AGENDA

EUGENE WATER & ELECTRIC BOARD
SPECIAL BOARD MEETING
EWEB BOARD ROOM
MARCH 4, 2003
5:30 -7:30 P.M.

  1. Integrated Electric Resource Plan (IERP) - Development of IERP Policy Objectives & Decision Criteria - Brenda Sirois, Resource Planning Analyst, and Scott Spettel, Power Management and Planning Manager

REGULAR BOARD MEETING
7:30-9:30 P.M.

  1. Agenda Check (President Lanning)
  2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
  3. Items from Board Members (5 min.)
  4. Correspondence (5 min.)
  5. Public Input
  6. Finalization of questions for candidate interviews for Wards 6 & 7 Board Vacancy - Marty Douglass, Public Affairs Manager (Presentation - 5 min./Discussion - 5 min./Action)
  7. Wanapa Development - Ken Beeson, Energy Resource Projects Manager (Presentation - 40 min./Discussion - 20 min./info)
  8. 2003 Budget Status Tool Kit - Dick Varner, Fiscal Services Supervisor (Presentation 30 min./Discussion - 30 min./Info)
  9. Items removed from Consent Calendar

Consent Calendar
March 4, 2003

  1. Sun Microsystems - Unix Systems Administration - Information Services - Corporate Services Division. This item is for annual renewal of hardware maintenance agreement with Sun. Sun servers are used to provide database service to critical applications such as Banner Customer Information Systems, Outage Management and Financial Systems. This work is budgeted in 2003. Cost of the contract is $36,198. Contact person is Greg Armstead, 484-2411, ext. 3761.
  2. Group1 - Bill Print & Mail Operations - Maintenance Agreement - Information Services - Corporate Services Division. Annual renewal of maintenance for Group1 software used to generate customer bills. This item is budgeted and no additional funding required. Cost of the contract is $34,100. Contact is Greg Armstead.

    BID AWARD
  3. Wildish Paving Co. dba Wildish Building Co. - Leaburg Fish Screen Modifications - Electric Division. A requirement of our federal license is improvements in the performance of our existing Leaburg fish screen to reduce fish mortality. EWEB staff and its consultant recommend that the contract of the modifications to the fish screen work be awarded to Wildish Paving Co. dba Wildish Building Co. for their low bid amount of $2,391,000. The contract award value is less than the budgeted amount and is funded by bonds. Details of the recommended contract award are discussed in the 2/25/03 Board back grounder from Gale Banry. Contact person is Gale Banry, 484-2411, ext. 3413.
  4. Advanced American Diving Services, Inc - Leaburg-Walterville - Rollgate Improvements - Electric Division. The new federal license for the Leaburg-Walterville hydroelectric project requires EWEB to raise Leaburg Lake 18". To raise the lake, the rollgates and related gates at Leaburg Dam must be strengthened to withstand the added weight associated with the 18" increase in lake height. EWEB staff and its consultant, Montgomery Watson Harza (MWH), recommends that the contract for the rollgate and related gate work be awarded to Advance American Diving Services, Inc. for their low bid amount of $3,060,000. The contract award value is less than the budgeted amount and is funded by bonds. Details of the recommended contract award are discussed in the 2/25/03 Board back grounder from Gale Banry. Contact person is Gale Banry.

    GRANT REQUEST
  5. Water System Development Charge Grant Request - Walnut Orchard Phase 3 (NEDCO) - Interagency Housing Policy Board - Water Division. In accordance with established procedures, the Lane County Interagency Housing Policy Board has requested a $7,440 grant to offset Water System Development Charges for four lease-to-own homes in Walnut Orchard Phase 3 subdivision. A prior resolution and interagency agreement provide for annual consideration by EWEB of up to $100,000 in SDC grants for qualifying low income housing projects, subject to availability of funds and Board approval. This project is sponsored by NEDCO, a local non-profit development corporation. No other grant requests are pending at this time, and staff recommends approval with funding from available surplus water operating reserves. Contact person is Dick Helgeson, Water Division, 344-1871.

    CONTRACT WITH BPA
  6. Pacific Northwest Generating Cooperative (PNGC) - BPA Slice Audit - Electric Division. Every year under our BPA Slice contract BPA calculates a True-up charge (or credit) to account for any difference between the estimated expenses used in the Rate Case and actual expenses. The Slice purchasers have the opportunity to audit BPA's True-up charge to ensure only those costs allowed under the contract have been allocated to the Slice.

    All of the Slice Purchaser utilities have agreed to share the cost of the audit with PNGC as the lead. EWEB is responsible for 10.5% of the costs. This authorization is to reimburse PNGC for only costs associated with the audit and no other litigation that may follow.

    The audit was not anticipated when the budget was prepared, and will be offset with a delay in Tieton Engineering Review and contract labor budgeted for Trading Floor work. Staff recommends the approval of $31,000 to complete this important work that has the potential to reduce the Slice True-up. Contact person is Scott Spettel, 484-2411, ext. 3404.