AGENDA

EUGENE WATER & ELECTRIC BOARD
SPECIAL BOARD MEETING
(WORK SESSION)
EWEB BOARD ROOM
JANUARY 15, 2002
5:30 P.M.

 

  1. Groundwater Development Status - Jay Bozievich, Senior Water Engineer (Presentation - 60 min./Discussion 30 min.)

 

SPECIAL BOARD MEETING
7:30 P.M.
  1. Agenda check (President Anderson)
  2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
  3. Items from Board members (5 min.)
  4. Correspondence (5 min.)
  5. General Manager's Goals - Randy Berggren, General Manager (Presentation - 10 min./Discussion - 20 min./ Action)
  6. Walterville/Leaburg Construction Management Contract - Gale Banry, Project Manager - 15 min./ 10 min./Action)
  7. Items pulled from Consent Calendar
 

Consent Calendar
January 15, 2002

 

  1. Minutes of the November 13, 2001 Work Session

    CONTRACT INCREASES

  2. Pacific Utility Company - Vehicle Acquisition - Facility Services. Purchase of one additional 40 foot bucket truck per specifications, terms, conditions, and pricing that is allowed in bid document IBT-016-2001. Sole source exemption SQ 013-001. Cost of the contract is $86,625.00. Contact person is Kevin McCarthy, 484-2411, ext. 3778.

  3. Pacific Utility Company - Vehicle Acquisition - Facility Services. Purchase of one additional material handler truck per specifications, terms, conditions, and pricing that is allowed in bid document IBT-029-2001. Cost of the contract is 184,365.00. Contact person is Kevin McCarthy, 484-2411, ext. 3778.

  4. Sun Micro Systems - Maintenance Contract - Information Services/Customer Services. Sun Micro Systems - Maintenance Contract - Information Services/Customer Services. Annual renewal of Sun Micro Systems maintenance contract. This is budgeted for in the FY 2002 budget. No additional funds needed. Total contract cost is $43,000. Contact person is Greg Armstead, 484-2411, ext. 3761

  5. Lindholm Research, LLC - Annual Surveys - Public Affairs - Corporate Services. To continue use of Lindholm Research LLC for annual benchmark survey and for special surveys, as well as funding of special new rates survey conducted in December 2001, for a total of approximately $11,900. Both the benchmark survey and the special survey are budgeted for 2002. It is anticipated that a second rates survey will be conducted in early February. Contact person is Lance Robertson, 984-4716.

  6. Sandy Deluna - Strategic Support - Corporate Services. Consultant providing strategic support for Executive Management Team, Process Improvement Management, Results Management, and Strategic Thinking. Cost of the contract is $15,000. Contact person is Roseanna McArthur, 484-2411, ext. 3367.

  7. Human Connections - Internal Communication Services - Human Resources - Corporate Services. The scope of work for this contract primarily involves the provision of internal communications in support of general HR changes initiatives, HR project specific and corporate communications. Specific product deliverables include writing and editing newsletters, developing Intranet material memos, briefing or position papers, technical/compliance reporting and other forms of communication targeted for internal audiences. Communications consulting will be provided in support of EMT strategy initiatives and ongoing EIG considerations and input. Also during 2002, project specific communication support is identified for the retiree benefits project, career development phase II and ongoing employee survey work. Cost of the contract is $24,800. Contact person is Jean Meyers, 484-2411, ext. 3015.

  8. Cardwell Consulting - Base Pay Maintenance and 2002 Compensation Audit - Human Resources - Corporate Services. Contractor will provide a scope of work to include: assisting in the 2002 compensation audit and providing general consulting services for trend, best practice and change recommendations for EWEB's merit pay and Trade, Labor and Craft compensation systems. Within the contract, $42,000 is identified for: 1) completion of a custom survey for the Power Trading positions, (last done was in 97/98), 2) EWEB's access fee for on-line survey sources at Johnson Consulting and 3) for individual job and market pricing as new jobs arise (Job 17725). Contact person is Jean Meyers, 484-2411, ext. 3015.

  9. AON Consulting - Compensation & Benefits Administration and Retirement Benefit Study - Human Resources - Corporate Services. The scope of work for this contract includes benefit consulting and related services for strategic benefit planning and evaluation purposes, benefit plan design, analysis, research and support for internal project work. In addition, the consultant maintains confidential claims utilization information to analyze EWEB's experience trend for renewal purposes. The amount requested for this service is $51,000.

    In addition, $20,000     is the cost for EWEB's annual actuarial report, previously done by Coates Kenney and budgeted in the Accounting Department. Additional actuarial consulting and analysis for the 2002 retirement benefits project is included. Last, $7,500 is the cost for the development and administration of an employer retirement benefits survey. Contact person is Jean Meyers, 484-2411, ext. 3015.

  10. Itron Meter Reading - Upgrade Itron Meter Reading System - Meter Reading - Customer Service. Replace exiting Itron meter reading hardware and software. The current Itron Premier plus system will no longer be supported as of 12/31/02. upgrading will allow maintenance agreements to ensure accurate and timely accumulation of meter reads. Cost of the contract is $128,730. Contact person is Brad Akers, 484-2411, ext. 3977.

  11. Portland General Electric (PGE) - Stone Creek - Electric Division. This contract is for the operations and maintenance of the Stone Creek Hydroelectric Project by PGE and expires on January 18, 2003. The contract is renewed annually. Contact person is Jay L'Estrange, 434-5751. Cost of the contract is $150,000.

  12. Kanner & Associates - Wanapa Project Legislative Support - Electric Division. This contract is for support services in 2002 related to the Wanapa Energy Cen ter development. Estimated expenditure for 2002 is $25,000. Actual costs to be reimbursed by Williams Energy Company as incurred in accordance with Wanapa Project Development Agreement. (Net EWEB expenditure is expected to be $0.) Contact person is Ken Beeson, 484-2411, ext. 3772.