• Pursuant to 192.660(1)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation likely to be filed in relation to the Public Employees Retirement System (PERS)

   

• Pooling of Local Governments in relation to PERS - Jim Origliosso, Treasurer, Cathy Bloom, Assistant Treasurer, and Pete Newirth, Actuary

   

• Agenda check (President Anderson)
• Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
• Items from Board Members (5 min.)
• Correspondence (5 min.)
• Public input
• Public Employees Retirement System/EWEB Pooling with local government pool for PERS - Cathy Bloom, Assistant Treasurer (Presentation - 5 min./Discussion - 5 min./Action)
• Financial Policy/Reserve Levels - Jim Origliosso, Treasurer (Presentation - 20 min/ Discussion - 10 min./Information)
• Strategies for Phasing Master Plan Implementation - Deborrah Brewer, Master Plan Project Coordinator and Mark Oberle, Team Member on Master Plan (Presentation - 10 min./Discussion - 10 min./Information)
• BPA Subscription decision - Eric Hiaasen, Power Market Analyst, and Scott Spettel, Power Management and Planning Manager (Presentation - 10 min./Discussion - 10 min./Action)
• Items removed from Consent Calendar

• Minutes of the March 6, 2001 Regular Board Meeting

BUSINESS SERVICE AGREEMENTS

• Goodwill Industries - Contract Landscaping - Facilities Services. This funding level provides a crew of two-to-three developmentally disabled adults. Goodwill provides a trainer/supervisor. The Goodwill crew works on some of our most visible substation and headquarter sites. The workers receive training in work skills and job responsibilities. The contract crew works half days at a cost to EWEB of $16.00 per hour plus dumping and transportation fees, not to exceed $11,000 annually. This is a worthwhile program. EWEB receives a good service, and the Goodwill client/workers benefit immensely. This is an anticipated opportunity for them to make a real contribution and receive a paycheck and some self-esteem for their efforts. Cost of the contract is $11,000 for four years ($44,000). Contact Don Wilson at 484-2411, ext. 3901.

WATER SYSTEM DEVELOPMENT CHARGE GRANT REQUEST

• Oakpatch Village Cottages (NEDCO) - Interagency Housing Policy Board - Water Division. In accordance with established procedures, the Lane County Interagency Housing Policy Board has requested a $16,492 grant to offset Water System Development Charges for Oakpatch Village Cottages, a 19-unit low income housing development now under construction in West Eugene. A prior resolution and interagency agreement provide for annual consideration by EWEB of up to $100,000 in SDC grants for qualifying low income housing projects, subject to availability of funds and Board approval. This specific project is sponsored by NEDCO, a local non-profit development corporation. It has been reviewed in detail by the Housing Policy Board, has received financial support from other local, state and federal sources, and meets EWEB's established funding criteria. No other grant requests are pending at this time, and staff recommends approval with funding from available surplus water operating reserves. Contact person is Dick Helgeson, Water Division, 344-1871.
  
  
• Revised Transmission Rate Proposal - Fiscal Services - Finance Division. This is to request approval of staff's proposal for revised rates for EWEB's open access transmission tariff. The rate proposal is near-procedural. The tariff has not been updated since early 1998. There has been no customer utilization of services on this tariff since it was initially approved at that time. Originally, this tariff was developed by EWEB in response to industry changes and to accommodate its participation in the Northwest Regional Transmission Association (NRTA) and the Western Regional Transmission Association (WRTA). It is essentially an adaptation of the pro-forma FERC tariff, pursuant to Order No. 888. EWEB may be called upon by members of either transmission association for occasional use of its transmission system and wishes to be prepared for such an instance. (See memo for staff's recommended rates.) Contact person is John Yanov, 484-2411, ext. 3402.
  
  
• Black & Veatch - COSA - Fiscal Services - Finance Division. This is for consulting expenses in support of the electric rate proposal. The requested authorization amount is $25,000 and are included in the 2001 budget. The consulting tasks for Black & Veatch were planned in support of an expected April 2002 rate change process on the front-end, with the work to be completed in 2001. An accelerated timeline to an effective date of October 2001 simply means the work will be accomplished earlier in the year. Black & Veatch's efforts are to include: a detailed review of raw load research data, performance of load research statistical analyses, and development of load research output as the basis for demand allocations in the cost of service study. Contact person is John Yanov, 484-2411, ext. 3402
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• R.W. Beck - COSA - Fiscal Services - Finance Division. Cost for the contract is for $49,000. These expenses were not budgeted in 2001, as a retail rate case was not anticipated until April 2002. The costs would have been a part of the 2002 Budget, but have now been accelerated, due to the October 2001 rate case. R.W. Beck's efforts are to include several tasks in support of the cost-of-service and rate design process. Though EWEB provides the primary resources for project completion, the consultant will update the classification and unbundling methodology in the COSA model, assist in revising allocation factors to customer classes, update and expand the customer billing and data base, and assist in the design of rates and rate structures. In the overall rate change process, the consultant will also review EWEB methodology and practices and provide a letter listing study conclusions and recommendations.

The customer billing and data base task relates to an information services function, not ordinarily a part of rate consulting. Because no billing frequency analyses or bill impact reports have been developed at EWEB since implementation of the new Banner billing system, and because it was decided that R.W. Beck is positioned to do the work more expediently and at a lower cost. Contact person is John Yanov, 484-2411, ext. 3402.

• CURTAILMENT CONTRACTS

Energy, kWH Total $ Saved Plan of Implementation

• Lane County 170,000 $59,000 5% reduction minimum
• Lane County Fair Board 84,420 $29,000 5% reduction minimum