1. 2002 Work Plan & Budget

1. Agenda check (President Anderson)
2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
3. Items from Board Members (5 min.)
4. Correspondence (5 min.)
5. Public input
6. Proposed Electric Rates - John Yanov, Senior Rate/Financial Analyst (Presentation - 15/Discussion - 10 min./Action)
7. Proposed Water Rates - Pat Ventura, Financial Analyst (Presentation - 10 min./Discussion - 10 min./Action)
8. Approval of Client Energy Supply Management Contracts - Scott Spettel, Power Management & Planning Manager (Presentation - 15 min./Discussion - 15/Action)
9. Approval of Hynix Power Sales Agreement - Tom Buckhouse, Director of Facilities Services, Scott Spettel, Jim Bemis, Key Account Manager (Presentation - 15 min./Discussion - 15 min./Action)
10. Glenwood - Marty Douglass, Public Affairs Manager, Dean Ahlsten, Electric Engineering Manager, and /Dick Helgeson, Director of Water & Steam Division (Presentation - 10 min./Discussion - 10 min./Action)
11. Items removed from Consent Calendar

1. Minutes of the August 14, 2001 Executive Board Meeting

BUSINESS SERVICE AGREEMENTS

1. Cardwell Consulting Group - Board Governance Work - General Manager's Office. This is the additional work with Chris Cardwell to finish the Board Governance work with the Board of Commissioners. Amount to extend the contract is $15,000. Contact person is Randy Berggren, 484-3751.
   
   
2. Credit/Collections, Inactive Accounts - Customer Services. The increase in the amount of written off accounts has increased the amount we need to pay to the collection agency for their services. Additional amount is $46,250. Contact Dawne Howard, 484-2411, ext. 3780.
   
   
3. Contract Labor - Cash Accounting/Atrium Department - Customer Services. Contract labor to support the Cash Accounting/Atrium Department. Multiple transactions are creating additional labor requirements. This has caused our contract labor to be over budget. New rates and the coming heating season are adding work to the Atrium Customer Service Rep work load. Additional monies needed is $30,000. Contact Mark Freeman, 484-2411, ext. 3109.
   
   
4. Bonneville Power Administration - Eugene Substation Breaker Replacement - Electric Engineering - Electric Division. Staff recommends executing a contract with BPA for design, material procurement and construction on the replacement of EWEB's 115 kV power circuit breaker at BPA's Eugene Substation. The existing breaker is underrated for existing high fault current levels at that location. Under the contract EWEB will advance $176,000 which is the estimated cost of the project, to BPA, to be held in an account for this work. Upon completion of the project, BPA will make a full accounting to EWEB showing actual charges and BPA will either remit the unexpended account balance or bill for appropriate additional costs.
   
   In exchange, under separate Agreement, EWEB will transfer ownership, operation and maintenance responsibilities for this equipment to BPA. Thereafter, BPA will, at it's cost, perform all maintenance and upgrades to the equipment. Under the new Agreement, Staff estimates annual savings of approximately $45,000 in operations & maintenance payments to BPA for this and other equipment. Amount of the contract is $176,000. Contact person is Dean Ahlsten, 341-1830, or E-Mail Dean Ahlsten
   
   
5. Sandy DeLuna - Strategic Planning - Corporate Services. Consultant support for strategic planning, EMT development, strategic thinking group. Additional monies requested is $3,000. Contact is Roseanna McArthur, 484-2411, ext. 3367.
   
   
6. Approval of change to Customer Service Policies, "All Utilities" - Customer Services. (see attachment)

CONTRACT AWARD

Pacific Utility of Portland, Oregon - Vehicle Acquisition - Facilities Services. This bid award is for two 55 foot aerial material handler bucket trucks. Truck delivery is to be February 2002 and will come out of the 2002 budget. Amount of contract is $368,730,80. Contact person is Kevin McCarthy, 484-2411, ext. 3778.