1. Telecommunication Project Phase I review - Ken Beeson, Telecommunications Project Manager

1. Agenda check (Vice President Dyer)

2. Approval of Consent Calendar

(Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)

3. Items from Board Members (5 min.)

4. Correspondence (5 min.)

5. Public input

6. Education Grants Program - John Femal, Community Education Coordinator(Presentation - 10 min./Discussion - 10 min./Action)

7. Reduction in Contributions In-Lieu-of-Taxes in Steam Sales - Dick Varner, Fiscal Services
8. Supervisor (Presentation - 5 min./Discussion - 5 min./Action)

9. Item(s) removed from Consent Calendar

 

1. Minutes of the July 20, 1999 Work Session and Postponed Regular Board Meeting

2. Request for Funds - Public Affairs - Universal Service Plan - $7,000. Board Donation for Local Area Resource Group, $7,000 from accumulated assets, Corporate Services, Marty Douglass. Funds required to cover administrative support, catering, supplies, copying and mailing costs for 12 months. The group is comprised of EWEB staff and 11 local agencies which provide support to low-income customers in the areas of bill payment and conservation. Such a group would be instrumental in implementing the Universal Service Plan in the future, but will disband if there is no funding in the interim. (See 7/15/99 memo from Chuck Dalton)

3. RFP Services (RFP 007-1999) - Environmental Management - Corporate Services - Krider Construction. Approximately 780 tons of Waste Tires are located on EWEB's Jordan Pit property. To comply with an Oregon Department of Environmental Quality (DEQ) request that the site be cleaned up, EWEB must provide 1/3 of the costs up to $135,000. The costs (e.g., 1/3 of $135,000, and 100% thereafter) are a budget overage, and will come from reserves. The other 2/3 of the costs (up to $90,000) are being covered by Lane County and the DEQ. Staff wishes to award the contract to Krider Construction for the cleanup at a cost of $159.49 per ton (extended cost is $124,402). Staff Contact: Mark Wall, Environmental Management, at 984-4727. Applies to

1999 Budget

Budgeted Amount 0

External Funding (Lane County, DEQ) 90,000

Additional Funds needed for this Project 45,000

% of Project Completed 0%

Item is not budgeted under Job No. 16497

4. Purchasing, Accounts Payable and Inventory (PAPI) Computer System Conversion - Facilities Services. The planned vendor integration of a functionally complete inventory system with the GEAC purchasing and accounts payable system has been unsuccessful. Due to the limited time to implement an operable Y2K compliant system by year end we need to implement the less functional, but proven GEAC Supplies inventory module and add independent contractor support.

Projected Expenditures: $650,000

1999 Budgeted Amount 251,475

Additional Funds Needed 398,525

Source of Funds: Unbudgeted capital improvement reserves previously set aside from accumulated assets of the Electric Utility for Y2K contingencies, and unbudgeted capital improvement reserves of the Water Utility. Staff Contact: Tom Buckhouse, Facility Services at 344-6311, ext. 3263.

5. Budget Amendment: Customer Account Management System Upgrade. Scope of the project was increased due to no migration path being available as a package from the vendor and the need to staff the project primarily with independent contractors due to time constraints to achieve Y2K readiness on this and other information technology applications.

Projected Expenditures: $1,165,489

1999 Budgeted Amount 279,340

Additional Funds Needed 910,818

 

Source of Funds: Unbudgeted capital improvement reserves previously set aside from accumulated assets of the Electric Utility for Y2K contingencies, and unbudgeted capital improvement reserves of the Water Utility. Staff Contact: Jim Origliosso, Financial Services at 344-6311, ext. 3753.