AGENDA

EUGENE WATER & ELECTRIC BOARD
SPECIAL BOARD MEETING
(WORK SESSION)
EWEB BOARD ROOM
FEBRUARY 4, 2003
5:30 P.M.

  1. General Manager's 2002 Goal Status (Randy Berggren, General Manager - 60 min.)
  2. General Manager's 2003 Goal draft (Randy Berggren, General Manager - 60 min.)

REGULAR BOARD MEETING
7:30 p.m.

  1. Agenda Check (President Anderson)
  2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
  • Items from Board Members (5 min.)
  • Correspondence (5 min.)
  • Public Input
  • Master Plan Update - Deborrah Brewer, Governmental Affairs Coordinator and Mark Oberle, Right of Way Manager (Presentation - 30 min./Discussion - 30 min./Information)
  • Electronic Media Policy - Debra Smith, Telecommunications Project Manager (Presentation - 30 min./Discussion - 30 min./Action)
  • Items removed from Consent Calendar

    Consent Calendar
    February 4    , 2003

    1. Minutes of the December 3, 2002 Regular Board Meeting, and the December 17, 2002 Work Session and Regular Board Meeting

      BUSINESS SERVICE AGREEMENTS
    2. Montgomery Watson Harza - General Leaburg-Walterville Relicensing - Electric Division. Add monies to contract with MWH to conduct biological evaluation of new Walterville Fish Screen in coordination with existing MWH contracted responsibility for hydraulic evaluation. Both are required by the project's FERC license after completion of screen construction. Biological evaluation is related to and dependant on the hydraulic evaluation. Both evaluations will begin in February. The biological evaluation work will continue through at least May, 2003. Monies for the biological evaluation is included in the approved 2003 budget. At the time of preparing the 2003 budget, we did not know what firm would do the work for EWEB. Due to their experience with the screen MWH is uniquely qualified to perform the work under their current contract. Contact Gale Banry, 484-2411, ext. 3413. Cost is $120,057.
    3. Christenson Power - PUC Fitness Crew - Electric Division. Award of the National Electric Safety Code (NESC) inspection and correction contract to Christenson Power. This project will address the violations identified in the Oregon PUC's reports EO2-50 and EO-60. Christenson Power is the lowest qualified bidder of the six line construction firms bidding on this project. This is a one year project with annual provisions for renewal up to a total of five years. Estimated annual cost - $273,260. Total cost for the five-year term of the contract - $1,366,300. Budgeted amount for this work in 2003 - $220,000. Remaining $53,260 to be transferred from job #23844, Power-On Management Implementation. Work on job #23844 will be deferred until 2004. Contact Dave Koski, 484-2411, ext.3731.
    4. Ondeo Nalco Chemical Company - Steam Division This is a three-year contract renewal for all travel, labor, equipment and chemicals necessary to provide a boiler water and steam treatment program for EWEB's steam plant and district heating system, and to provide all necessary chemicals to maintain the current treatment programs in place at EWEB using ONDEO Nalco products. Contract is for $45,000 total, $15,000 per year, for three years. This cost is included in the annual budget. Contact person is Will Bondioli, E-Mail Will Bondioli

      WARRANTY DEED
    5. Warranty Deed to Lane County for Irvington Road Widening - Right of Way Department - Facilities Services Division. Property Management Staff recommend the declaration of Surplus and the conveying of 517 square feet of the Irvington Substation Site to Lane County for road widening purposes. The granting of this deed will be consistent with similar requests in the past. More detailed information is contained in your Board packet, along with the appraisal, offer and warranty deed documents and Mark Oberle, Property Manager (341-1851) will be at the Board Meeting should you have any questions or concerns. Cost is $200.

      INGRESS AND EGRESS EASEMENT
    6. Electric Property Management - Leaburg Canal Ingress and Egress Easement - Property Management Staff recommends the granting of an access easement to Raphael Garey, a property owner living adjacent to the Leaburg Canal. The granting of this easement will be consistent with similar easement requests in the past. More detailed information is contained in your Board packet, along with the easement document and Mark Oberle will be at Tuesday's Board Meeting.

      MEMORANDUM OF UNDERSTANDING
    7. The Energy Outlet - Energy Management Services - Customer Services Division. This request is for approval of EWEB's 2003 contribution to the Energy Outlet. Through a Memorandum of Understanding (MOU), EWEB, Emerald PUD and Blachly-Lane Coop jointly provide funding assistance for the Energy Outlet to support customer information and retailer training activities. EWEB's contribution to the Energy Outlet is fully eligible for the Conservation & Renewable Discount credit under our Power Sales Contract with Bonneville. Cost is $90,000. Contact Mat Northway, 484-2411, ext. 3765.

      INTERGOVERNMENTAL AGREEMENT (IGA)
    8. Cascade Pacific Resource Conservation and Development - McKenzie Watershed Protection Program - Environmental Management - Corporate Services Division. EWEB has entered into an Intergovernmental Agreement with Cascade Pacific Resource Conservation and Development to continue support for the ongoing operations of the McKenzie Watershed Council. The initial term of the contract is for one year, with the option to renew annually. The total term of the IGA, including extensions may not exceed five years. The McKenzie Watershed Council, co-founded by EWEB in 1991, is a voluntary organization that serves to protect the multiple natural resources of the McKenzie River. Cascade Pacific Resource Conservation and Development provides fiscal management for the McKenzie Watershed Council. The COG currently contracts directly with Jim Thrailkill, McKenzie Watershed Coordinator, to provide staff services to the Council and with Kate Fershweiler to provide watershed education services. The work program for Jim and Kate is approved and overseen by the McKenzie Watershed Council's Executive Committee, of which EWEB is a member.

      Contributions to the Council are also made by the Cities of Eugene and Springfield, US Forest Service and Bureau of Land Management. The Council is also supported by a major grant from the Bonneville Power Administration. EWEB has provided financial support to the Council since 1997. This contract is for an initial one-year period, with the option by EWEB to renew annually for up to five years. Estimated cost is $24,000 per year ($120,000 ver five years). Contact Laurie Power, 484-2411, 3313.