10-04-16 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 EAST FOURTH AVENUE

October 4, 2016


REGULAR SESSION
Call to order: 5:30 p.m.

1. Agenda Check 5:30
2. Items from Board Members and General Manager 5:30 20 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak. 
Information 5:50 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar Action 6:10 5 min.
5. Items removed from Consent Calendar Action 6:15 5 min.
GENERAL BUSINESS ITEMS
6. EWEB Cost Allocation and Pricing Update (COSA)
Sue Fahey, Chief Financial Officer
Ann Falcon, EES Consultant
Direction 6:20 45 min.
7. 2017 Draft Electric & Water Budgets/Prices & Long-Term Financial Plan (LTFP) Update
Sue Fahey, Chief Financial Officer
Update 7:05 15 min.
8. Public Hearing on 2017 Budgets/Prices & LTFP 7:20 10 min.
9. 2017 Draft Electric & Water Budgets/Prices & LTFP
Sue Fahey, Chief Financial Officer
Direction 7:30 15 min.
10. Break  7:45 10 min.
11. New Water Filtration Plant - Update on Preliminary Design
Mel Damewood, Chief Engineering & Operations Officer 
Direction 7:55 45 min.
12. Carmen Smith License Renegotiation (action preparation)  
Mike McCann, Generation and Electric Operations Manager 
Information 8:40 40 min.
13. Break 9:12 5 min.
14. Riverfront Property
Frank Lawson, General Manager
Direction 9:25 20 min.
15. Correspondence & Board Agendas
Frank Lawson, General Manager
Review 9:45 10 min.
16. Board Wrap Up
EWEB Board of Commissioners
Review 9:55 10 min.
17. Adjourn 10:05

*Times are approximate

CONSENT CALENDAR
October 4, 2016

MINUTES
1.a. September 6, 2016 Executive Session
1.b. September 6, 2016 Regular Session
CONTRACTS
2. HD Fowler Company - for the purchase of Ductile Iron Fittings, $1,200,000 (over 5 years), Contact Person is Mel Damewood, 541-685-7145.
INTERGOVERNMENTAL AGREEMENTS
3. Lane Council of Governments (LCOG) - for technical assistance activities related to EWEB's property management systems, $308,000 (resulting cumulative total $398,000), Contact Person is Mel Damewood, 541-685-7145.
RESOLUTIONS
4. Resolution No. 1627, Board Policy Manual Update, Contact Person is Frank Lawson, 541-685-7621.

CORRESPONDENCE ONLY
October 4, 2016

2015 Audit Management Letter Update
Wholesale Market Price Impacts and Mitigation