and LTFP

Public Hearing 6:40 10
10.

Draft Upcoming-Year (2027) Electric & Water Budgets and Long-Term Financial Plans Update
Deborah Hart, Assistant General Manager / Chief Financial Officer
TiaMarie Harwood, Financial Services Manager
Alicia Voorhees, Financial Planning & Analysis Supervisor
Daniel Davidson, Lead Financial Analyst

Direction 6:50 15
11.

Leaburg Decommissioning Action Plan (LDAP) Update (PDF)
Lisa Krentz, Chief Electric Operations Officer
Mark Zinniker, Generation Manager
Jeremy Somogye, Planner IV

Update 7:05 30
12.

Break

7:35 10
13.

Annual Dam Safety Program Update (PDF)
Lisa Krentz, Chief Electric Operations Officer
Mark Zinniker, Generation Manager
Laura Ohman, Chief Dam Safety Engineer

Update 7:45 20
14.

City of Eugene Liaison Update (no backgrounder)
Board President Brown
Board Vice-President Carlson
John Hairston, General Manager/Chief Executive Officer

Information 8:05 15
15.

Future Board Agendas (PDF)
John Hairston, General Manager/Chief Executive Officer

Review 8:20 5
16.

Board Wrap Up
EWEB Board of Commissioners

Review 8:25 10
17.

Adjourn

8:35 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. September 8, 2026 Executive Session (PDF)
b. September 8, 2026 Regular Session (PDF)

CONTRACTS
2.

Pacific Excavation, Inc. (PDF) - for the Van Buren Street main replacement. $361,000 based on formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

Oldham Construction Services, Inc. (PDF) – for on-call crane services $250,000 (over 5 years) based on Formal Request for Proposals.
Contact Person is Lisa Krentz 541-685-7450 / Mark Zinniker 541-685-7449

RESOLUTIONS
4.

Resolution No. 2617 - Annual Investment Policy Review (PDF)
Contact Person is Deborah Hart / Aaron Balmer

5.

Resolution No. 2618 - Update to Board Appointments, Outside Liaisons (PDF)
Contact Person is Anne Kah

OTHER
6.

Harvest Wind Asset Management Refurbishment Request (PDF)
Contact Person is Lisa Krentz 541-685-7450 / Megan Capper 541-685-7363


CORRESPONDENCE
 
  • McKenzie Watershed Recovery and Restoration Program (PDF)
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours notice prior to the meeting. To arrange for this service, contact the General Manager's Office at 541-685-7108 or by email.