AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E. 4TH AVENUE
JANUARY 5, 2010
WORK SESSION
5:30-7 P.M
  Start time Length

1. Community Advisory Team Concepts, Comments & Design – Mark Oberle, Property Manager, and Jeannine Parisi, Community and Local Government Outreach Coordinator
5:30
90 min.
 

REGULAR BOARD MEETING
7 P.M.*
(Note earlier start time)

 
  Start time Length
1. Agenda Check (President Farmer) 7:00 5 min.
2. Public Input 7:05 5 min.
3. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.) 7:10 5 min.
4. Items removed from Consent Calendar 7:15 5 min.
5. Items from Board Members 7:20 10 min.
6. Correspondence 7:30 5 min.
7. Board Agendas 7:35 5 min.
8. Contract Approval, Lane County Limited Income Services – Administration of EWEB’s Limited-Income Energy Assistance Services – Employee, Customer & Community Services Division - $2,500,000 (3 years) – Mark Freeman, Customer Service Manager, and Wendi Schultz-Kerns, Cash Accounting Supervisor (Action) 7:40 10 min.
9. Contract Approval, Wright Tree Service – Utility Line Clearance, Tree Pruning and Removal Services – Electric Division - $18,000,000 (5 years) – Jim Wiley, Electric Division Director, and Ron Dyer, Right-of-Way Vegetation Management Supervisor (Action) 7:50 10 min.
10. Contract Approval, Washington Forestry Consultants, Inc. – Tree Work Pre-Inspection/Quality Control – Electric Division - $1,200,000 (5 years) – Jim Wiley, Electric Division Director, and Ron Dyer, Right-of-Way Vegetation Management Supervisor (Action) 8:00 10 min.
11. Contract Approval, FWT, Inc. – Periodic Purchase of Steel Poles and Crossarms – Electric Division - $2,750,891 – Dean Ahlsten, Systems Engineering & Substation Reliability Manager (Action) 8:10 5 min.

12. Election of Officers (Action):

  • President (Commissioner Ron Farmer)
  • Vice President (Commissioner John Brown)
 8:15 15 min.

13. Appointment of Commissioners to Board Liaison Assignments and Committees:

  • Lane Council of Governments (LCOG) (Commissioner Cunningham with Commissioner Farmer as alternate)
  • Northwest Energy Coalition (NWEC) (Commissioner Ernst)
  • Western Generation Agency (WGA) (Employees Susan Eicher, Dick Varner and Catrin van Donkelaar)
  • McKenzie Watershed Management Council (Commissioner Brown with Commissioner Ernst as alternate)
  • Roosevelt Building Advisory Team (BAT) (Commissioners Brown and Cassidy)
  • General Manager Performance and Compensation Evaluation (Commissioners Farmer and Brown)
  • Other Post Employment Benefits (Commissioner Brown)
  • Northwest Public Power Association (NWPPA) (Commissioner Farmer)
 8:30 15 min.
14. Northwest Energy Coalition Pledge – Randy Berggren, General Manager 8:45 5 min.
15. Adjourn 8:50  
     

Consent Calendar
January 5, 2010
 

RATIFICATION OF BOARD CONSULTANTS FOR 2010

1. Ratification of Board Consultants for 2010:

  • Independent Auditor and Certified Public Accountant (required by Carmen-Smith Bond Resolution) – Moss Adams
  • Independent and Consulting Engineers (required by Carmen-Smith Bond Resolution) – Black & Veatch
  • Independent Actuaries – Kenney Consulting
  • Financial Advisor – JP Morgan

 

RATIFICATION OF RETAINED PROFESSIONALS FOR 2010

2. Retained Professionals and Attorneys for 2010:

  • General Counsel – Calkins & Calkins Attorneys at Law
  • Special Counsel – Cable Huston Benedict Haagensen & Lloyd
  • Bond Counsel – Holland & Knight
  • Power Risk Counsel – Jim Deason, Attorney at Law
  • Human Resources Counsel – Harrang, Long, Gary and Rudnick
  • Bond Disclosure Counsel – Mersereau and Shannon

 

MINUTES

3a. November 17, 2009 Work Session
3b. November 17, 2009 Regular Meeting
3c. December 1, 2009 Work Session
3d. December 1, 2009 Regular Meeting

 

CONTRACTS

4. EFI Secured Shredding & Recycling – Confidential Document Destruction (onsite shredding) Services – Corporate Services Division - $29,700. Contact person is Nick Holmes, 685-7459

5. FEI Testing and Inspection, Inc. – Additional Materials Testing and Inspection Services for Construction of Roosevelt Operations Center – General Manager’s Division – $64,140; total contract $114,040. Contact person is Ken Beeson, 685-7486

6. Bruce Griffith, LLC. – Consulting Services Related to the Hayden Bridge Water Filtration Expansion Project – Water Division - $65,000. Contact person is Randy Prock, 484-5787

7. Harris Stratex Networks – Microwave Radio System Expansion for the Carmen-Smith Communications Project – Electric Division - $467,435. Contact person is Michael McElroy, 685-7344

8. HD Fowler Company – Periodic Purchase of Meter/Valve Boxes and Covers – Water Division - $505,175. Contact person is Rod Wade, 685-7122

9. Lane Council of Governments (LCOG) – Continued Participation in the Lane County Community Emergency Notification System (CENS) – Electric Division - $24,000; total contract is $60,000. Contact person is Catrin van Donkelaar, 685-7367

10. Mersereau Shannon LLP – Appointment as EWEB’s Bond Counsel – Corporate Services Division - $400,000. Contact person is Cathy Bloom, 685-7150

11. TEKsystems, Inc. – Continued Temporary PowerBuilder and Sybase System Support and Report Writing Services – Corporate Services Division - $80,000; total contract is $229,800. Contact person is Jim Gralow, 685-7721

 

RESOLUTIONS

12. Resolution No. 1001 – Board Approval Thresholds Revisions – Ed Case, Risk Purchasing Manager

13. Resolution No. 1002 – EMT Family Member Contracts – Ed Case, Risk Purchasing Manager

 

Correspondence Only
January 5, 2010