1. 2003 Budget and Tool Kit - Dick Varner, Fiscal Services Supervisor
   

1. Agenda Check (President Lanning)
2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
3. Items from Board Members (5 min.)
4. Correspondence (5 min.)
5. Public Input
6. Oath of Office for Appointed Commissioner Henry Masterson, for Wards 6 & 7 - Mary Feldman, City of Eugene City Recorder
7. Electric Flat Rate Proposal - John Yanov, Senior Rate/Financial Analyst (Presentation - 20 min./Discussion -- 20 min./Information)
8. Public Hearing - Electric Flat Rate Proposal
9. Electric Rate Increase - John Yanov (Presentation - 20 min./Discussion - 20 min./Information)
10. Electric Rate Increase Public Hearing
11. Items removed from Consent Calendar

MINUTES

1. October 15, 2002 , the January 21, 2003 Special Board Meeting, and the February 4, 2003 Regular Board Meeting, and the February 6, 2003 Executive Session and Special Board Meeting
   
   BYLAWS EXTENSION
   
   
2. Approval of recommendation for General Manager to extend the period for review of EWEB's Bylaws until June 1, 2003. (See Board back grounder.) Contact person is Roseanna McArthur, 484-2411, ext. 3267
   
   BUSINESS SERVICE AGREEMENT
   
   
3. Peacehealth (Access EAP) - Employee Assistance Program - Human Resources - Corporate Services Division. This is to provide professional counseling services to employees and families, as well as supervisory consultation, critical work incident debriefing, onsite training, career planning services, referrals for elder/legal/child care, wellness seminars, utilization reporting, program marketing, and benefits and advisory group participation. Cost of the contract for one year is $20,000. Contact person is Jean Meyers, 484-2411, ext. 3015.
   
   
4. Advanced Security, Inc.- Contract Extension-Facilities Services Division. This extension would add $30,000.00 to the contract for security patrols and dispatch service until EWEB in-house Security Officers are hired and trained. Thereafter Advanced Security Inc. would be utilized for fill-in and special events through 2003. EWEBs regular service provider Rams Security Inc. was unable to provide regular service during January and February of 2003, so their contract was terminated. The funds for this service are budgeted for 2003. Contact person is Charlie Morris, 484-2411 ext. 3223.
   
   INTERGOVERNMENTAL AGREEMENT
   
   
5. Intergovernmental Agreement - Santa Clara Water District, Irvington Drive Main Replacement - Water Division. Lane County is rebuilding Irvington Drive from Northwest Expressway to River Road. EWEB and Santa Clara Water District (SCWD) have water facilities in the right-of-way that must be relocated to allow the County's contractor to proceed with the planned road improvements. SCWD wishes to rely on EWEB to design, coordinate and accomplish their portion of this relocation work. EWEB performs this type of work routinely under our longstanding contract with SCWD for ongoing water supply and maintenance of their system. However, given the unique nature and larger scope of this project, both parties feel that it is advantageous to identify specific terms and conditions for this work in a separate intergovernmental agreement
   
   EWEB has completed design for the project, and has obtained the necessary permits to begin construction in mid-March. The budget estimate for SCWD's portion of this work is $397,000, to be reimbursed at actual cost plus applicable overhead margins. Under provisions of the agreement, EWEB will receive $300,000 in progress payments during construction and will receive final payment for the remaining balance due upon completion of the project. A copy of the proposed agreement is provided for Board review (see packet). This agreement has been reviewed/approved by legal counsel, and staff requests Board authorization for execution by EWEB's General Manager. Contact is Mel Damewood, Water Engineering Manager, at 341-1878 or E-Mail Mel Damewood
   
   OTHER
   
   
6. Enabling Agreements for Financially Hedging Power Risk - Fiscal Services - Financial Service Division. Staff is requesting authority for the General Manager to enter into enabling agreements for financially hedging our power-related risks (ISDAs) with UBS and BofA. Therefore, we are asking for your approval of this item on the consent calendar on March 18, 2003. See Board packet for back grounder. Contact person is Dick Varner, 484-2411, ext. 3299.