AGENDA

EUGENE WATER & ELECTRIC BOARD
SPECIAL BOARD MEETING
(WORK SESSION)
EWEB BOARD ROOM
JANUARY 21, 2003
5:30 P.M.

  1. Integrated Electric Resources Plan (IERP) - Scope of IERP update, Status Report on Resource Strategies, and Discussion of Board process for IERP update - Scott Spettel, Power Management and Planning Manager, and Brenda Sirois, Resource Planning Analyst

SPECIAL BOARD MEETING
7:30 p.m.

  1. Agenda Check (President Anderson)
  2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
  3. Items from Board Members (5 min.)
  4. Correspondence (5 min.)
  5. Public Input
  6. Transportation Tax - Marty Douglass, Public Information Manager, JoAnn Andersen, Director of Customer Services, and Greg Armstead, Information Services Data Manager (Presentation - 15 min./Discussion - 15 min./Information)
  7. Contributions-In-Lieu-of-Tax Negotiation Status - Jim Origliosso, Treasurer (Presentation - 20 min./Discussion 25 min./Information)
  8. Financial Policy - Jim Origliosso (Presentation - 30 min./Discussion - 15 min./Information)
  9. Items removed from Consent Calendar

Consent Calendar
January 21, 2003

Revised 1/21/03

MINUTES

  1. Minutes of the September 17, 2002 Work Session, the October 22, 2002 Work Session, and the December 3, 2002 Work Session

    RESOLUTIONS
  2. Banking Resolutions - Financial Services - Five Resolutions setting forth signatory and transfer authorization relating to EWEB's banking activities each time the officers of the Board are changed. Contact Cathy Bloom, 484-2411, ext. 3277 (see Resolutions in Board packet)

    BID AWARDS
  3. Brown and Caldwell - City View 1150' Reservoir Inspection - Water Division. Award of the inspection and engineering services contract for the City View 1150' Reservoir to Brown and Caldwell (B&C) and their team of consultants. B&C was the lowest and only responsive bidder. Contract amount is $116,000. The reservoir is included in the five-year capital improvement plan and was included in the 2003 budget that has been approved. The proposed contract award is approximately $34,000 lower than the amount allowed for in the project budget for this portion of the work. Contact for this project is Jay Bozievich, 684-4759.

  4. Cornforth Consultants - 2003 Carmen-Smith FERC Part 12, - Inspection and Safety Report - Electric Division. Following solicitation and devaluation of proposals, EWEB staff recommends that Cornforth Consultants be contracted to perform the eighth 5-Year, Part 12 Inspection and Safety Report for the Carmen-Smith Hydroelectric Project, FERC license No. 2242-OR. Every five years, the existing FERC license requires that an independent and qualified consultant inspect the condition of the project facilities to assure public safety and compliance with current safe design and operating practices.

    As directed by FERC, the 2003 Part 12 Dam Safety and Inspection Report is to also include the inspection results and condition assessment of the project's diversion tunnel and power tunnel. Note that this additional effort will require a modified project reservoir operation, tunnel outages, and an extended outage of both generating units at the Carmen Powerhouse. Conforth Consultants is expected to assist in the tunnel inspections and any additional planning necessary to safely draft Smith Reservoir and dewater the tunnels.

    To perform the above work, the proposed contract with Conforth Consultants is a not-to-exceed amount of $45,324. Contact person is Gale Banry, 484-2411, ext. 3413.

    BUSINESS SERVICE AGREEMENTS
  5. Contract Labor - Cash Processing - Cash Accounting/Atrium Department - Customer Services Division. Contract labor to support the Cash Accounting/Atrium Department. Multiple transactions are creating additional labor requirements. This is to support manual processing Visa payments and closing service orders. These funds are budgeted in the 2003 budget. Amount requested is $40,000. Contact person is Mark Freeman, 484-2411, ext. 3109.

  6. Sybase, Inc. - Sybase Database Management System - Information Services - Corporate Services Division. Annual renewal of Sybase Maintenance Agreement for adaptive server enterprise database software. Amount is $25,420.50. Contact person is Greg Armstead, 484-2411, ext. 3761.

  7. Hawkeye Construction - PUC Fitness Crew - Electric Division. Award of the National Electric Safety Code (NESC) inspection and correction contract to Hawkeye Construction. This project will address the violations identified in the Oregon PUC's reports E02-50 and E02-60. Hawkeye Construction was the low bidder out of the six line construction companies bidding on this project. This is a one year contact with annual provisions for renewal up to a total of five years. Estimated annual cost $224,480. Total cost for five years - $1,122,400. Contact Dave Koski, 484-2411, ext. 3731. Hawkeye has pulled their bid as of 1/21/03