AGENDA

EUGEXECUTIVE SESSION
EWEB BOARD ROOM
JANUARY 3, 2001
5:30 P.M.

 

 

REGULAR BOARD MEETING
7:30 P.M.
BOARD APPOINTMENTS

ELECTION OF BOARD OFFICERS ELECTED FOR 2000

President - Sandra U. Bishop

Vice President - Dorothy Anderson

APPOINTMENTS OF COMMISSIONERS TO COMMITTEES for 2000

Representative to Lane Council of Governments

- Commissioner Bartel
- Commissioner Smith
(Alternate)

Representative to Western Generation Agency

- Commissioner Bishop (changed mid-year)
- Cathy Bloom
- Everett Jordan

Representative to Northwest Energy Coalition

- Commissioner Anderson
- Commissioner Smith
(Alternate)

Representative to McKenzie Watershed Management Council

- Commissioner Anderson
- Commissioner Bartel

Liaison to Special Districts

- Commissioner Smith

Representative to Telecommunications Committee

- Commissioner Bartel
- Commissioner Anderson
(Alternate)

Representatives to Master Plan Site Review Subcommittee

- Commissioner Bartel
- Commissioner Smith
Consent Calendar
January 3, 2001

RATIFICATION OF BOARD CONSULTANTS

  1. Ratification of Board Consultants for 2001
a. General Counsel - Calkins & Calkins
b. Independent Auditor - PricewaterhouseCoopers LLP
c. Independent Engineer - Black & Veatch
d. Consulting Engineer - Black & Veatch
e. Certified Public Account - PricewaterhouseCoopers LLP
f. Special Counsel - Cable Huston Benedict Haagensen & Lloyd LLP
g. Bond Counsel - Foley & Lardner (changed mid-year)
h. Financial Consultant - Seagraves & Hein, Capital Advisors, LLC
i. Consulting Actuaries - Coates Kenney, Inc.

BUSINESS SERVICE AGREEMENTS

  1. Oakway Wine & Deli - Board Dinners - General Manager's Division. This is to extend the contract for the 2001 year an additional $10,000 for Board Dinners, Planning Sessions, and retreats for Commissioners and staff. Contact person is Krista Hince, 484-3750.

  2. R.W. Beck - Strategic Planning - Human Resources - Corporate Services. Contractor will provide a scope of work which will include expert advice and counsel regarding strategic and operational planning, the development of strategic process including design and management. The consultant will also provide facilitation, guidance, and consultation to the EMT. Requesting $20,000 for 2001 expenses for Job No.14858. Contact person is Jean Meyers.

  3. H.D. Fowler - Fire Hydrant inventory - Water Division. This contract is for the annual purchase of fire hydrants used in EWEB's Water Distribution System. The contract is annual ($95,000/year), and is renewable for up to five years. The cost is estimated and will vary based on the demand for new hydrant installations. The cost of each hydrant is billable to those requesting their installation, and paid for at the time of installation. The City of Eugene Fire Department and commercial developers pay for about 98% of all hydrants. Contact person is Harold Summers, Water Dept. 484-2411, ext. 3725.

  4. Cardwell Consulting - Strategic Consulting - Corporate Services. This contract shall provide general strategy and management consulting to EMT for organization. Amount of the contract is for $30,000 for the 2001 year for Job No. 14858. Contract person is Roseanna McArthur, 484-2411, ext. 3367.

  5. Cardwell Consulting - Base Pay Maintenance and Updates - Human Resources - Corporate Services. Contractor will provide a scope of work to include two deliverables: the first deliverable involves gathering market pay for 150 jobs within EWEB's pay structure, the provision of published survey data, the development and implementation of limited customer survey work and the provision of electronic data for job revisions when necessary. $30,000 dollars is requested for this job pricing and survey work.

The second deliverable includes general consulting services for best practice and bench marking for EWEB's merit pay and Trade, Labor, and Craft compensation systems. Consulting services are on a "as needed" basis not to exceed $12,000. Total for contract is $42,000 for the 2001 budget year for Job No. 17725. Contact person is Jean Meyers

  1. Cardwell Consulting - Incentive Design, Development and Implementation - Human Resources - Corporate Services. Contractor will provide a scope a work which will include expert advice to the EMT concerning the design of an organization-wide incentive program, the development of an incentive plan to include the administrative procedures. The consultant will also work with internal staff to implement the approved plan design. Cost for the contract is $21,000 for 2001 expenses for Job No. 19225. Contact person is Jean Meyers.

  2. AON Consulting - Compensation & Benefits Administration - Human Resources - Corporate Services. The scope of work for this contract includes benefit consulting and related services for strategic benefit planning and evaluation purposes, benefit plan design, analysis, research and support for internal project work. In addition, the consultant maintains confidential claims utilization information to analyze EWEB's experience trend for renewal purposes. The amount requested for this service is $51,000 for 2001 budget expenses for Job No. 1672. Contact person is Jean Meyers.

  3. Leb Tannenbaum - EMT Development - Corporate Services. The scope of the work under this contract includes structured facilitation of the EMT toward continuous improvement in leadership and team development. Requesting $20,000 for 2001 expenses for Job No. 21594. Contact person is Jean Meyers, 484-2411, ext. 3015.

  4. David Evans & Associates - School Laterals - Facilities Services. Original amount $19,900. Additional monies $1,000. Total not to exceed $20,900. Contractor used to provide technical engineering support for telecommunications public agency network and school lateral projects. Actual billings exceed contract amount by $500. Contact person is Debra Wright, 484-2411, ext. 3102.

  5. Alternative Work Concepts (AWC) - Office Systems - Corporate Services. Renewal of the annual contract with AWC to have a part-time employee on staff in the library. AWC has had a contract with EWEB since May, 1991, with an annual contract of approximately $6,500/year. Contract amount for 2001 is $6,500. Contact person is Maxine Short, 484-2411, ext. 3294.

  6. Delta-T, Inc. - Comfort Seal Program - Energy Management Services - Customer Services. The amendment is for an extension of the existing heating system duct sealing program. This program serves Low Income and Non-Low Income residential customers by improving the efficiency and performance of ducted heating systems achieving energy savings for the customer and EWEB. (See flier in Board packet.)Cost for the amendment is $30,000 for the 2001 budget year. Contact person is John Culver, 484-2411, ext. 3046.

  7. LH Morris Electric, Inc. - Comfort StatTM - Energy Management Services - Customer Services. The amendment is for an extension of the existing thermostat replacement program. This program serves Low Income and Non-Low Income residential customers by replacing old inaccurate thermostats with new efficient electronic models achieving energy savings for the customer and EWEB. (See flier in Board packet.) Cost for the contract is $100,000 for the 2001 budget year. Contact person is John Culver.

  8. Housing Authority and Community Services Agency (HACSA) - Residential DSM Resource Programs/Low-Income Weatherization - Energy Management Services - Customer Services. This amendment is an extension of the existing low-income weatherization intergovernmental agreement between EWEB and HACSA for income verification services for EWEB's Weatherization Plus program that weatherizes homes of eligible low-income customers. Cost for the contract is $3,000 for the 2001 budget year. Contact person is Kathy Grey, 484-2411, ext. 3049.

  9. HACSA - Residential DSM Resource Program - Energy Management Services - Customer Services. This amendment is an extension of the existing low-income weatherization intergovernmental agreement between EWEB and the Housing Authority and Community Services Agency (HACSA) that leverages matching funds from Bonneville to weatherize more low-income homes.

In 1997, the Bonneville Power Administration (BPA) offered financial assistance to Community Action Program (CAP) agencies to install weatherization measures in homes of qualified low-income customers. The HACSA was awarded the contract to deliver these services in Lane County. Funding provided by EWEB is matched by BPA in an effort to provide complete weatherization services to more low-income households. Cost of the contract is $190,000 for the 2001 budget year. Contact person is Kathy Grey.

  1. McKenzie Willamette Hospital - HR, Wellness & Safety - Human Resources Department - Corporate Services. Contractor provides onsite Wellness Coordinator/RN and Physical Therapist, Medical Review Officer for program oversight, "MedExpress" emergency first aid transport, first aid kit maintenance, DOT Drug & Alcohol Testing, Medical Screening, Pre-Employment Evaluations, confidential records management and utilization/trend reports. This is a single-source provider for a annual cost of $125,000 for three years, or $375,000 total for the 2001-2003 budget year for Job No. 1667. Contact person is Jean Meyers.

  2. Mel Smith/AON Consulting - Wellness Program - Human Resources - Corporate Services. Contractor converges confidential EWEB medical data from various sources into "integrated" Wellness Program data analysis. Analysis includes study of occupational and non-occupational injury/illness experience, utilization trends, and medical plan comparison. Information is used to effectively measure return on investment for Wellness Program, and assists with strategic planning efforts targeted at improving overall workplace health and safety. Contract amount is $25,000 for the 2001 budget year. Contact person is Jean Meyers.

  3. PeaceHealth Employee Assistance Program (EAP) - Human Resources - Corporate Services. Contract extension for two years for EAP services from 2001-2003 at $15,000 annually (or $30,000 total). Mandatory and voluntary referrals for up to four visits; centralized and self-instructional training; professional training services as requested by EWEB; critical work incident/work site stabilization services; unlimited supervisory support and consultation; up to (4) hours of co-worker conflict mediation; injured worker assessment/treatment; advisory group planning; substance abuse and career counseling services. Contact person is Jean Meyers.

  4. Portland General Electric - Generation - Electric Division. This contract is for the operations and maintenance of the Stone Creek Hydroelectric Project on an annual basis. Total contract amount for the 2001 Budget is $150,000. Contact person is Jay L'Estrange at 434-5751 or extension 3415.

  5. Dominion Power Services - Generation - Electric Division. This contract is for the operations and maintenance of the Smith Falls Hydroelectric Project on an annual basis. Total contract for the 2001 budget is $629,000. Contact person is Jay L'Estrange at 434-5751 or extension 3415.

  6. Arbor Tree Surgery - Electric Operation - Electric Division. A five (5) year contract for trimming our electric system power line right-of-way was awarded to Arbor Tree Surgery in September, 1999 for an annual amount of $898,000. In response to the citation by the Oregon PUC, this budget item has been increased to $1.6 million annually. Total cost for the remainder of contract ending August, 2003 is $6,165,000. Total contract paid since 8/99 is $1.2 million. Contact person is Dave Koski, 484-2411, ext. 3731.

  7. Cable Huston Benedict & Haagensen - Leaburg-Walterville Relicensing - Electric Operations. The law firm is to provide legal staff support for our relicensing legal issues. Under another BSA, they are also providing legal assistance for our ESA consultation. They have represented EWEB through the 9th Circuit Court of Appeals from 1998 through April 2000, and are continuing to provide support since we still have a rehearing appeal before the FERC and our staff is trying to negotiate a settlement agreement to resolve the outstanding legal and regulatory matters before FERC. Although the issues of ESA and relicensing are under separate federal laws, they coincide through the actions by FERC and the ESA and the primary differences between EWEB and the federal fishery agencies regarding the new fish facilities to be developed at Leaburg-Walterville. Their continued support is vital. The additional $35,000 (amount changed 01/03/01) should be sufficient if we do not have to return to the courts and are successful in reaching a settlement agreement. It also brings their Purchase Order amount equivalent to the 2000 and 2001 budget levels. Contact person is Gale Banry, 484-24121, ext. 3413.

  8. Tomen Power Corporation - Renewable Resources Project Development - Electric Division. This contract is for the installation of up to three meteorological towers and associated instrumentation to assess the viability of the wind resource in the vicinity of a proposed wind project in Sherman County, OR. The contract, through Tomen Power Corporation (TPC), will also provide for the collection and analysis of the wind data by Richard Simon, Consulting Meteorologist. In addition to making real-time measurement of the wind resource at the proposed project site we are seeking to establish the degree of correlation between this site and other longer establish monitoring locations in the area. TPC currently has towers and equipment available for deployment and would thus be able to expedite this resource assessment. The contractual arrangement will provide for cost-sharing between EWEB and TPC and establishes a not to exceed amount of $60,000. Contact person is Jim Maloney, 484-2411 ext. 3417.

ANNUAL AGREEMENTS

  1. Lane Council of Governments (LCOG) - GIS Cooperative Project Agreement - Information Services - Corporate Services. This is an annual agreement between LCOG and the other regional partners - EWEB, the Cities of Eugene and Springfield, and Lane County, for regional GIS services and development. The period of this agreement is July 1, 2000 through June 30, 2001. EWEB's participation level is $28,442, budgeted in job #15311. Contact person is Terry Bequette, 484-2411, ext. 3365.

  2. Regional Information System (RIS) Partner Services Agreement - Information Services - Corporate Services. This is an annual agreement entered into with RIS by the regional partner agencies - EWEB, LCOG, Cities of Eugene and Springfield, and Lane County, for shared services including regional email and Internet access. The period of this agreement is July 1, 2000 through June 30, 2001. EWEB's share of RIS expenses is $63,624, budgeted in job #10570. Contact person is Terry Bequette.

AWARDING OF A CONTRACT

  1. Cascade Claims Service - Liability/Recovery Claims Independent Adjuster - Financial Services. This service is used for claims that require an independent adjuster because of the sensitive nature, such as vehicle accidents and bodily injury claims, and for unusual claims in which an independent adjuster has more expertise. This service is also called upon to respond to incidents and damages when EWEB's Loss Control Coordinator is unavailable.
EWEB went out for an RFP for this service and it has been recommended that the contract be awarded to Cascade Claims Service based on their experience with EWEB and other public entities and their bid came in 20% less than the other proposer. Requesting approval for $75,000 for the expected five-year term of the contract. The contract is renewable each year. Contact person is Doug Caven, 484-2411, ext. 3104.