02-02-16 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 EAST FOURTH AVENUE

February 2, 2016

EXECUTIVE SESSION
Call to order: 5:00 p.m.

1. Pursuant to ORS 192.660(2)(a) - To consider the employment of a public officer, employee, staff member or individual agent. 5:00 15 min.
REGULAR SESSION
Call to order: 5:30 p.m.
1. Agenda Check 5:30
2. Items from Board Members Information 5:30 15 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.
Public Input 5:45 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar Action 6:05 5 min.
5. Items removed from Consent Calendar Action 6:10 5 min.
6. Interim General Manager Selection and Public Comment Information 6:15 10 min.
7. Appoint Interim General Manager Action 6:25 5 min.
8. 2016 Organizational Goals, Key Performance Indicators Dashboard
Roger Gray, General Manager
Action 6:30 10 min.
9. Break 6:40 10 min.
GENERAL BUSINESS ITEMS
10. 2016 State of the Utility Address
John Simpson, Board President
Information 6:50 15 min.
11. 4th Quarter 2015: Key Performance Indicator Dashboard
Erin Erben, Power Planning Manager
Sue Fahey, Finance Manager
Information 7:05 15 min.
12. Water Utility Update on New Water Filtration Plant and Emergency Preparedness
Brad Taylor, Water Operations Manager
Information 7:20 35 min.
13. Correspondence & Board Agendas
Roger Gray, General Manager
Review 7:55 10 min.
14. Board Wrap Up
EWEB Board of Commissioners
Review 8:05 10 min.
15. Adjourn 8:15

*Time approximate

CONSENT CALENDAR
February 2, 2016

MINUTES
1. January 5, 2016 Regular Session
CONTRACTS
2. Mason Bruce & Girard, Inc. - for GIS-based web application development services. $300,000. Environmental Management, Contact Person is Steve Newcomb, 541-685-7391
3. Precise Kit Promotions, Inc. - for purchase of emergency water supply containers. $186,000 (over 5 years). Engineering Division, Contact Person is Mel Damewood, 541-685-7145.
4. Xylem Water Solutions USA, Inc. - for purchase of filter media. $199,000 (one-time purchase). Engineering Division, Contact Person is Mel Damewood, 541-685-7145.
RESOLUTIONS
5. Resolution No. 1601 - Board Appointments, Committees & Outside Liaisons, Contact Person is Roger Gray, 541-685-7130
6. Resolution No. 1603 - Authorizing Stock Sale and Closure of Account, Contact Person is Sue Fahey, 541-685-7688
7. Resolution No. 1604 - Revised Board Policy SD13, Carmen-Smith Hydroelectric Project Relicensing, Contact Person is Mike McCann, 541-685-7379

CORRESPONDENCE ONLY
February 2, 2016

Information Services Strategic Direction
Quarterly Contract Report for Q4 2015