03-01-16 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 EAST FOURTH AVENUE

March 1, 2016

REGULAR SESSION
Call to order: 5:30 p.m.

1. Agenda Check 5:30
2. Items from Board Members Information 5:30 15 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak. 
Public Input 5:45 15 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar Action 6:05 5 min.
5. Items removed from Consent Calendar Action 6:10 5 min.
GENERAL BUSINESS ITEMS
6. 2016 State of the Utility Address
John Simpson, Board President
Information 6:15 10 min.
7. Revision to Board Policy SD2, Environmental Policy
Steve Newcomb, Environmental Manager
Information 6:25 5 min.
8. Revision to Board Policy EL3, Public Requests for Board Expenditures
Lance Robertson, Public Affairs Manager
Information 6:30 5 min.
9. Break 6:35 10 min.
10. Wholesale Market Update and Major Drivers
Dave Churchman, Power Operations Manager
Information 6:45 15 min.
11. 2016 Annual IERP Update
Erin Erben, Power & Strategic Planning Manager
Direction 7:00 45 min.
12. March Strategic Planning Board Workshop Agenda
Erin Erben, Power & Strategic Planning Manager
Information 7:45 10 min.
13. Correspondence & Board Agendas
Roger Gray, General Manager
Review 7:55 10 min.
14. Board Wrap Up
EWEB Board of Commissioners
Review 8:05 10 min.
15. Adjourn 8:15

*Time approximate

CONSENT CALENDAR
March 1, 2016

MINUTES
1.a. January 22, 2016 Regular Session
1.b. February 2, 2016 Executive Session
1.c. February 2, 2016 Regular Session
CONTRACTS
2. Ultimate Software Group, Inc. - for the purchase of an Integrated Software as a Service (SaaS) Human Capital Management Services (HCMS) solution. $1,300,000. Human Resources, Contact Person is Lena Kostopulos, 541-685-7466
RESOLUTIONS
3. Resolution No. 1606 - Supplemental Bond Resolution, Contact Person is Sue Fahey, 541-685-7688
4. Resolution No. 1608 - Appointment of Interim General Manager, Contact Person is Roger Gray, 541-685-7130
5. Resolution No. 1609 - Authorizing Deferral of Expenses Not to Be Recovered in Rates, Contact Person is Sue Fahey, 541-685-7688

CORRESPONDENCE ONLY
March 1, 2016

Annual Power Market and Operations Update
EL1 Capital Report for Q4 and Year End 2015 
Electric System Reliability, Electric Master Planning Preamble Series        
Pentachlorophenol Plume Associated with International Paper Mill Complex
Safety Performance and Worker's Compensation Savings