Board Members Present: Dorothy Anderson, Susie Smith, Patrick Lanning, and Sandra Bishop. Vice President Peter Bartel was excused.

Others present: Randy Berggren, JoAnn Andersen, Jay Bozievich, Tom Buckhouse, Marty Douglass, Jean Meyers, Roseanna McArthur, Jim Wiley, Dick Varner, and Krista Hince of the EWEB staff; and Joe Sams, City of Eugene Minutes Recorder; and members of the public.

AGENDA CHECK

Agenda item 5 "General Manager's Goals" was moved ahead to the first item of business.

GENERAL MANAGER'S GOALS

General Manager Randy Berggren said he had paraphrased the comments of the Board from the last goals' discussion. He said he had used Commissioner Smith's ideas because they seemed to be clearer to the Board and had added, what he called, context to each of the goals.

Mr. Berggren said that he and Ms. Hince, Assistant Secretary, had structured the goals into what would be the evaluation format that the Board would be working on with Chris Cardwell, Consultant. He noted that he had no feedback from the Board, so far, and was open to direction as to next steps.

Mr. Berggren called attention to the handout in the meeting packet entitled "2001 General Manager Performance Review." He noted that the goals started on page 10 and that each goal had a column for its context, the General Manager's Role, the Board's role, a year-end evaluation, and a performance rating.

Commissioner Smith expressed her pleasure with the document as a whole.

President Anderson concurred with Commissioner Smith.

In response to a question from Commissioner Lanning regarding how the Board's goal setting and strategic direction work would be evaluated, Mr. Berggren said the Board would be involved earlier, have extend opportunities to provide leadership around the goals in the strategic process, and have the goals reported on a routine basis. He added that the process he used to keep the Board informed of the goals and strategies would enable the Board to be an integral part of any changes that would come about in work plans.

President Anderson called for Board comments on the individual goals.

Under Goal 3, Commissioner Bishop stressed the need to take note of the Board role. She said the Board were putting staff in an awkward position by expecting them to lead the Board in governance work. She said the Board would have to take more leadership responsibility in future governance work.

Commissioner Smith, seconded by Commissioner Lanning, moved to approve the General Manager's Goals for 2002 as proposed. The motion passed unanimously.

CONSENT CALENDAR

Minutes

1. November 13, 2001 Work Session

Contract Increases

2. Pacific Utility Company - Vehicle Acquisition - Facility Services - $86,625

3. Pacific Utility Company - Vehicle Acquisition - Facility Services - $184,365

4. Sun Micro Systems - Maintenance Contract - Information Services/Customer Services - $43,000

5. Lindholm Research, LLC - Annual Surveys - Public Affairs - Corporate Services - $11,900

6. Sandy Deluna - Strategic Support - Corporate Services - $15,000

7. Human Connections - Intern Communication Services - Human Resources - Corporate Services - $24,800

8. Cardwell Consulting - Base Pay Maintenance and 2002 Compensation Audit - Human Resources - Corporate Services - $42,000

9. AON Consulting - Compensation & Benefits Administration and Retirement Benefit Study - Human Resources - Corporate Services - $51,000

10. Itron Meter Reading - Upgrade Itron Meter Reading System - Meter Reading - Customer Service - $128,730

11. Portland General Electric (PGE) - Stone Creek - Electric Division - 150,000

12. Kanner & Associates - Wanapa Project Legislative Support - Electric Division - $25,000

Commissioner Smith pulled items 5, 6, and 8.

President Anderson pulled No. 1

Commissioner Bishop, seconded by Commissioner Lanning, moved to approve the remaining items on the consent calendar. The motion passed unanimously.

ITEMS FROM BOARD MEMBERS

President Anderson reported that the McKenzie Watershed council had a general consensus to help facilitate the discussion of protecting the river near Cedar Creek. She said there would be a number of agencies as well as property owners getting together to discuss what could be done.

Commissioner Bishop said she would not be attending the Buying and Selling Electricity Conference in Seattle.

CORRESPONDENCE

Mr. Berggren noted that there would be a Board Governance meeting on February 26.

Mr. Berggren noted that there was a copy of the Memorandum of Understanding that EWEB, along with various other public agencies, would be signing in the next month regarding the Human Rights Commission.

Mr. Berggren said there was a memo regarding customer service department service levels and other significant statistics.

Mr. Berggren said there was a map included in the meeting packet that showed the new city ward boundaries.

Mr. Berggren said the February 5 agenda would substitute Post 2006 allocation of Bonneville Resources for the Swank Ridge Wind Project item. He added that there would be an update on water source protection work and ground water bond authorization.

PUBLIC INPUT

Ron Nicholson said that his electric bill had tripled. He said that he had put in the new thermostats that EWEB had recommended and that was when the bill went up. H e noted that his apartment was less than 600 square feet and his bill was approximately $120. He said he had brought tenants from his apartment building that were having the same problem.

Mr. Berggren said the thermostats would have to be checked to see if they were working correctly. He added that it might be a meter problem.

Damon Wilson came to the meeting to dispute the deposit that he was getting billed for. He noted that he lived in a special housing project through St. Vincent dePaul for getting homeless people get back on their feet. He stressed that he could not afford a $290 deposit. He said the policy for figuring deposits was excessive and ridiculous.

JoAnn Anderson, Director of Customer Service, said she would review the deposit and call Mr. Wilson back with some options to consider.

WALTERVILLE/LEABURG CONSTRUCTION MANAGEMENT CONTRACT

Gale Banry, Resource Project Manager, provided a presentation on the construction management contract. He reviewed a spread sheet of cost figures provided in the meeting packet.

In response to a question from President Anderson regarding the negotiated changes in the Leaburg fish screen, Mr. Banry said that was one of the areas that had some increased costs. He said he still did not know how complex the issue would turn out to be.

Commissioner Smith raised concern over the specific costs of construction management.

Commissioner Bishop reiterated Commissioner Smith's concern over the management costs but noted that the risk being managed was worth the cost given the safety issues and the value of the project.

Commissioner Bishop, seconded by Commissioner Smith, moved to approve the recommendation as provided in the staff report. The motion passed unanimously.

ITEMS PULLED FROM THE CONSENT CALENDAR

President Anderson offered a change in wording to the Work Session minutes of November 13. On page 4 she suggested that the second sentence should read: "She said that rather than making any recommended changes dealing with EWEB it proposed a new committee with representatives from both EWEB and the City Council."

Commissioner Bishop, seconded by Commissioner Smith, moved to approve item 1 on the consent calendar as amended. The motion passed 3:0:1 with Commissioner Lanning abstaining.

Regarding items 5,6, and 8, Commissioner Smith said she had pulled the items because she had received an e-mail from former Commissioner Mike Dyer. She commented that she had no qualms about proceeding with the survey but noted that she would like to see a response to Mr. Dyer's e-mail.

Commissioner Smith, moved approval of items 5 at $11,900, 6 at $15,000, and 8 at $42,000. The motion passed unanimously.

The meeting adjourned at 9:10 p.m.

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Assistant Secretary President