Contributions In Lieu Of Taxes- Jim Origliosso, Treasurer/Win
Calkins, General Counsel - Presentation - 60 min./Discussion
- 30 min/Information)
REGULAR BOARD MEETING
7:30 P.M.
Agenda check (President Anderson)
Approval of Consent Calendar (Items will be
approved by one motion and without discussion. If discussion is
required, specific items will be removed from the Consent Calendar
and considered separately.)
Electric Bond Resolution - Jim Origliosso
(Presentation 5 min./Discussion - 5 min./Action)
Items removed from Consent Calendar
Consent Calendar
May 7, 2002
MINUTES
Minutes of the February 19, 2002 Executive Session, Work
Session, and Special Board Meeting; the March 5, 2002 Regular
Board Meeting, and the April 2, 2002 Work Session and Regular
Board Meeting
BUSINESS SERVICE CONTRACTS
SPATIALinfo - Seamless Map base/Water System
Information Upgrade - Water Division.
Contract is to provide software and contractor
services for the installation, consultation and training of
converting water system map information into a "seamless" map
base. Currently all detail map information is located on separate
map tiles that are cumbersome to access. The purpose of this
project is to view and access water map data from a seamless
environment. Also, in converting the water data base, EWEB and the
consultant will place the information into an Oracle data base and
provide tools for managing, accessing and manipulating the data.
This is a key step in moving the information to an environment
that is able to produce a seamless water GIS for EWEB. This
project was budgeted in the 2002 budget. Contract amount
is for $92,000. Contact is Kevin Biersdorff, Facilities
Graphics Supervisor, 484-2411, ext 3245 or
E-Mail Kevin Biersdorff
Marsh USA Inc - Commercial Insurance Broker; Agent of
Record - Financial Services Division.
Marsh has provided commercial insurance broker and
risk management services to EWEB since 1997. They have a keen
understanding of EWEB's specific operations, the risk we have and
will face, and specific knowledge about the structure of our
insurance, our facilities (EWEB, WGA, Smith Falls, etc.) and our
risk management program. Due to the changing market conditions,
staff believes it is in the utility's best interest to continue
with the same Insurance Broker at this time, and recommend award
to Marsh USA Inc. for these services. This is a one-year contract
with the ability to renew for four additional one-year periods.
Cost of services for the first year will be
$36,750. The service fee may be increased by no more than
5% (cost of living) at each renewal period. Estimated cost of this
contract if the five-year term is realized:
$204,000. Contact person is Ed Case, 484-2411, ext.
3272.
L&S Electric - Leaburg-Walterville Automation -
Electric Division. EWEB staff and
consultants have been working with L&S Electric to complete
the plans for automation of the Leaburg-Walterville project. EWEB
is requesting 35 modifications and additions for the contract with
L&S. Many of the changes are individually relatively minor in
scope and cost. The most significant change is the automation
programming of the Walterville fish screen. When the automation
contract was already out for bid, EWEB and its consultants decided
that it would be better to have the automation contractor do the
programming rather than the screen contractor as had previously
been decided. The fish screen bid was released after the
automation contract, without automation, and staff realized that
the automation contract would need to be modified. To do the
programming, the L&S contract will be increased by
$113,456.
The other 34 changes, total $231,894, making
the total contract amount $345,350. When we let
the automation bid, EWEB provided information on how we wanted the
system to operate and provided some specifics on design. However,
we intentionally allowed the contractor latitude to provide their
design. Upon providing their design according to the bid document,
EWEB staff and consultants identified changes preferred for
operation purposes and compatibility with existing utility
standards. The bid was essentially a design and build contract and
these are changes to their design that we want them to build into
the system so it will perform as we want.
Contact person is Gale Banry, 484-2411, ext.
3413.
Cross Machine, Inc. - Walterville Project Trash
Handling Improvements - Electric Division.
The existing trashrack cleaning equipment at the
Walterville powerhouse forebay and canal headgates is inefficient
and labor intensive to operate. Equipment replacement and other
needed site modifications have been budgeted in 2002 under Job
#16622 and is associated with the Leaburg-Walterville relicensing
project. A request for proposal #006-2002 was issued on March 4
for new automated trash handling equipment and three proposals
were received on April 1. After evaluation, staff recommends that
EWEB enter into a contract with Cross Machine Inc. of Berlin, NH
for an amount not to exceed $447,114. In addition
to a firm equipment price of $400,914, firm unit pricing has been
established and would be applied to other related contract labor
and expenses now estimated at $46,200. This later amount is
intended to cover miscellaneous site engineering done by Cross
Machine and their technical supervision during equipment
installation and commissioning. Contact person is Dean Ahlsten,
484-2411, ext. 3210.
General Pacific, Inc. - Store Items: Single-Phase
Watthour Meter - Electric Division. Bids
were advertised and solicited for single phase Watthour meters.
Offers were received and evaluated for consideration of a
requirements contract (price agreement) to be awarded for an
initial on-year period with the option for renewal up to a maximum
of five years. Annual meter stock will be purchased on an
as-needed basis. Offers were evaluated based on conformance to
EWEB's technical specifications and initial purchase price.
Engineering recommends awarding the contract to the lowest
responsible/responsive bidder. Contract will be awarded to General
Pacific, Inc. for the purchase of Schlumberger meters. Estimated
annual purchase is $62,000 total projected
purchases over the five-year period is estimated at
$310,000. Contact person is Dean Ahlsten.
Northwest Open Access Networks of Oregon (NOANET) -
NOANET Dark Fiber Lease - General Manager's
Division. This is a 20-year dark fiber
lease between EWEB and NOANET. EWEB will build lateral extensions
to our existing fiber backbone and will make strands of fiber in
those extensions and in backbone available to NOANET. In return,
NOANET will fully reimburse EWEB for all capital costs
incurred (estimated at approximately $170,000) and will
pay for use of the fiber at approximately $20 per strand mile per
month. This represents approximately $600,000 in revenue
over the life of the contract. Pricing is consistent with
the public purpose pricing model presented to the Board in a memo
entitled "Telecommunications Interim Plan" dated March 19, 2002.
Contact person is Debra Smith at 341-8544.