1. Minutes of the June 1, 1999 Work Session, the June 9 Joint Board Meeting, and the June 15, 1999 Work Session and Special Board Meeting.
2. Personal Services Contract - General Manager's Division - Mycoff & Associates. This is for the recruitment of the Customer Services Director. The amount requested is budgeted under salary unspent for the Customer Services Director. Prior recruitment for this position did not result in an adequate qualified pool. Applies to
3. Personal Services Contract - Corporate Services (Information Services) - TEK Systems. This is for TEK Systems to continue providing supplemental staff for Y2K related computer workstation upgrades and installations. The amount requested will cover this activity for the remainder of the year. Applies to
Item is budgeted under Job Numbers 19240 (IS Network Infrastructure Remediation Y2K hardware and software testing) and 19241 (Network Services contingency Plan). However, item is being charged to Job Number 18417, the EWEB Y2K project.
The additional funds needed have already been projected as a year-end budget variance.
4. Contract- Electric - Clima-Tech Corporation. This is for additions to the retrofit HVAC Direct Digital Control (DDC) Project to expand the energy conservation portion of the project. This contract was selected based on an RFP. It was contracted as a public improvement contract to maintain interface with other related contracts. During early project stages, additional energy conservation measures were identified and negotiated as change orders. All authorized and requested work is fully budgeted under Job 180 as commercial DSM acquisition. The additional work represents scope generally identified in the RFP process, and is an extension of the central DDC system installed by Clima-Tech. The identified additional work provides additional cost-effective energy conservation and completes interface with existing control systems as discovered during construction. We request this contract be exempted from the ORS 133% maximum and have the maximum contract set at $245,100. Applies to
5. Contract - Traffic Control & Flagging Services - Water Division (Construction Services): Westates Flagman Escort, Inc. Vendor provides traffic control (flagging) services for Water and Electric Division field crews. The current three-year contract with Westates was awarded in an open bid process on 6/30/97, and extends through 6/30/2000. This action simply executes a blanket purchase order and contract amendment to authorize continued provision of service and billings for the 12-month period 7/1/99 through 6/30/00. EWEB requests and pays for these services on a weekly basis at established bid prices. Although one single contract and PO are used to track and manage these services, charges are applied to individual water and electric jobs as incurred. The $80,000 authorization is split equally between water and electric operations, and falls within annual amounts budgeted for this purpose. The contract will be re-bid in June, 2000.
Item is budgeted under Job(s): Applies to
6. Equipment Repair Services - Water Division (Hayden Bridge Filtration Plant) Hayden Bridge/Emergency Pump Repair - MN/Queen Pump, vendor. Bearings for the #1 finished water pump at Hayden Bridge failed last week due to normal wear and we have sent the unit out for emergency repairs. This is a large, relatively old industrial pump, and Queen Pump (in Portland) is the nearest available vendor who has the ability to manufacture and replace the necessary parts on short notice. Their price for this work is competitive and in line with our past experience. It is absolutely essential that we get this pump reinstalled and in service as our peak pumping season is upon us. Cost is estimated at between $18,000 (most likely) and $28,000 (worst case), depending on the extent of repairs. The $18,000 expected cost can be covered out of the approved 1999 maintenance budget for Hayden Bridge. Any amount over this will result in a budget over-run of up to $10,000 if repairs are significantly more than anticipated.
Applies to
* Denotes approximate time. This is an estimation only and the Board Meeting could begin earlier or later than the 7:30 p.m. starting time noticed above.