AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 EAST FOURTH AVENUE
APRIL 3, 2012
WORK SESSION
5:00 P.M.
  Start time* Length

1. Year-end Audited Financial Statements and Management Letter – Debra Smith, Customer & Shared Services Division Director, and Susan Eicher, General Accounting and Treasury Supervisor

5:00 15 min.
2. Water Rates Design Process – Debra Smith, Customer & Shared Services Division Director, Mel Damewood, Water Engineering Manager, and Sue Fahey, Fiscal Service Supervisor 5:15 45 min.
3. Continued Strategic Plan Review – Roger Gray, General Manager, and Clay Norris, Power Resources Division Director 6:00 75 min.
     

REGULAR BOARD MEETING
7:30 P.M.
 
  Start time* Length
1. Agenda Check (President Simpson) 7:30 5 min.
2. Public Input 7:35 10 min.
3. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.) 7:45 5 min.
4. Items removed from Consent Calendar 7:50 5 min.
5. 2012 Capital Budget Amendments Revised 2012-16 Water Utility Capital Improvement Plan – Budget Amendment Nos. 1 and 2 – Tom Buckhouse, Electric Water & Steam Division Director, Mel Damewood, Water Engineering Manager, and Sue Fahey, Fiscal Service Supervisor 7:55 10 min.
6. 2012 Capital Budget Amendments Revised 2012-16 Electric Utility Capital Improvement Plan – Budget Amendment Nos. 3 and 4 – Tom Buckhouse, Electric Water & Steam Division Director, Dean Ahlsten, Systems Engineering & Substation Reliability Manager, and Sue Fahey, Fiscal Service Supervisor 8:05 10 min.
7. 15 kV Conductor 5-Year Contract Action – Tom Buckhouse, Electric, Water & Steam Division Director 8:15 5 min.
8. EBPP and Bill Print Replacement Contract Action for KUBRA - Debra Smith, Customer & Shared Services Division Director, and Tammy Den Ouden, IT Project Manager 8:20 5 min.
9. Power Planning Conservation Bill Impact Analysis – Clay Norris, Power Resource Division Director, and Erin Erben, Power Planning Manager 8:25 45 min.
10. Items from Board Members 9:10 20 min.
11. Correspondence and Board Agendas 9:30 5 min.
12. Adjourn 9:35  
*time approximate
 

Consent Calendar
April 3, 2012
 

MINUTES

1a. February 21, 2012 – Executive Session
1b. February 21, 2012 – Work Session
1c. February 21, 2012 – Regular Session
1d. March 6, 2012 – Work Session
1e. March 6, 2012 – Regular Session

 

CONTRACTS

2. Automotive Services Parts – for automotive and medium duty truck replacement parts services on an "as needed basis" – Customer & Shared Services Division – $900,000 (over 5 years), Contact Person is Debra Smith, 541-685-7196

3. Habitat Contracting, LLC – to provide vegetation control services along EWEB's Leaburg and Walterville Hydroelectric Canals – Power Resources Division – $70,000, Contact Person is Clay Norris, 541-685-7106

4. Jifco Inc. – for the purchase of Stainless Steel Pipe and Appurtenances for the Hayden Bridge Raw Water Intake Improvement Project – Water Division - $128,655.00, Contact Person is Tom Buckhouse, 541-685-7166

5. Proctor Engineering Group – for CheckMe! Heat Pump and Air Conditioner Quality Assurance Services to quickly and accurately optimize heating, ventilation and air conditioning (HVAC) systems – Power Resources Division – $125,000 (over 5 years), Contact Person is Clay Norris, 541-685-7106

6. Stellar J Corporation – for construction services for construction of the Willamette 1325 Reservoir service area that was identified in the 2004 Water System Master Plan for the need of the new reservoir – Water Division – $836,000, Contact Person is Tom Buckhouse, 541-685-7166

Correspondence Only
April 3, 2012