1. 2001 Work Plan and Budget - Dick Varner, Fiscal Services Supervisor, Dick Helgeson, Director of Water & Steam Divisions, Mel Damewood, Water Engineering Manager, and Gale Banry, New Resource Project Manager
2. Tree Trimming Issues - Jim Wiley, Director of Electric Division, and Dave Koski, Electric Operations Manager

• Agenda check (President Bishop)
• Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will b removed from the Consent Calendar and considered separately.)
• Correspondence (5 min.)
• Items from Board Members (5 min.)
• Public input
• 2000 Forward Sale - Dick Varner, Fiscal Services Supervisor, and Bert Dunn, Power Marketing Analyst (Presentation - 10 min./Discussion - 10 min./Action)
• Amendment to Hyundai Power Sales Agreement - Tom Buckhouse, Director of Facilities Services (Presentation - 10 min./Discussion - 10 min./Action)
• Water Rights Extension Application - Dick Helgeson, Water & Steam Director and Clark Balfour, Consultant (Presentation - 20 min./Discussion - 10 min./Information)
• Fees and Charges Ballot Initiative - Jim Origliosso, Treasurer (Presentation - 15 min./Discussion - 15 min./Information)
• Items removed from Consent Calendar

• September 5, 2000 Work Session and the September 19, 2000 Work Session and Special Board Meeting

BUSINESS SERVICE AGREEMENTS

• Mid-State Industrial Services, Inc. - Headquarters Site - Facilities Services Division. This contract is for the cleaning and sweeping of all paved areas on the Headquarters Site on schedule as detailed in bid no. 028-2000. Services include cleaning of truck wash sump and work as assigned by EWEB Construction Department to clean roadways at construction sites. This is a five-year contract with annual renewal. Funds for future years will be budgeted at time of service. Contract for 2001 is $32,000. Contact person is Charlie Morris, 484-2411, ext. 3233. Contract for five years is $160,000 with annual renewals.
  
  
• Unisource Corporation - Industrial Paper & Plastic Products - Financial Services Division. Possible five-year Requirements contract (orders are placed "as needed") for industrial paper and plastic products (paper towels, toilet tissue, plastic can liners. Toilet seat covers, paper cups, etc.) for use by the utility.

Sealed bids were advertised and solicited, in compliance with state of Oregon public contracting statutes and EWEB adopted rules, for furnishing of industrial paper and plastic products. Bids were received and opened on Monday, August 28, 2000. Two companies responded with offers (Unisource Corp. and XPEDEX [$23,175.52].) Recycled products were requested where available. Toilet tissue, multi-fold towels, and paper roll towels are recycled products. Staff recommends contract award to the lowest responsible/responsive bidder: Unisource Corporation. Estimated amount per year: $20,914.62. Contact person is Ed Case, 484-2411, ext. 3272.

BUDGET AMENDMENT

• Telecommunications Fiber Licensing - Electric Division. At budget time last year, our assumption was for $780,000 in revenue from leasing telecommunications dark fiber.

When the year 2000 budget was prepared, we were working to license fiber in the Phase I backbone system to private communications companies. To that end, we sent out an RFP to various exchange carriers and long distance companies to determine their interest. The RFP specified a price and some limitations on the fiber any single entity could lease. We wanted to ensure that we retained enough fiber to support a future build out and we wanted to be sure we didn't enter any long-term lease arrangements at prices that were not favorable to EWEB The year 2000 budget project of $750,000 assumed that in the first year we would lease at our projected price approximately 25 percent of the fiber we intended to make available.

As a result of the RFP process, we determined late in 1999 that the targeted companies were not interested in leasing our fiber under our terms. In November, given that information as well as input from various developers regarding the possibilities for development of our own system, we began detailed discussions with the Board on a proposal to focus our work in the year 2000 on feasibility analysis and development of a business plan for the Phase II build out. To that end, we proceeded with the development partner selection process and our successful amendment to the city charter providing EWEB with telecommunications authority.

Although no further work has been done with respect to leasing fiber on a system wide basis to private carriers, we have obtained Board approval to develop a lease arrangement with School District 4J which we expect to implement by mid-2001. Contact person is Ken Beeson, 484-2411, ext. 3772. Cost for amendment is $$587,300.