AGENDA

EUGENE WATER & ELECTRIC BOARD
SPECIAL BOARD MEETING
(WORK SESSION)
EWEB BOARD ROOM
FEBRUARY 5, 2002
5:30 P.M.

 

  1. Post 2006 BPA Resources - Jim Wiley, Electric Division Director, and Libby Henry, Legislative Representative (Presentation - 30 min./Discussion - 30 min./Information)
  2. Water Source Protection Update - Laurie Power, Environmental Manager and Karl Morgenstern, Drinking Water Source Protection Coordinator (Presentation - 30 min./Discussion - 30 min./Information)

 

REGULAR BOARD MEETING
7:30 P.M.
  1. Agenda check (President Anderson)
  2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
  3. Items from Board Members (5 min.)
  4. Correspondence (5 min.)
  5. Public input
  6. Groundwater Bond Authorization - Dick Varner (Presentation - 10 min./Presentation - 10 min./Information)
  7. Items removed from Consent Calendar
 

Consent Calendar
February 5, 2002

 

  1. Minutes of the November 20, 2001 Work Session, the December 4, 2001 Work Session and Regular Board Meeting

  2. Sybase Database Management System - Information Services - Corporate Services. Annual renewal of Sybase maintenance agreement for adapting server Enterprise data base software. Cost of the contract is $25,321.50.Contact person is Greg Armstead, 484-2411, ext. 3761.

  3. The Ulum Group - Energy Conservation Advertising - Public Affairs - Corporate Services. Amendment is needed to cover 2001 expenses for energy conservation advertising production, Energy Share media buy, and Metro Net marketing planning with The Ulum Group. All charges have been previously budgeted, and will be coded to the 2001 budget. However, we have exceeded the original amount of the contract with The Ulum Group, which has precipitated this contract amendment. The amount of the invoice for December, 2001 from The Ulum Group is $133,177.22. We still have $19,119.10 remaining from the original contract amount of $250,000 that we initiated in 2000. The difference is $114,067.12, which is what we're requesting in this consent calendar item for work done to date. Amount spent to date is $364,068. Contact person is Marty Douglass, 484-2411, ext. 3303.

  4. OBEC Consulting Engineers, Inc. - Engineering and construction inspection services for City View 800 Reservoir No. 2 - Water Division. Several additions to the original scope of services for this project had had the cumulative effect of increasing the contract to 127.6% of the original fee estimate. The additional services included: expanding the storage requirements study to encompass the entire 800' service level; the design, bid documents and construction management for the addition of retrofitting the existing City View 800 No. 1 Reservoir to have improved mixing and matched hydraulics to the new reservoir, expanded participation in public meetings; value engineering after the bid award to obtain cost savings.

    The original contract amount was for $127,466. Subsequent amendments have increased the contract to $152,266. The requested increase is for an additional $10,440 for a total of $162,706 and will complete the project. The contract increase was anticipated in the 2002 budget for the project, therefore, no adjustments to the budget are necessary. Contact person is Jay Bozievich, 484-2411, ext. 3237.

  5. Delta - T, Inc. - HVAC Maintenance Program - Energy Management Services - Customer Service. Request for short-term contract extension with Delta T, Inc. beyond the February 14, 2002 contract term, and to authorize additional funds for the contract extension. Under the subject agreement, Delta T provides duct diagnostic and sealing services as a part of the HVAC Maintenance Program. The current contract is scheduled to be re-bid this year. This contract extension is necessary so that we can continue to provide customers with duct sealing services while the bidding process on the next contract is completed. Contract amount requested is $20,000. Contact person is Bob Lorenzen, 484-2411, 3052..

  6. Proctor Engineering Group - HVAC Maintenance Program - Energy Management Services - Customer Service. Request is for approval to renew the business services agreement, and increase the authorized funds with Proctor Engineering Group (PEG) to provide engineering support for the CheckMe! Heat pump service program. Under this contract PEG trains and licenses contractors in the CheckMe! service protocol, and provides dial up diagnostic assistance to licensed contractors at the time the technician is conducting heat pump service. EWEB will pay for the cost of the CheckMe! license and training for contractors. EWEB will also pay PEG for the dial up assistance on a per call basis. This activity is eligible for the Conservation & Renewable Discount credit under our Power Sales Contract with Bonneville. Amount requested is for $40,000. Contact person is Bob Lorenzen, 484-2411, ext. 3052.

  7. The Energy Outlet - Energy Management Services - Customer Service. This request is for approval of EWEB's 2002 contribution to the Energy Outlet. Through a MOU (Memorandum of Understanding), EWEB, Emerald PUD and Blachly-Lane Co-Op jointly provide funding assistance for the Energy Outlet to support customer information and retailer training activities. EWEB's contribution to the Energy Outlet is fully eligible for the Conservation & Renewable Discount credit under our Power Sales Contract with Bonneville. Amount requested is $90,000. Contact person is Bob Lorenzen, 484-2411, ext. 3052.

  8. ECOS Consulting - ENERGY STAR Lighting Program - Energy Management Services - Customer Services. This is a budgetary amendment to the business service agreement with ECOS Consulting for administration of the ENERGY STAR Lighting Coupon Campaign. This amendment authorizes funding of the Campaign for the duration of the contract which continues through April 30, 20003. The services provided by ECOS under this agreement include printing of coupons, and payment of retailers for redeemed coupons. EWEB reimburses ECOS for redeemed coupons on a per coupon basis that includes the face value of the coupon and a processing fee. This activity is eligible for the conservation & Renewable Discount credit under our Power Sales Contract with Bonneville. Amount of contract is $600,000. Contact person is Bob Lorenzen, 484-2411, ext. 3052.

  9. Cascade Pacific Resource Conservation and Development - McKenzie Watershed Protection Program - Environmental Management - Corporate Services. These are funds from EWEB to continue support for the ongoing operations of the McKenzie Watershed Council in 2002. The McKenzie Watershed Council, co-founded by EWEB in 1991, is a voluntary organization that serves to protect the multiple natural resources of the McKenzie River. Cascade Pacific Resource Conservation and Development provides fiscal management for the McKenzie Watershed Council. The COG contracts directly with Jim Thrailkill to provide staff services to the Council and with Kate Fershweiler to provide watershed education services through December 31, 2001. The work program for Jim and Kate is approved and overseen by the McKenzie Watershed Council's Executive Committee of which EWEB is a member.

    Contributions to the Council are also made by the Cities of Eugene and Springfield, U.S. Forest Service, and Bureau of Land Management. The council is also supported by a major grant from the Bonneville Power Administration. EWEB has provided financial support to the McKenzie Watershed Council since 1997. Amount of contract is $24,000. Contact person is Laurie Power, 484-2411, ext. 3313.

  10. Dominion Power Services, Inc. - Maintenance Services Contract Renewal - Smith Falls Hydroelectric Project - Electric Division. This request is for approval to renew and award a five-year contract. The existing contractor, DPSI, was a partner in the Smith Falls Hydro company, which built the project in 1989. DPSI has on-site employees who have operated and maintained the project since construction. These employees helped build the project, are intimately familiar with the operation and maintenance of the project, and have had an excellent performance record as the operators of the project. In addition, the contractor is aware of, and complies with all Federal and Idaho laws and regulations, and in particular, the project FERC license.

    Given that the existing contractor is intimately familiar with the project, the remoteness of the site, and the non-availability of qualified contractors in the area, it is in EWEB's interest to retain DPSI as the contractor for the operations and maintenance of the Smith Falls project. In addition, the contract cost is competitive. Approval of a new five-year contract is recommended. Cost is $1,822,810 for the five years. Contact Jay L'Estrange at 434-5751.

  11. Heritage Research Associates, Inc. - Leaburg-Walterville Relicensing - Electric Division. The new Leaburg-Walterville license requires the development of a Cultural Resources Management Plan (CRMP) and Historic Structures Report for the Leaburg facility. The CRMP is intended to provide a plan for EWEB to follow should the crews find any culturally significant items as we conduct earth moving activities in the future. In the report prepared for relicensing, the Leaburg facility was identified as having historical significance. The structures report will capture the history of the facilities through preservation of drawings, photos, etc. These are tasks that must be completed as a part of our federal license and Heritage Research can complete these tasks more efficiently and less costly than any other company or EWEB.

    The work to be completed is on a very tight schedule and needs to proceed as soon as possible. Despite the schedule, I would still request the services of Heritage Research, since they subcontracted to EA Engineering (the environmental consultants that did all of our environmental studies required for relicensing) for the cultural and historical evaluation. Heritage Research is a local company that has extensive knowledge of the area, McKenzie River, and EWEB's Leaburg-Walterville hydroelectric project. Amount of contract is $27,860. Contact person is Gale Banry, 484-2411, ext. 3413.