Steam Strategy Update - Dick Helgeson,
Director of Water & Steam Divisions, Dick Varner, Fiscal
Services Supervisor, and Will Bondioli, Steam Supervisor (1
hr.)
SPECIAL BOARD MEETING
7:30 P.M.
Agenda check (President Anderson)
Approval of Consent Calendar (Items will be
approved by one motion and without discussion. If discussion is
required, specific items will be removed from the Consent Calendar
and considered separately.)
Items from Board Members (5 min.)
Correspondence (5 min.)
Public input
Water Supply Shortage Contingency Plan - Mel
Damewood, Water Engineering Manager and Stephen West, Water
Management Services Supervisor (Presentation -
15 min./Discussion - 5 min./Information)
Public Hearing on Water Supply Shortage Contingency Plan
Water Supply Shortage Contingency Plan - Mel
Damewood and Stephen West (Presentation -
5 min./Discussion - 5 min./Action)
2001 Electric Revenue Bond and Power Contingency Fund -
Jim Origliosso, Treasurer (Presentation - 10
min./Discussion - 10 min./Action)
Items removed from Consent Calendar
Consent Calendar
October 16, 2001
Minutes of the July 23 Board Planning Session, and the August
14, 2001 Work Session and Postponed Regular Board Meeting
RESOLUTIONS
Bonding Resolution - 2001 Pension Bonds - Financial
Services. Resolution requests, with the
issuance and sale of $30 million in bonds,
federally taxable, for unfunded pension obligations for PERS, the
allocation of 18% of the funding obligation to the Water Utility.
Contact person is Cathy Bloom at 344-6311, ext. 3277 (see
Resolution in Board packet).
Resolution - Line of Credit - Financial
Services. Resolution requests the
issuance and sale of $60 million in
commercial paper for power costs and other operational expenses to
use in conjunction with the line of credit. Contact person is
Cathy Bloom, 344-6311, ext. 3277 (see Resolution in Board
packet.)
CONTRACT AWARD
High Volume Printing - Information Services -
Corporate Services. Award contract to
supply perforated paper for customer bills. The contract is for
approximately $14,500/year for a five year period, or
$72,000. Contact Gerald Betts, 484-2411, ext.
3345.
Utility Locating Services - Water Department.
EWEB is contracting with Locating Inc. to
electronically locate our underground facilities in the field, in
conjunction with construction activities. This service is needed
for EWEB to meet the state "one-call" system requirements for
identifying the location of buried utilities. The anticipated
dollar amount per year is $200,000. Services will
be requested on an as-needed basis and charged to various jobs in
the Water, Electric and Steam Divisions. Contact person is Harold
Summers, 484-2411, ext. 3725.
BUSINESS SERVICES AGREEMENTS
Cable Huston Benedict Haagensen & Lloyd -
Leaburg-Walterville Relicensing - Electric Division.
Due to the prolonged negotiations of a settlement
agreement with the National Marine Fisheries Services and the
United States Fish and Wildlife Service regarding the
Leaburg-Walterville License, it is necessary to increase this
contract amount to support finalization of the settlement.
Contract amount is $11,000. Contact person is
Gale Banry, 484-2411, ext. 3413.
Cable Huston Benedict Haagensen & Lloyd - ESA
Consultation - Electric Division. The
protraction of our consultation with the Federal Energy Regulatory
Commission, National Marine Fisheries Service, and United States
Fish and Wildlife Service, regarding the Bull Trout and Chinook
Salmon on the McKenzie River, makes it necessary to increase the
amount of the contract for support of staff in completing the
consulting. The completion of the Biological Opinion (BO) for the
Leaburg-Walterville project took longer than anticipated and
separation of the Carmen-Smith and Blue River projects from the
Leaburg-Walterville BO will require additional work in 2001 to
complete the ESA consultation. Contract amount is
$16,000. Contact person is Gale Banry, 484-2411, ext.
3413.
ABB and Central Maloney - Single-Phase Distribution
Transformers - Electric Division. Three
bids were issued for single-phase polemount, padmount, and
submersible distribution transformers. Seven manufacturers quoted
on these solicitations for a one-year contract with the option for
renewal up to five years. Annual transformer stock is purchased
under this contract as-needed. The bid proposals were evaluated
based on conformance to EWEB's technical specifications, initial
purchase price and operating costs (loss efficiencies).
Engineering recommends awarding the contract to the lowest
evaluated bidders ABB and Central Maloney, in the amount
of $8,652 and $296,455 respectively. Contact person is
Dean Ahlsten, 341-1830.
BUDGET AMENDMENT
Budget Amendment No. 7 - This
is a budget amendment not requesting additional funds, but a
request for authorization to reallocate funds between Electric
capital projects. Staff anticipates managing costs in the overall
Electric capital improvement projects to within 1% of the budget.
Please see attached back grounder for additional information.
Contact person is Dean Ahlsten, 484-2411, ext. 3210.