• Employee Benefits - Jean Meyers, Human Resource Manager and Laurie Muggy, Human Resource Specialist II

   

• Agenda check (President Anderson)
• Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
• Items from Board Members (5 min.)
• Correspondence (5 min.)
• Public input
• Legislative Update: Mid-Season Review of EWEB issues - Libby Henry, Legislative Representative and Mark Nelson, Lobbyist (Presentation - 15 min./Discussion - 10 min./Information)
• Water Supply Status - Dick Helgeson, Director of Water & Steam Divisions (Presentation - 20 min./Discussion - 10 min./Information)
• Tieton Hydro Contract Recommendation - Scott Spettel, Power Management and Planning Manager and Jim Maloney, Energy Resources Project Manager (Presentation - 5 min./Discussion - 10 min./Action)
• Newberry Geothermal discussion of new project developer -Jim Maloney (Presentation - 10 min./Discussion - 5 min./Information)
• Items removed from Consent Calendar

• Minutes of the March 20, 2001 Work Session and Special Board Meeting
  

BUSINESS SERVICE AGREEMENT

• Kanner & Associates - Leaburg-Walterville - Electric Division. This is for consulting expenses in support of advancing federal regulatory and legislative policy changes associated with federal issues including but not limited to hydroelectric licensing processes; BPA activities; restructuring legislation; and renewable and conservation funding. The requested authorization amount is $60,000 for the three year contract period and monies for 2001 are included in the budget. The consulting tasks for Kanner & Associates were planned in support of advancing federal policy changes with a new BSA signed through December 31, 2003. Consultant activities will include advising EWEB and the congressional delegation on strategic options, preparing and assisting in preparation of needed information, including legislative language, fact sheets and letters, educating the relevant administration, congressional committee and delegation staff on the proposed policy changes, undertaking activities to advance the proposed changes, and performing or participating in other activities as directed by the appropriate EWEB staff. Contact person is Jim Wiley, 484-3754.
  
  
• Montgomery Watson - Leaburg-Walterville - Electric Division. These increases in contract amounts are for the Montgomery Watson BSA, Document #1362, for Design and Construction Management for the Leaburg-Walterville Hydroelectric Project modifications for Relicensing and facility upgrades. The specific increases are for the following work:

Job 8446 - Walterville Fish Screen; $17,462. Increased consultant work, at the request of EWEB, to incorporate into the designs expansion of screen building, UPS unit modifications, increased standby generator size, and modifications to the backwash system.

Job 8448, Leaburg Lake Raise; $56,538. Following structural analysis of the Leaburg rollgates, the added weight of the rollgates raised questions about the ability of the mechanical system to operate the modified rollgates. This modification reflects the cost of a mechanical system analysis to ensure the extent of necessary modifications to increase the strength of the rollgates.

Job 8449, Turbine Replacement; $35,342. At EWEB's request, the concept of replacing the #1 Francis Turbine unit at Leaburg with a Kaplan turbine is to be analyzed. A Kaplan turbine has a broader operating range than a Francis turbine. Replacing theunit with a Kaplan unit could increase generation. Addition of ancillary turbine equipment and bid specifications modifications constitute the remainder of this scope change.

Job 16619, Automation; $24, 972. This amendment is for increased support of staff in preparation of automation design.

Job 16623, Generator Replacement; $14, 817. EWEB requested increased consultant work for rehabilitation of generators, and inclusion of ancillary equipment such as bearings, exciters, and thrust bearings.

Total monies spent to date is $1,065.338.00. Amount asking for is $149,131. Contact person is Gale Banry, 484-2411, ext. 3413.

• Brown & Caldwell - Water system Hydraulic Model - Water Division. Contract amendment to cover additional engineering services required to upgrade EWEB's Water system Hydraulic Model in order to improve its functionality and accuracy. This computer model is a key tool for system planning and distribution design. In completing an initial assessment and revisions to the base model, Brown & Caldwell has identified additional facilities date, field testing, and calibration work needed to ensure accurate modeling of system pressure and flow under both "static" and dynamic" conditions. Staff recommend that the consultant's contract be increased by $35,000 (from $20,000 budgeted to $55,000 projected) in order to complete this expanded scope of work. It appears that this increase can be offset by reductions in other areas of te 2001 Water Division budget for similar consulting services. Contact person is Mel Damewood, Water Engineering Manager, 484-2411, ext. 3218.
  
  
• Group1 - Information Services - Corporate Services. This document composition software is needed to format bills for printing. This software also has the capability to place graphs and charts on bills, insert dynamic bill messaging, perform postal pre-sort, print duplicate bills on demand, allow CSR to view bill images, send bills via e-mail and present bills on the internet. Contract amount is $220,499. Contact person is JoAnn Andersen, 484-2411, ext. 3755.
  
  
• XEROX - Information Services - Corporate Services. This Xerox 4850 printer's primary use is to print customer bills. It includes two colors, high capacity input trays and output stacking trays for different forms which is all needed to handle the type and volume of EWEB bills. These capital expenses (and related internal labor) were anticipated within the FY 2001 budget. Contact person is JoAnn Andersen, 484-2411, etc. 3755. Contract amount is $115,000.

CONTRACT BID AWARD

• Graybar Electrical Company - Hayden Bridge Expansion Project - Water Division. This contract award provides for the purchase of metering cubicles, transformers and switchgear for installation as part of the Hayden Bridge Expansion project. These and other equipment items are being specified, bid and pre-purchased in advance of construction which is scheduled to begin in June, 2001. Graybar Electric Company submitted the lowest bid of $224,043 for these particilar items. Staff finds the Garybar proposal fully responsive to EWEB's requirements and specifications, and we recommend that they be awarded the contract. The bid price is consistent with current budget estimates, and will be paid with bond proceeds reserved for the project. Contact person is Ron Wilson, Senior Water Engineer, 484-2411, ext. 3224. Cost of the Contract is $224,043.