01-05-16 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 EAST FOURTH AVENUE

January 5, 2016

REGULAR SESSION
Call to order: 5:30 p.m.

1. Agenda Check 5:30
2. Items from Board Members Information 5:30 15 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak. 
Public Input 5:45 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar Action 6:05 5 min.
5. Items removed from Consent Calendar Action 6:10 5 min.
6. 2016 Election of Officers
EWEB Board of Commissioners
Action 6:15 15 min.
7. 2016 Appointment of Board Liaison Assignments and Committees
EWEB Board of Commissioners
Action 6:30 15 min.
8. Riverfront Property
Roger Gray, General Manager
Action 6:45 20 min.
9. Break 7:05 10 min.
GENERAL BUSINESS ITEMS
10. System Development Charges Methodology
Sue Fahey, Finance Manager
Update 7:15 30 min.
11. Draft Scope of Work for Electric Retail Pricing Reform Advisory Group
Lance Robertson, Public Affairs Manager
Erin Erben, Power Planning Manager
Board Discussion 7:45 30 min.
12. Carmen-Smith Project Financial Analysis and Settlement Agreement Revisions
Mike McCann, Generation Manager
Action 8:15 45 min.
13. Correspondence & Board Agendas
Roger Gray, General Manager
Review 9:00 10 min.
14. Board Wrap Up
EWEB Board of Commissioners
Review 9:10 10 min.
15. Adjourn 9:20

*Time approximate

CONSENT CALENDAR
January 5, 2016

MINUTES
1.a. December 1, 2015 Executive Session
1.b. December 1, 2015 Regular Session 
RATIFICATION OF BOARD CONSULTANTS & RETAINED PROFESSIONALS FOR 2016
Ratification of Retained Professionals and Attorneys for 2016
2.1 General Counsel - Eric DeFreest, Luvaas Cobb Law Office
2.2 Special Counsel and Power Risk Counsel - Cable Huston Benedict Haagensen & Lloyd
2.3 Special Counsel, Power Operations - Law Offices of Jeremy Weinstein
2.4 Special Counsel (BPA Rate Review) - Murphy & Buchal LLP
2.5 Human Resources Counsel - Harrang Long Gary and Rudnick
2.6 Bond Counsel - Mersereau & Shannon
Ratification of Board Appointed Consultants for 2016
2.7 Independent and Consulting Engineers - Black & Veatch
2.8 Independent Actuaries - Kenney Consulting
2.9 Independent Auditor and Certified Public Accountant - Moss Adams
2.10 Financial Advisor - Piper Jaffray
CONTRACTS
3. H.D. Fowler Company - for the purchase of ductile iron pipe. $452,000 (Total $2,352,000 over five years). Water Operations, Contact Person is Brad Taylor 541-685-7385.
4. WESCO - for the purchase of a pre-fabricated control house with integrated medium voltage switchgear for Holden Creek Substation. $840,000. Engineering, Contact Person is Mel Damewood 541-685-7145.
RESOLUTIONS
5. Resolution No. 1530 - Board Policy Revisions, Environmental Policy SD2, Contact Person is Steve Newcomb 541-685-7391.

CORRESPONDENCE ONLY
January 5, 2016

2016 Organizational Key Performance Indicators (KPI's)
NAPA Contract for Fleet Services Parts Room Management