1. Integrated Electric Resource Policy - Jim Maloney, Resource Planning Analyst

1. Agenda check (President Smith)
2. Approval of Consent Calendar(Items will be approved by one motion and without discussion. If discussion is required, specific items will
3. Items from Board Members (5 min.)
4. Correspondence (5 min.)
5. Public Input
6. Hyundai Contract update - Tom Buckhouse, Director of Facilities Services (Presentation - 15 min./Discussion - 15 min./Information)
7. Water Systems Development Charge - John Yanov, Senior Rate/Financial Analyst (Presentation - 10 min./Discussion - 15 min./Information)
8. Water Bond Authorization - John Yanov (Presentation - 5 min./Discussion - 5 min./Action)
9. Items removed from Consent Calendar

Consent Calendar
Items for Approval
September 7, 1999

• Minutes of the August 17, 1999 Work Session and Regular Board Meeting.

CONTRACT AWARDS

• Black & Veatch - Load Research - Fiscal Services - To analyze load research meter data and provide us with inputs for our next electric cost of service study. This work was originally intended to be done in-house, but with Dale Kessinger's resignation, we felt it best to use part of the vacancy savings to fund a contract and get the work done in a timely manner. (Contact person is Dick Varner, 484-2411, ext. 3299.)

Applies to 1999 Budget

Contract Amount $24,000

Item budgeted under Job #16094

 

• Duke Engineering & Service - Trail Bridge Discharge Automation Project - Electric Division. This expenditure has been budgeted to hire professional engineering services to perform a detailed controls study and develop equipment and installation specifications in supporting and providing identified control requirements. This work will allow EWEB to later solicit bids or proposals from qualified contractors to supply, install, and test the modified control system. (Contact person is Larry Billhartz, Engineering, 484-2411, ext. 3215)

Applies to1999 Budget

Total Contract (Job) Amount: $51,200

Funds needed for this contract: $28,000 for contract

Item(s) budgeted under Job #19107

 

• 21^st Century - High Volume Call Taking System - Electric Operations. 21^st Century is a high volume outage call taking service for utilities. This service ensures that our customer will never get a bus signal when they call to report an outage. 21^st Century can then be used to call the customer back either verifying that their power is back on or providing an estimated restoration time. This will decrease labor cost and minimize impact to customers who are not affected by outage. The cost of this service is an initial installation fee of approximately $28,000, $1,900/month basic fee and $.35 a minute per call. The average outage call lasts 60-90 seconds. These rates are based on a 24-month contract. (Contact person is Sally Brown, 484-2422, ext. 3635.)

Applies to 1999 Budget

Contract Amount $28,000

Item(s) budgeted under Job #18821

 

• JACO Analytical Laboratory - Maintenance of Substations - Electric Operations - This is a five-year contract of $7,080 annually. These are essential testing services required to identify the presence of combustible gases that are indicators of the pending failure of our substation transformers and regulators. Multi-year contracts have been found to provide more competitive cost and better consistency in the trending of test results. (Contact person is Dave Koski, 484-2411, ext 373.)

Applies to 1999 Budget

Contract Amount (over three years) $35,400

Yearly contract amount $7,080

Item(s) budgeted under Job # 0530

 

• U.S. Filter - Hayden Bridge Filter Rebuilds - Hayden Bridge Filtration Plant. Renewal of the North #2 and #6 filters is scheduled for early next year as a priority project identified in the 2000 Water Capital Program. These rebuilds are necessary to rehabilitate the filters to improve their performance in anticipation of the peak summer pumping season. This purchase will secure the replacement stainless steel scallop underdrains which must be fabricated in advance to fit our application. The underdrains are available from a single source only, and require a six-month lead time for delivery. This expenditure applies to the calendar year 2000 budget proposal, which is subject to Board review and approval by year-end. We need to order the underdrains now for shipping in late January in order to ensure timely project completion and our ability to place the filters back in service. (Contact person is Doug Wise, 484-2411, ext. 3620.)

Applies to 2000 Budget

Contract Amount (for 2000 budget) $164,000

Item(s) budgeted under Job #19056 & 20161

 

CONTRACT RENEWAL

• Rams Specialized Security Service, Inc. - Headquarters Security - Facilities Services. Contracted services for security. This is a one-year renewal for security patrols of the headquarters site. The contract was competitively bid under RFP#011-97. This renewal will provide service from September 1, 1999 to August 31, 2000 at the original contract labor rate and conditions. The contract service will not include security for the graveyard shift after January 1, 2000, thus decreasing the contract. (Contact person is Charlie Morris, 484-2411, ext. 3233.)

Applies to 1999/2000 Budget

Contract Renewal Amount $45,000 for 09/01/99 through 12/21/99

Item budgeted under Job 806 $30,000 for 01/01/2000 through 08/31/00