Meeting rooms

As a service to the community, the Eugene Water & Electric Board makes its meeting rooms and other facilities available to the public. Below you will find applications, rules and conditions for the EWEB facilities that may be reserved.

Meeting Rooms and EWEB Cafeteria

The meeting rooms and cafeteria dining room in the North Headquarters Building are available to community organizations, public entities, and any recognized non-profit, non-discriminatory organization with open membership.

The rooms are available only during evening hours and weekends, when not required for utility purposes, and are free of charge with the following exceptions:

  • Meeting Rooms: A trash disposal and cleanup fee is charged if food is to be served.
  • Cafeteria: A rental fee and a refundable deposit are required.

Groups using the facilities will be subject to the following guidelines:

  • No admission fee can be charged.
  • No commercial activities that result in monetary gain or that will invite public participation are allowed.
  • No alcoholic beverages are allowed.
  • No smoking is allowed.
General Rules

The organization reserving the room must designate a representative who will be responsible for the protection, care and cleanliness of the facility.

Rooms must be kept clean, with furniture returned to specific locations; garbage and trash must be removed; activities of group members and guests must be restricted to the room/area reserved; sound levels should not be disruptive to users of other meeting rooms or plaza; and users need to be conscious of building security.

EWEB reserves the right to use these facilities at any time; however, reservations will not be cancelled without at least 24 hours’ notice.

Groups will be required to sign an agreement regarding use of the facility.

EWEB reserves the right to exclude any individual or groups from the premises.

Violation of the above policy and general rules, creation of a disturbance, or willful damage of any property or equipment may result in cancellation of an organization’s privilege of further use of these facilities.

Questions concerning the use of these facilities should be directed to telephone number (541) 685-7000 or send an email.

How to reserve a room or the park

A form for reserving each site is available by clicking on the appropriate link above. Completed forms for the meeting rooms and Lloyd Knox Park may be left with the EWEB receptionist at 500 East Fourth Avenue, faxed to EWEB at (541) 484-3762, or mailed to EWEB, P.O. Box 10148, Eugene 97440-2148. Applications to rent the cafeteria should be left with the EWEB receptionist along with the rental fee and deposit or mailed in using the address above.