12-01-15 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

December 1, 2015


EXECUTIVE SESSION

Call to order: 4:15 p.m.

1. Pursuant to ORS 192.660(2)(d) - to deliberate with persons designated by the governing body to carry on labor negotiations.                                   4:15 30 min.
2. Pursuant to ORS 192.660(2)(e) - to deliberate with persons governed bythe governing body to negotiate real property transactions. 4:45 30 min.


REGULAR  SESSION

Call to order: 5:30 p.m.

1. Agenda Check 5:30
2. Items from Board Members  Information 5:30 15 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.
Public Input 5:45 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar  Action 6:05 5 min.
5. Items removed from Consent Calendar Action 6:10 5 min.
6. Renewal of EWEB Education Grant Program, Intergovernmental Agreements
Lance Robertson, Public Affairs Manager
Action 6:15 15 min.
7. Proposed 2016 Budgets, Revenue Requirements and Prices
Sue Fahey, Finance Manager
Review 6:30 30 min.
8. Public Hearing: Proposed 2016 Budgets, Revenue Requirements and Prices                   7:00 30 min.
9. 2016 Budgets, Revenue Requirements and Prices
Sue Fahey, Finance Manager
Resolution No. 1534 - 2016 Budget Adoption
Resolution No. 1536 -  2016 Water Rates
Resolution No. 1535 - 2016 Electric Rates
Action 7:30 30 min.
10. Break 8:00 10 min.
11. Riverfront Property Action 8:10 15 min.
12. 2016 Legislative Agenda - Resolution No. 1538 Action 8:25 15 min.
GENERAL BUSINESS ITEMS                                
13. 2015 Audit Planning
Julie Desimone, Moss Adams
Sue Fahey, Finance Manager
Roger Kline, Enterprise Risk & Internal
Update 8:40 30 min.
14. Correspondence & Board Agendas
Roger Gray, General Manager
Review 9:10 10 min.
15. Board Wrap Up
EWEB Board of Commissioners
Review 9:20 10 min.
16. Adjourn 9:30

CONSENT CALENDAR
December 1, 2015

MINUTES
1.a. November 3, 2015 Executive Session
1.b. November 3, 2015 Regular Session
1.c. November 9, 2015 Executive Session
1.d. November 9, 2015 Special Board Meeting
CONTRACTS
2. WEG Electric Corporation - for the purchase of two transformers for Holden Creek Substation. $945,000.
Engineering, Contact Person is Mel Damewood 541-685-7145
RESOLUTIONS
3. Resolution No. 1532 - Revision to Real Property Policies SD14 and Property Management Activity Fee Schedule.
Environmental Management, Contact Person is Steve Newcomb, 541-685-7391
4. Resolution No. 1537 - Update to Board Policy GP4, Agenda Planning.
Contact Person is Roger Gray,541-685-7130
BUDGET AMENDMENTS
5. Budget Amendment - Electric Operations & Maintenance $14,100.000.
Contact Person is Susan Fahey, 541-685-7688


CORRESPONDENCE ONLY

December 1, 2015

2014 Audit Management Letter Update
2015 Water Capital Over-Runs
Electric Utility Emergency Preparedness Planning Activities
System Development Charges Review Process
Type 2 Project Update: Work and Asset Management (WAM)
Update on Carmen Smith Settlement Agreement Renegotiation Effort