04-05-16 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 EAST FOURTH AVENUE

April 5, 2016

REGULAR SESSION
Call to order: 5:00 p.m.

1. Agenda Check 5:00
2. Items from Board Members Information 5:00 15 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak. 
Public Input 5:15 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar Action 5:35 5 min.
5. Items removed from the Consent Calendar Action 5:40 4 min.
6. System Development Charges (SDC) Methodology & Fee Schedule
Susan Fahey, Financial Services Manager
Review 5:45 10 min.
7. Public Hearing: SDC Methodology & Fee Schedule 5:55 10 min.
8. Resolution No. 1613, SDC Methodology & Fee Schedule
Susan Fahey, Financial Services Manager
Action 6:05 5 min.
GENERAL BUSINESS ITEMS
9. 2015 Year-end Audited Financial Statements & Management Letter
Susan Fahey, Financial Services Manager
Keith Simovic, Moss Adams
Information 6:10 35 min.
10. Correspondence & Board Agendas
Dave Churchman, Interim General Manager
Review 6:45 10 min.
11. Board Wrap Up
EWEB Board of Commissioners
Review 6:55 10 min.
12. Adjourn 7:05
EXECUTIVE SESSION
Call to order: 7:15 p.m.
1. Pursuant to ORS 192.660(2)(a) - To consider the employment of a public officer, employee, staff member or individual agent. Information 7:15 120 min.
2. Adjourn 9:15

*Time approximate

CONSENT CALENDAR
April 5, 2016

MINUTES
1.a. February 16, 2016 Special Board Meeting
1.b. March 1, 2016 Regular Session
1.c. March 15, 2016 Strategic Planning Session
1.d. March 15, 2016 Executive Session
CONTRACTS
2. ERMCO Distribution Transformers - for the periodic purchase of Three Phase Padmounted Transformers (as needed to replenish stock). $1,500,000 (over 5 years). Engineering, Contact Person is Mel Damewood, 541-685-7145.
3. ERMCO Distribution Transformers - for the periodic purchase of Single Phase Padmounted Transformers (as needed to replenish stock). $500,000 (over 5 years). Engineering, Contact Person is Mel Damewood, 541-685-7145.
4. Manzo, Inc. - for the purchase of Implementation Services for an Integrated Software as a Service (SaaS) Human Capital Management Services (HCMS) solution. $460,000. Contact Person is Lena Kostopulos, 541-685-7466.
MEMORANDUM OF AGREEMENT
5. Memorandum of Agreement with McKenzie River Trust for the acquisition and management of Finn Rock properties. $750,000 ($250,000 and up to an additional $500,000), Contact Person is Steve Newcomb, 541-685-7391
RESOLUTIONS
6. Resolution No. 1530 - Approving Board Policy Revisions for SD2 Environmental Policy , Contact Person is Steve Newcomb, 541-685-7391
7. Resolution No. 1605 - Approving Board Policy Revisions for EL3, Public Requests for Board Expenditures, Contact Person is Lance Robertson, 541-685-7371
8. Resolution No. 1611 - Authorizing the defeasance of All, a Portion of, or None of the City of Eugene, Oregon Electric Utility System Revenue Bonds Series 2005, Electric Utility System Revenue Bonds, Series 2006, and Electric Utility System Revenue and Refunding Bonds, Series 2012; Authorizing the Execution and Delivery of an Escrow Deposit Agreement; Authorizing Appointment of an Escrow Agent. Contact Person is Sue Fahey, 541-685-7688
9. Resolution No. 1614 - Supplemental Master Water Bond Resolution, Contact Person is Sue Fahey, 541-685-7688
10. Resolution No. 1615 - 2016 Update to the Integrated Electric Resource Plan (IERP), Contact Person is Erin Erben, 541-685-7615
11. Resolution No. 1616 - Dark Fiber Lease Rate Revision, Contact Person is Mel Damewood, 541-685-7145

CORRESPONDENCE ONLY
April 5, 2016

EWEB Customer Care Service Level Provided by Catholic Community Services
Use of Local Banking Institutions for Treasury or Investment Purposes
Water Utility Revenue Bonds Preliminary Official Statement