AGENDA

EUGENE WATER & ELECTRIC BOARD
SPECIAL BOARD MEETING
(WORK SESSION)
EWEB BOARD ROOM
FEBRUARY 18, 2003
5:30-7:30 P.M.

  1. 2003 Budget Status Review - Dick Varner, Fiscal Services Supervisor (120 min.)

SPECIAL BOARD MEETING
7:30-9:30 P.M.

  1. Agenda Check (President Lanning)
  2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
  3. Items from Board Members (5 min.)
  4. Correspondence (5 min.)
  5. Public Input
  6. President Lanning's Annual Message
  7. Annual Benchmark Survey of Customers - Lance Robertson, External Communications Coordinator (Presentation - 15 min./Discussion - 15 min./Information)
  8. 2002 Financial Audit - Cathy Bloom, Assistant Treasurer, Jim Origliosso, Treasurer, and Don Irving, PricewaterhouseCoopers LLP, Independent Auditors (Presentation 20 min./Discussion - 10 min./Information)
  9. 2003 GM Goals - Randy Berggren, General Manager (Presentation - 15 min./Discussion - 15 min./Action)
  10. Items removed from Consent Calendar

  • Consent Calendar
    February 18, 2003

    MINUTES

    1. Minutes of the June 17, 2002 Board Meeting, the June 18 Executive Session, the July 10, 2002 Board Planning Session, the October 22, 2002 Special Board Meeting, the November 5, 2002 Work Session and Regular Board Meeting, the January 7, 2003 Special Board Meeting, Executive Session, Work Session and Regular Board Meeting, and the January 21, 2003 Work Session minutes

      BUSINESS SERVICE AGREEMENTS
    2. Bonneville Power Administration - Demand Side Management and Retail Services - Energy Management Services - Customer Services. (See background memo in Board packet.) Amendment to existing purchase of conservation contract with Bonneville Power Administration. Amendment will increase amount of reimbursement under the contract. This amendment increases unbudgeted revenue for 2003 and 2004 by approximately $2,000,000. Total expected revenue from this contract will be $4,415,040. No additional costs beyond the 2003 approved budget is required to complete amendment. Additional net revenues from this amendment is $1,962,200. Contact person is Mat Northway, 484-2411, ext. 3765.
    3. Portland General Electric Company - Super Good Cents Program - Energy Management Services - Customer Services Division. This is a request to enter into a License Agreement with Portland General Electric to operate the Earth AdvantageTM program in the EWEB service area. Earth AdvantageTM is a "green or sustainable" residential building program developed by PGE. The program's foundation is energy efficient construction, but also includes other sustainability concerns such as, water conservation and building material resource efficiency. Earth AdvantageTM is not a replacement for the Super Good Cents program, but an added certification that EWEB can offer to those builders and homeowners who are interested in "green building." In addition, the program is fuel blind which provides EWEB the opportunity to acquire electric energy savings in new gas heated homes. Currently, PGE has approximately a half dozen local Eugene builders who have already signed agreements to build Earth AdvantageTM homes, so there is a demonstrated local interest in the program. The term of the Agreement is four years with an initial payment of $22,500 in 2003 which is already in the 2003 budget, and annual renewal fees of $8,500 in the following three years (or $48,000 total). Contact person is Bob Lorenzen, 484-2411, ext.3052.
    4. GEAC Enterprise Solutions - GEAC Software Maintenance - Information Services - Corporate Services. Renew of GEAC SmartStream Software Maintenance contract. Cost of the contract is $117,755 and is in the 2003 budget. Contact person is Jim Gralow, 484-2411, ext. 3325.
    5. Iris Communications - Web Site - Public Affairs - Corporate Services Division. For maintenance, updates and technical support for www.eweb.org under the terms and conditions provided for in the existing Business Service Agreement (reference contract No. 1371). Amount requested is $23,000, which is the amount budgeted for 2003. Contact person is Lance Robertson, 984-4716.