1. 2000 Work Plan and Budget - Dick Varner, Fiscal Services Supervisor

1. Agenda check (President Smith)
2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the consent Calendar and considered separately.)
3. 2000 Budget - Dick Varner, Fiscal Services Supervisor (Presentation - 10 min./Discussion - 5 min./Information)
4. Public Hearing on 2000 Budget (10 min.)
5. 2000 Trojan Budget - Ken Beeson, Energy Resources Project Manager (Presentation - 10 min./Discussion - 5 min./Action)
6. Master Plan Site Review - Deborrah Brewer, Intergovernmental Affairs Coordinator (Presentation - 30 min./Discussion - 30 min./Information
7. Financial Policy - Jim Origliosso, Treasurer (Presentation - 10 min./Discussion - 10 min./ Information)
8. Items removed from consent Calendar

  Consent Calendar
Items for Approval
November 16, 1999

 

1. Minutes of the October 22, 1999 Work Session

PERSONAL SERVICES CONTRACT

Lane Council of Governments - Intergovernmental Agreement/RIS - Information Services - This if for LCOG to provide the Geographic Information System services from July 1, 1999 to June 30, 2000 for a total of $27,732. (Contact person is Terry Bequette, 484-2411, ext. 3364.)

Applies to 1999/00 Budget:

Budgeted Amount $27,732

Buck's Sanitary Service - Construction - Water Department - This is for the delivery of portable toilets to job sites, maintenance while at the job site, and pickup of the unit when the project has been completed. This is a one-year contract with option to renew for up to a total of five years. Bids were opened with Buck's as the selected vendor. (Contact person is Dick Helgeson, 484-2411, ext. 3960)

Applies to 1999 Budget and future years:

Budgeted Amount $65,000 (for a five year contract)

Register Guard legal notices and advertising - Public Affairs, Corporate Services. This to cover general and required advertising in the RG. Several unplanned compaigns were charge to this which included the Windpower, an ET ad sponsored by Water Management and for future public hearings, forums, etc. It has exhausted current monies of $20,000 for the year. (Contact person is Marty Douglass, 484-2411, 3303)

Applies to 1999 Budget:

Original budgeted amount $20,000

Actual expenditures $24,900

Additional funds needed $10,000

Cawood Communications - Public Affairs, Corporate Services. This contract is for $33,086 to cover past expenditures to date. A RFP will take place in March of 2000 but will need to extend the contract for next six months into the new year to accommodate the RFP process. (Contact person is Marty Douglass)

Applies to 1999/2000 Budget:

Original budget $120,000 (since 1998)

Actual expenditures $132,086

Additional funds needed $33,086

Diversified Inspections Inc. - Vehicle Maintenance, Shop, Facilities Services. This vendor inspects the aerial devices on a yearly basis and certifies our aerial equipment. The awarded contract was based off of written quotations received and Diversified was the lowest quotation. (Contact person is Kevin McCarthy, 484-2411, ext. 3900).

Applies to 2000 Budget:

Contract amount $9,000

Item is budgeted under Job No. 7102

Y2K Budget Amendments - It is currently estimated that $2 million will be spent on specific Y2K project activities in 1999. This amendment for $637,800 is for Y2K readiness costs above the $1 million that is formally in the budget. The remaining $362,200 between the amended budget and the revised project estimate of $2 million will be made up by favorable cost variances from budget that are unrelated to Y2K remediation.

Applies to 1999 Budget:

Original budgeted amount $1M

Actual expenditures $2M

Additional funds needed $637,800