• Distributed Generation - Scott Spettel, Power Management & Planning Manager, and Ken Beeson, Energy Resource Project Manager - 60 min.
• Priest Rapids Contracts - Scott Spettel - 60 min.

• Agenda check (President Anderson)
• Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
• Items from Board Members (5 min.)
• Correspondence (5 min.)
• Public input
• 2002 Budget and Work Plan - Dick Varner, Fiscal Services Supervisor (Presentation - 10 min./Discussion - 10 min./Action)
• Priest Rapids Contract - Scott Spettel (Presentation - 5 min./Discussion - 5 min./Action)
• EWEB Master Plan status - Deborrah Brewer, Intergovernmental Affairs Coordinator (Presentation - 5 min/Discussion - 15 min./Information)
• Wind Power Contracts - Jim Maloney, Energy Resource Project Manager (Presentation - 15 min./Discussion - 15 min./Action)
• Water Extension Policy Changes - Mel Damewood, Water Engineering Manager (Presentation - 15 min./Discussion - 5 min./Action)
• Items removed from Consent Calendar

• Resubmitted Minutes of the October 16, 2001 Work Session and the Board Planning Session Minutes of October 20, 2001

BUSINESS SERVICE AGREEMENTS

• 2-G - Annual Concrete Repair Purchases - Various Jobs - Water Division. Covers routine annual purchase of concrete repair services for various operation, maintenance and construction projects performed by EWEB's Water & Construction Services Departments. This contract is structured as a 12-month agreement with the potential to extend for an additional year. EWEB purchases concrete repair services based on established unit prices. Associated costs are charged to individual O&M and Capital jobs budgeted annually by the Electric, Water and Steam Divisions. The $65,000 contract amount represents total estimated purchases from this vendor at bid prices effective through April of 2002. Contact person is Steve Read, Water & Construction Services Supervisor, 484-2411, ext. 3727.

INTERGOVERNMENTAL AGREEMENTS

• Lane Community College Grant for Energy Management Program - Customer Services. EWEB Education Grant for direct support of LCC's Energy Management Program (Inter-Governmental Agreement #9837). Continuation of grant through 2004 (two semi-annual payments of $60,000 for a total of $120,000 per year for the next three years to 2004). Effective: July 1, 2001 through June 30, 2004. Contact person is John Femal, 484-2411, ext. 3310.
  
  
• SCT - Client-Funded Enhancements to Banner - Information Services - Customer Services. This is a request for the Board to approve an inter-agency agreement with four other utilities and SCT to enhance to Bill Print functionality portion of Banner. The cost of $37,711.83 is a fixed price contract and is covered in the FY2002 budget. This client-funded enhancement is expected to reduce long-term costs for maintaining the Banner system by incorporating needed enhancements into the baseline product. Other participants are: City of Provo; City of Lubbock, Texas; Nebraska Public power; and City of Albany, Georgia.
  
  
• Schwabe, Williamson, Wyatt - Water Rights/Legal Services - Water Division. With ongoing implementation of EWEB's Water Supply Plan, we will be filing applications with the Oregon Water Resources Department (WRD) for new groundwater rights and extension of existing rights at Hayden Bridge. This work is being initiated now and will progress to conclusion over the next three years. Staff proposes to enter into an agreement for legal services in support of the application process. Specifically, we will be working with Martha Pagel, a partner with Schwabe, Williamson, and former WRD Director. Ms. Pagel comes highly recommended, and is ideally situated to assist us given her extensive background and experience in this specialized field. Billings will be on a time and expenses basis, with charges authorized annually in accordance with approved budgets. Projected charges under this agreement are $40,000 in 2002, $30,000 in 2003, and $10,000 in 2004, for a total estimated cost of $80,000 over three years. Contact person is Dick Helgeson, 484-2411, ext. 3960.
  
  
• Spencer Environmental Services - Compliance Assurance - Environmental Management - Corporate Services. This request is for additional money under the existing contract with Spencer Environmental for services during 2002. Services include collection and recycling of used oil (automotive oil and transformer oil), used oil filters, and oil-contaminated debris and soil from EWEB operations; cleaning of the headquarters facilities oil/water separators and catch basins; recycling/disposal of manufactured gas plant related wastes; and miscellaneous hazardous waste disposal and emergency response/site cleanup work, as needed. Services have been provided by Spencer Environmental since 1994. Approved charges through 2001 under the existing BSA dated July 1, 1997, total $55,850. Annual purchase authorizations through that period total $71,743. An amount of $12,800 is requested for charges for services during 2002. The source of this money is the 2002 Budget. See board packet material for breakdown of anticipated 2002 services/costs and past annual costs under the current contract. Contact person is Debbie Lawder, 484-2411, ext. 3310
  
  
• Exponent Environmental Group - Coal Gas Site Investigation - Environmental Services - Corporate Services. The current contract with Exponent Environmental Group expires December 31, 2001. This request is to renew the contract for three years and approve $70,000 for work to be performed during 2002. Exponent Environmental provides environmental consulting services related to the ongoing investigation and cleanup of the former Manufactured Gas Plant Site located on EWEB's headquarters property in Eugene. Deliverables provided by Exponent on the project to date include: Initial Site Investigation Work Plan (July 1995); Initial Site Investigation Report (February 1996); Focused Groundwater Investigation (August 1998); Phase I Remedial Investigation Work Plan (November 1998); Level I Ecological Risk Assessment (November 1999) Phase I Remedial Investigation Report (December 2000); Land and Beneficial Water Use Survey (December 2000); and the Draft Human Health Risk Evaluation (October 2001). All work on the project is conducted under the supervision of the Department of Environmental Quality pursuant to the terms of a November 1998 Intergovernmental Agreement for Remedial Investigation/Feasibility Study.

  
  Work to be conducted during 2002 will be determined at an upcoming meeting between EWEB and DEQ to resolve final issues related to the human health risk evaluation. It is anticipated that 2002 work will include: additional documentation of potential human health risks associated with shallow soil contamination at the site; finalization of the Human Health Risk Evaluation Report; preparation of a focused Feasibility Study to evaluate remediation options for the site; and on going semiannual monitoring of site groundwater wells.