Revised

• Pursuant to 192.660(1)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation likely to be filed in relation to the Public Employees Retirement System (PERS)

   

• Agenda check (President Anderson)
• Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
• Items from Board Members (5 min.)
• Correspondence (5 min.)
• Public input
• 2002 Work Plan and Budget - Dick Varner, Fiscal Services Supervisor (Presentation - 30 min./Discussion - 30 min./Information)
• Walterville/Leaburg Turbine, Generator, and Automation Contract Award - Gale Banry, Energy Resource Project Manager (Presentation - 10 min./Discussion - 10 min./Action)
• Renewable Energy Credits - Libby Henry, Legislative Lobbyist, and Jim Maloney, New Energy Resource Manager (Presentation - 15 min./Discussion - 30 min./Action)
• Items removed from Consent Calendar

• Minutes of the September 4, 2001 Executive Session, Work Session and Regular Board Meeting, the September 21, 2001 Work Session and Special Board Meeting, and the October 2, 2001 Regular Board Meeting

CONTRACT AWARD

• G. Cole Inc. - Annual Asphalt Repair Purchases - Water Division. Covers routine annual purchase of asphalt repair services for various operation, maintenance and construction projects performed by EWEB's Water & Construction Services Departments. This contract is structured as a 12-month agreement with the potential to extend for an additional year. EWEB purchases asphalt repair services based on established unit prices. Associated costs are charged to individual O&M and Capital jobs budgeted annually by the Electric, Water and Steam Divisions. The $140,000 contract represents total estimated purchases from this vendor at bid prices effective through April of 2002. Contact person is Steve Read, Water & Construction Services Supervisor, 484-2411, ext. 3727.

BUSINESS SERVICE AGREEMENTS

• ABB Energy Interactive Inc. - Strategic Metering - Energy Management Services - Customer Services. Applies to validation software required produce billing quality interval meter data from EWEB's existing in-bound phone Automatic Meter Reading (AMR) system. The software is part of the phased approach to improve EWEB's AMR capabilities, as planned under Strategic Goal #5, Strategy #2. This software is the next step toward improving our consolidated billing capabilities and integrating hourly usage data with billing data for many of EWEB's business customers, including the top 24 electric revenue customers, which combined total approximately $25m in annual billings and ~500 electric metered accounts. A key requirement for building on our customer load data capabilities is compatibility with our existing AMR system. We have assessed available products at the 2001 "Distributech" Conference. ABB Energy Interactive's "Electric Validation Editing Engine" (called "E-VEE") appears to be the only product that we found that would not require extensive re-design of our system. Most C&I AMR systems are designed to work with "MV-90" software, which we have elected not to purchase, in part due to cost (~$80-$100k), the requirement for dedicated phone lines (~$50k -$60k/yr), and limited one-way meter communications (as opposed to our current two-way meter communication system using shared customer phone lines). The software was included in the original approved 2001 budget. However, the Load Curtailment Program implemented in April, 2001 required a "load curtailment module" to enable customers and staff to track hourly energy usage over the Internet, establish energy use baselines and calculate reductions/billing credits using actual wholesale prices (EWEB's 50 percent share of the load curtailment savings was ~$3.25 million). In order to move forward with the software enhancement as originally budgeted, a budget amendment of $125,000 is required. Contact person is Mike Logan, 484-2411, ext. 3061.

   

• Stellar Processes, Inc. - Residential DSM Resource Programs - Energy Management Services - Customer Services. The award of a professional services contract to Stellar Processes, Inc., to conduct an impact an process evaluation of EWEB's electronic thermostat program. Work to begin November 2001 and continuing through the first quarter 2002. Energy Management Services (EMS) planned to evaluate the electronic thermostat program to determine energy-savings regulating from that technology and participant satisfaction with the program. Because this activity potentially has value to other Northwest utilities, the proposal has been submitted to the Regional Technical Forum (RTF) for review and inclusion as a qualified activity for the Bonneville Power Administration's (BPA) Conservation and Renewable Discount (C&RD) as a research, development and demonstration (RD&D) activity. When accepted by RTF, EWEB will be able to use some of our C&RD as a funding source for this contract. This activity aligns with EWEB Strategic Goal #5. Explore the Important Elements of Customer Satisfaction to Deliver More Value to Our Community, Strategy #2: Understand the important elements of customer satisfaction and leverage them to deliver more value. Cost of the contract is $50,376. Contact person is Katy Grey, 484-2411, ext. 3049.
  
  
• SCT - Banner Support - Information Services - Customer Services. Annual license renewal for SCT Banner System. Contract amount is $50,731. Contact person is Greg Armstead, 484-2411, ext. 3761.

RESOLUTION

• 2001 & 2001A Bond Issues - $85 million Bond Resolution - Financial Services. Resolution allows for the sale of $85 million in bonds in November to include "capital appreciation bonds" for the pension obligations. The 1986 bond resolution requires specific approval for these bonds. Contact person is Cathy Bloom, 344-6311, ext. 3277 (see Resolution in Board packet).

CUSTOMER SERVICE CONTRACT

• Sacred Heart Medical Center - Steam Service Agreement - Water Division. EWEB's current agreement with PeaceHealth for steam service to their Hilyard street hospital complex expires on December 31, 2001. The existing contract allows for renewal subject to mutual agreement regarding the rates, terms and conditions of continued service. Staff has worked with Sacred Heart representatives to negotiate a set of amendments which provide for a three-year extension and proposed revisions to the applicable commodity and fuels charges. Staff recommends approval and requests Board authorization to enter into the new agreement. A related background memo and complete copy of the current agreement and proposed changes are included with the Board's agenda packet and meeting materials. Contact person is Dick Helgeson, 484-2411, ext. 3960.