AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E. 4 TH AVENUE
APRIL 18, 2006

WORK SESSION
5:30-7:30 P.M

 

1. Board Governance – EL1 Policy – Debra Smith, Assistant to the General Manager

Start

5:30

Length

60 min.
2. Regional Issues Update – Dick Helgeson, Director of Power Resources 6:30 60 min.


REGULAR BOARD MEETING
7:30 P.M.

 

1. Agenda Check (President Bishop) 

Start

7:30

Length

5 min.

2. Public Input 7:35 5 min.

3. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)

7:40 5 min.
4. Items from Board Members 7:45 10 min.
5. Correspondence 7:55 5 min.
6. Board Agendas 8:00 5 min.
7. Construction Contracts Exemption – Ed Case, Risk/Purchasing Manager  8:05 15 min.
8. Public Hearing on Contracts Exemption 8:20 5 min.
9. Construction Contracts Exemption (Action) 8:25 5 min.
10. Budget Amendment No. 3 – $210,190 Water Main Replacement – Mel Damewood, Water Engineering Manager and Jim Origliosso, Treasurer (Action) 8:30 10 min.
11. Carmen–Smith License Application Update – Gale Banry, Relicensing Project Manager (Action) 8:40 60 min.
12. Financial Reserve Targets and Status – Dick Varner, Fiscal Services Supervisor (Action)  9:40 30 min.

13. Items removed from Consent Calendar

10:10  

 

Consent Calendar
April 18, 2006


MINUTES

1. Minutes of the January 23, 2006 Regular Board Meeting, the February 7, 2006 Work Session and the March 21, 2006 Work Session and Regular Board Meeting


CONSENT CALENDAR

2. Litus, LLC – Vegetation Management & Water Source Protection – Environmental Management – Corporate Services Division - $150,000. Contact person is Debbie Spresser, 484-2411 ext. 3319.

    

3. OBEC Consulting Engineers – Backwash System Upgrade & Finish Water Pumps Abandonment at Hayden Bridge – Water Division - $9,798. Contact person is Ron Wilson, 484-2411 ext. 3224.

    
4. RMG Financial Consulting Inc. – Provide Analysis of the Creditworthiness of Power Trading Counter Parties – Facilities Services – Customer and Financial Services Division - $30,000. Contact person is Megan Capper, 484-2411 ext. 3370.    

5. Selectemp – Temporary Services in Water Management – Water Division - $70,000. Contact person is Stephen West, 484-2411 ext. 3726.

    

6. Springfield Utility Board (SUB)– Indefeasible Right to Use (IRU) for lease of SUB’s dark fiber in the Thurston-Willakenzie area – Electric Division - $37,407.41. Contact person is Bill Fletcher, 484‑2411 ext. 3328.

    
7. Stellar Processes, Inc. – Demand-Side Resource Assessment – Energy Management Services – Power Resources Division - $156,860. Contact person is Bob Lorenzen, 484-2411 ext. 3052.    
8. U.S. Department of the Interior – USGS – Joint Funding Agreement - Source Protection Monitoring – Environmental Management – Corporate Services Division - $65,400. Contact person is Karl Morgenstern, 484‑2411 ext. 3322.    


BOARD GOVERNANCE

9.  Approval of success measures for Goal II-B in the 2006 General Manager’s Goals – Develop a post 30% design strategy that includes funding for new facilities, creation of a Master Plan for the Riverfront Site, sale and/or development of existing facilities, and meets the utilities’ long-term infrastructure needs.

   


WEYERHAEUSER MDF POWER SALES AGREEMENT

10. Request for Board Approval to Execute New Power Sales Agreement for Service to Weyerhaeuser’s West Eugene MDF Facility – Power Resources Division

Weyerhaeuser’s Medium Density Fiberboard (MDF) Facility on Prairie Road is one of four large EWEB electric customers served by individual contract. The current contract was entered into in February 2001, and will expire on April 30, 2006. EWEB staff and Weyerhaeuser representatives have concluded negotiations on a successor agreement, and a draft of this agreement has been included along with an explanatory background memo in the Board’s agenda packet.

The new six-year agreement identifies terms and conditions of service, including amounts of power to be furnished, specification of delivery points and associated metering, provisions for billing and payment, as well as conventional language addressing limitations on liability, mechanisms for dispute resolution, and other standard legal elements. The agreement also provides for establishment of applicable rates and charges, and periodic adjustments thereto, all in accordance with EWEB’s established Cost-of-Service methodology and terms offered in other similar existing agreements.

The Board Approval Draft provided for purposes of this action is in substantially final form, subject only to minor revisions as may be deemed appropriate and acceptable to both parties. Any such changes will not alter the basic substance of the agreement, and will be reviewed and approved by legal counsel prior to execution. Staff recommends Board approval and authorization for the EWEB General Manager to execute the agreement. Contact person is Dick Helgeson, Power Resources Division Director, 484-2411 ext. 3960.