06-07-16 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 EAST FOURTH AVENUE

June 6, 2016

REGULAR SESSION
Call to order: 5:30 p.m.

1. Agenda Check
2. Items from Board Members Information 5:30 15 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak. 
Public Input 5:45 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar Action 6:05 5 min
5. Items removed from Consent Calendar Action 6:10 5 min.
6. Nomination and Election of Vice President Action 6:15 5 min.
7. Downtown Fiber & Resolution No. 1616, Modification to Dark Fiber Pricing Schedule
Mel Damewood, Engineering Manager
Action 6:20 20 min.
8. Board Liaison for Alternative Water Supply (AWS)
Dave Churchman, Interim General Manager
Mel Damewood, Engineering Manager
Action 6:40 15 min.
GENERAL BUSINESS ITEMS
9. Watershed Protection Strategic Planning and 2017 Budget Direction
Steve Newcomb, Environmental and Property Manager
Direction 6:55 45 min.
10. 2016 Strategic Plan Update
Erin Erben, Strategic & Power Planning Manager
Information 7:40 30 min.
11. Break 8:10 10 min.
12. Water & Electric Capital Improvement Plans (CIP) - Preliminary Draft
Mel Damewood, Engineering Manager
Information 8:20 15 min.
13. Proposed Board Use of Email Policy
Matt Barton, Information Services Manager
Direction 8:35 5 min.
14. Correspondence & Board Agendas
Dave Churchman, Interim General Manager
Review 8:40 10 min.
15. Board Wrap Up
EWEB Board of Commissioners
Review 8:55 10 min.
16. Adjourn 9:00

*Times are approximate


CONSENT CALENDAR
June 7, 2016

MINUTES
1.a April 5, 2016 Executive Session
1.b April 19, 2016 Strategic Planning Workshop
1.c April 19, 2016 Regular Session
1.d May 3, 2016 Executive Session
1.e May 3, 2016 Regular Session
1.f May 16, 2016 Executive Session
1.g May 17, 2016 Executive Session
1.h May 17, 2016 Regular Session
CONTRACTS
2. Fisher Land Company - for construction of an emergency access road at Carmen-Smith. $505,000. Generation, Contact Person is Mike McCann, 541-685-7379
3. Pacific Truck Center - for the purchase of a 12/15-yard Dump Bed Truck. $166,000. Fleet, Contact Person is Mike McCann, 541-685-7379
4. USDA Forest Service, Willamette National Forest - for funding of Forest Protection Officer Patrols. $280,000 (estimated over 5 years). Generation, Contact Person is Mike McCann, 541-685-7379
INTERGOVERNMENTAL AGREEMENTS
5. Clark Joint Processing Center (JPC) - for EWEB's lockbox remittance payment processing.  $235,000 Invoices over last approval plus estimated cost through December 2016.  ($935,000 resulting cumulative total).  Customer Service, Contact Person is Mark Freeman, 541-685-7061.
RESOLUTIONS
6. Resolution No. 1610 - Board Policy SD8, Power Risk Management Policy Revision
7. Resolution No. 1617 - Requesting City of Eugene to Authorize the Issuance and Sale of Electric Utility System Revenue Refunding Bonds

CORRESPONDENCE ONLY
June 7, 2016

EWEB's 2015 Oregon Renewable Portfolio Standard Compliance Report
Property Management Update/Surplus Property
Utility of the Future Community Engagement Framework
Willamette Street Overhead Electric Relocation